GovernDocs Document Management – Agenda, Minutes, Meetings, Reports & more for WordPress

Store previous versions for policies

Clean admin editing experience for document-based content

GovernDocs helps separate governance content from normal website content so your official records are easier to manage and easier for visitors to find.

Policy Features Use Policies for official policy documents that are displayed on the front end of your website, or you can keep them as internal policies only.

Users can download your PDF policy or other formats, or you can display the policy directly within any page or post type with a shortcode.

Each Policy has fields to include:

Version

Policy ID

Status

Policy Owner

Responsible Role

Approving Authority

Downloadable file

Effective Date

Approval Date

Next Review Date

Last Review Date

Department

Plus other fields relating to governance, compliance and records.

Meeting Features Use Meetings for meeting-related entries such as agenda and minutes. These can be published as web content, downloadable files or both.

Each Meeting has fields to include:

Meeting Date

Meeting ID

Status

Chair

Minute Taker

Location

Description

Agenda File

Agenda Publish Date

Agenda Notes

Minutes File

Minutes Publish Date

Minutes Notes

Department

Report Features Use Reports for annual reports, financial reports, strategic reports, operational reports and other formal publications.

Each Report has fields to include:

Image cover for the report

Report Type

Report ID

Status

Author

Published Date

Report Date

Description

Department

Shortcode support GovernDocs includes shortcode output so you can place document records into pages, posts, templates or any area that accepts shortcodes.

Examples of the shortcodes:

[governdocs type="policy" id="123"] [governdocs type="meeting" id="123"] [governdocs type="report" id="123"] [governdocs type="ordinance" id="123"] [governdocs type="resolution" id="123"]

Show a list of all items (by type, year or month):

[governdocs_all type="meeting" year="2026" month="9"]

[governdocs type="policy" id="123" show_icon="1" button="1" display="card" desc_location="below_title" class="custom-policy-card" fields="ext,size,type,status,version,effective_date,approval_date,review_date,last_reviewed_date,owner,approving_authority,policy_id" ]

The order of fields follows the fields list, so you usually do not need a separate order attribute.

Use show_status="0" to hide the colored status badge, or show_status="1" to force it on. A boolean-like status="0" or status="1" also works as a compatibility alias.

GovernDocs PRO can also restrict shortcode output for selected roles:

[governdocs type="policy" id="123" blocked_roles="subscriber,customer" blocked_button_text="Request Access" blocked_button_url="https://example.com/request-access" blocked_button_new_tab="1" blocked_button_class="button button-primary" blocked_description="This document is not available for your account type."]

You can also use guest, logged_out, or not_logged_in inside blocked_roles to show the fallback output to visitors who are not signed in.

If you want to invert the logic, use allowed_roles instead. When allowed_roles is set, only those roles will see the document and everyone else will see the fallback output.

Who it is for GovernDocs is built for websites that need more structure than a normal blog or page setup, especially where documents need to be maintained over time.

Examples include:

Local government and council websites

Associations and member organisations

Sporting clubs and community groups

Schools and education providers

Compliance-focused business websites

Boards and committees