Advanced Admin
Advanced Admin for Google Workspace An application created and distributed by CLOUDPILOTS Work with the ultimate tool for administrators within your Google Workspace. The new add-on offers a variety of tools and functions for administrators of Google Workspace and IT support staff to efficiently take care of their everyday workload. Access to Workspace’s admin console is not required for the individual working with Advanced Admin. Advanced Admin was built to be as intuitive as possible. Tasks are easy to learn how to execute. With the tools and functions provided by Advanced Admin, procedures that are usually considered heavily time-consuming are now successfully completed within only a few clicks. Advanced Admin’s most important features: DRIVE TRANSFER Transfer files in Google Drive from one user to another. This comes in handy when an employee decides to pursue other goals. Important information doesn’t go missing when a former employee leaves; it gets moved to an active employee, who keeps the work chain going. DRIVE MIGRATION With the new "Drive Migration" feature, you are now able to selectively move files between user drives as well as from user drives to shared drives. This way, important files are not bound to one person. MAIL MIGRATION Mail migration was created for mailboxes that have been left behind. This function enables you to migrate either all or just selected emails to a different user. This way, active communication doesn’t get lost in the commotion. MAIL DELEGATION Delegate a user’s Gmail mailbox to another user within the same domain. Access to employees’ mailboxes can be granted and withdrawn within seconds. It is a seemingly smooth procedure to keep up the work flow, even if an employee suddenly isn’t able to work for some time. MAIL SIGNATURES Place creative Gmail signatures with a handy WYSIWYG editor and schedule rollouts to different organizational units in your Google Workspace. This way, all your employees present themselves uniformly, and products or events can easily be promoted. MAIL OUT OF OFFICE Employees that leave for an upcoming vacation often get carried away by their excitement. Little mistakes are common in situations like these. Forgetting to put a vacation responder in place for incoming emails is a classic. Advanced Admin allows you to set up a vacation responder for absent colleagues. GROUPS Advanced Admin allows users to create and manage groups. By creating groups, communication inside an organization is easier to maintain and control. It is not necessary to be an administrator to create groups with Advanced Admin. USER MANAGEMENT With Advanced Admin, you can manage all your organization's users with ease. You can edit existing users, suspend them, delete them, or even create a new one with the click of a button. Additionally, you can filter your users and export a CSV of your current selection for further examination. AUDIT LOGS Follow the changes that have been made to your Google Workspace by Advanced Admin users. Behind the scenes, logs are stored in Google BigQuery for you to scan through them with excellent efficiency. This makes finding and fixing mistakes easy and handy. PERMISSION MANAGEMENT A major benefit of Advanced Admin is that it allows you to delegate certain sensitive tasks, like the features mentioned above, to non-superadmin users without giving them unnecessary permissions. With the provided fine-grained role management, all the mighty features of Advanced Admin can be activated for users on an individual basis. Made by CLOUDPILOTS CLOUDPILOTS is specialized in the professional use of cloud applications. As a workflow optimizer, we strive to make administrators’ lives easier. With Advanced Admin, we developed a cloud-based add-on for administrative tasks. Advanced Admin uses the powerful Google Workspace APIs to perform administrative tasks that can't be performed barrier-free in the Workspace admin console, like mailbox delegation, drive data transfer, setting up a vacation responder, or simply creating groups. By installing Advanced Admin, you are committing to a free 14-day trial. As soon as the free trial has expired, you will not be able to log in again. You do, however, have the option to contact a CLOUDPILOTS employee for an extension of your Advanced Admin profile. Further information about the product and contact details can be found here: https://www.cloudpilots.com/details/advanced_admin
Gopher for Groups
Google Groups are a very powerful permissions, communications, and collaboration tool in G Suite for EDU districts, but auditing and managing their access settings can be a challenge at scale. Gopher for Groups lets you gain visibility and control of critical Google Groups access and permissions settings that impact the security of domain resources and communications. Group owners sometimes make risky edits to critical settings like “Who can join” or “Who can post” in ways admins can’t easily discover. Default settings for new groups are likely too permissive for a typical school environment. Group settings are overwhelmingly many, and are extremely time-consuming to update at scale via Google’s user interface. How Gopher for Groups boosts your administrative game: - Quickly import all Google Groups settings available via Google’s APIs. - Filter for key privacy or online safety risks, such as permissive join or posting settings. - Perform advanced group membership analysis to account for all owners and managers, identify nested groups, and look for groups with membership set to “all in domain.” - Make all your group settings right in the sheet. Use the power of Sheets filters to limit which groups you want to update. - Preview all changes before bulk-committing them to Google’s APIs
