FileBird Document Library vs GovernDocs Document Library – Policies, Meetings, Reports for Council, Gov & Institutions

FileBird Document Library is a lightweight plugin that helps you create and publish document galleries using Gutenberg and FileBird folders. It offers two layout styles and supports multiple document categories. 📌 Free vs Pro | Quick Demo FileBird Document Library Pro 💎 ⚡️ FEATURES Thanks to FileBird plugin, which has an amazing folder structure for organizing your files, you can make those FileBird folders work as your document categories. Once you categorize document files into folders, they are ready for preview and showcase on your WordPress site! This FileBird document library plugin supports all file types hosted in WordPress media library, including but not limited to: PDF (Portable Document Format) DOC, DOCX (Microsoft Word Document) PPT, PPTX, PPS, PPSX (Microsoft PowerPoint Presentation) ODT (OpenDocument Text Document) XLS, XLSX (Microsoft Excel Document) PSD (Adobe Photoshop Document) SVG, CAD (Vector Graphics Formats) DWG (Graphics and Design Web Format) .numbers, .pages (Apple document formats) .prc, .epub, .mobi, .azw, .djvu (ebook formats) and more ++ For further customization, you will be able to display the document gallery in grid or list style. Various options are built to help you customize the library appearance the way you want. Works seamlessly with Gutenberg Clean interface and modern gallery design Single folder and multiple folders supported Folder icon and custom title Limit document items per page Multiple layouts: Grid & List style Interactive front-end: Library sections are switchable by the visitors Sort options: Sort by name, modified date, size Link to attachments Download button 💎 PRO VERSION The FileBird Document Library Pro allows you to show folder directory on the frontend: Show multi-level folders in the folder tree Show breadcrumb and nested folders for better navigation Customizable search scope Sidebar folder tree navigation Extra metadata columns (YouTube, external links, etc.) Custom folder icons And more! Requirements This plugin requires the following: FileBird (Free or Pro): Version 5.0 or higher for folder management and organization Gutenberg editor (optional): For creating and editing your document galleries A WordPress page builder (optional): With shortcode support for flexible integration of your document galleries

GovernDocs is a document library plugin for WordPress. For organisations, governments & councils that need document governance and a clearer way to manage & publish important records. Dedicated content types for policies, meeting documents and reports. These documents are stored in a structured way with dedicated fields for files, dates, versions, status information and other governance-related details. You can then display each document on your website using shortcodes. GovernDocs is suitable for councils, governments, associations, clubs, schools, law firms, committees, non-profits and other organisations that need a simple way to manage official documents in WordPress. Upgrade to the PRO version to get full audit logs, custom statuses, extra styling of documents on the frontend, add additional files and add external links to documents. GovernDocs PRO also adds shortcode access controls so you can hide a document from selected roles and show an alternative call to action instead. GovernDocs Document Library Features Dedicated content types for Policy, Meeting and Report Structured fields for governance related content Attach files to records Publish documents as web content, file downloads or both Publish as PDF downloads, Word doc downloads Display items using shortcodes Show document metadata such as type, extension, size, dates, version and status Store previous versions for policies Clean admin editing experience for document-based content GovernDocs helps separate governance content from normal website content so your official records are easier to manage and easier for visitors to find. Policy Features Use Policies for official policy documents that are displayed on the front end of your website, or you can keep them as internal policies only. Users can download your PDF policy or other formats, or you can display the policy directly within any page or post type with a shortcode. Each Policy has fields to include: Version Policy ID Status Policy Owner Responsible Role Approving Authority Downloadable file Effective Date Approval Date Next Review Date Last Review Date Department Plus other fields relating to governance, compliance and records. Meeting Features Use Meetings for meeting-related entries such as agenda and minutes. These can be published as web content, downloadable files or both. Each Meeting has fields to include: Meeting Date Meeting ID Status Chair Minute Taker Location Description Agenda File Agenda Publish Date Agenda Notes Minutes File Minutes Publish Date Minutes Notes Department Report Features Use Reports for annual reports, financial reports, strategic reports, operational reports and other formal publications. Each Report has fields to include: Image cover for the report Report Type Report ID Status Author Published Date Report Date Description Department Shortcode support GovernDocs includes shortcode output so you can place document records into pages, posts, templates or any area that accepts shortcodes. Examples of the shortcodes: [governdocs type="policy" id="123"] [governdocs type="meeting" id="123"] [governdocs type="report" id="123"] [governdocs type="policy" id="123" show_icon="1" button="1" display="card" desc_location="below_title" class="custom-policy-card" fields="ext,size,type,status,version,effective_date,approval_date,review_date,last_reviewed_date,owner,approving_authority,policy_id" order="ext,size,type,status,version,effective_date,approval_date,review_date,last_reviewed_date,owner,approving_authority,policy_id" ] GovernDocs PRO can also restrict shortcode output for selected roles: [governdocs type="policy" id="123" blocked_roles="subscriber,customer" blocked_button_text="Request Access" blocked_button_url="https://example.com/request-access" blocked_button_new_tab="1" blocked_button_class="button button-primary" blocked_description="This document is not available for your account type."] You can also use guest, logged_out, or not_logged_in inside blocked_roles to show the fallback output to visitors who are not signed in. If you want to invert the logic, use allowed_roles instead. When allowed_roles is set, only those roles will see the document and everyone else will see the fallback output. Who it is for GovernDocs is built for websites that need more structure than a normal blog or page setup, especially where documents need to be maintained over time. Examples include: Local government and council websites Associations and member organisations Sporting clubs and community groups Schools and education providers Compliance-focused business websites Boards and committees