Connect WooCommerce Shop to ERP/CRM, Verifactu and EU/VAT Compliance vs European VAT Compliance Assistant for WooCommerce

Streamline Your E-commerce Operations with Professional ERP/CRM Integration and Complete EU VAT Compliance Connect WooCommerce Shop to ERP/CRM, Verifactu and EU/VAT Compliance is the ultimate solution for WooCommerce store owners who need seamless integration with their business management systems while ensuring full compliance with European tax regulations. Whether you’re managing a small online store or a large e-commerce operation, this powerful plugin eliminates manual data entry, reduces errors, and saves countless hours of administrative work. Automatically synchronize your products, customers, and orders between WooCommerce and your ERP or CRM system, ensuring your inventory, customer database, and sales data are always up-to-date across all platforms. Available Connectors Free connectors included: – Clientify – Brevo Premium connectors: – Holded – FactuSol – FacturaDirecta – Odoo – NEO POS – Datisa Need another connector? We offer custom integration services. Contact us Complete EU VAT Compliance Made Simple Stay compliant with European tax regulations effortlessly. The plugin includes comprehensive VAT number validation using the official VIES service, with optional VATSense integration for enhanced reliability. Real-time validation during checkout ensures accurate B2B transactions, automatically applying zero VAT rates for valid intra-community transactions while maintaining full compliance with EU directives. Key Benefits: Save Time & Reduce Errors: Automate product, customer, and order synchronization between WooCommerce and your ERP/CRM EU VAT Compliance: Full compliance with European tax regulations, including real-time VAT validation and automatic tax rate application Verifactu Ready: Built-in support for Verifactu regulations, ensuring your invoices meet Spanish legal requirements GDPR Compliant: Direct connection architecture ensures customer data never passes through third-party servers AI-Powered: Generate compelling product descriptions automatically using AI technology Professional Integration: Connect with leading ERP and CRM systems through our premium connector plugins Perfect for businesses selling across Europe, B2B e-commerce operations, and any WooCommerce store that needs professional-grade integration and tax compliance capabilities. Functionalities Add VAT info in forms fields, Orders, and email notification (Gutenberg compatible). Supports WooCommerce PDF Invoices & Packing Slips for VAT info in invoices. EU/VAT Compliance: Import European Taxes and check VAT compliance. NEW: Real-time VAT validation with dual API system (VIES + VATSense) – Live validation as customer types with automatic B2B intra-community zero-rate application for different EU countries. (optional) Connect your WooCommerce store to your ERP or CRM software. This plugin makes it easy to connect your store by synchronizing products, customers, and orders. Save hours of administrative work by eliminating the need to manually enter products, customers, and orders. You can now use AI to generate product marketing descriptions based on information from your ERP/CRM. There’s no need for additional plugins to request VAT numbers from companies — this plugin has it covered. This plugin is fully GDPR compliant. The synchronization between WooCommerce and your ERP/CRM is established through a direct connection, without intermediaries or third-party storage of personal data. This ensures maximum security and transparency, keeping customer information under your full control. This plugin also includes specific adjustments to comply with Verifactu regulations. Order and invoice data are processed and structured to meet the official requirements, ensuring your business adheres to current legal standards. EU/VAT Compliance: Import European Taxes and check VAT compliance. You can use this feature alone if you need it. You can import European Taxes and check VAT compliance. VAT Number Validation via VIES & VATSense The plugin includes advanced real-time VAT validation during checkout with the following features: Real-time Validation: – Live validation as customer types (800ms debounce) – Modern Vanilla JavaScript (no jQuery dependency) – Visual feedback with status icons (checking, valid, invalid) – Works with both classic shortcode and Gutenberg blocks checkout – Automatic checkout recalculation when VAT status changes Dual API System: – Primary: VIES (official EU service, free) – Fallback: VATSense (commercial service, optional, higher reliability) – Automatic failover if primary service is down – Supports EU countries + Norway & Switzerland (via VATSense) – Results cached for 24 hours to optimize performance B2B Intra-community Zero-Rate: – Automatic 0% VAT rate for valid B2B transactions between different EU countries – Uses WooCommerce tax class system (not simple exemption) – Fiscally correct: shows “Zero Rate [Country]” on invoices – Complies with EU VAT Directive 2006/112/EC – Automatic restoration of standard VAT when validation fails Additional Features: – Validates format and minimum length per country before API call – Can be configured as mandatory (blocks checkout) or optional (warnings only) – Stores validation results and exemption data in order metadata – Detailed logging for debugging and audit compliance – Graceful handling of service unavailability Connect your WooCommerce store to your ERP or CRM software. Connect your WooCommerce store to your ERP or CRM software. This plugin makes it easy to connect your store by synchronizing products, customers, and orders. Save hours of administrative work by eliminating the need to manually enter products, customers, and orders. You can now use AI to generate product marketing descriptions based on information from your ERP/CRM. There’s no need for additional plugins to request VAT numbers from companies — this plugin has it covered. How does it work the synchronization? It synchronizes according to the natural workflow your business should have when connected to an online store. Products: Imports products from your ERP/CRM with all the necessary sales information, supporting variable products. Keeps prices, stock, and product details up to date. Orders and Customers: Once an order is placed, it is sent to the ERP/CRM. It creates a new customer or matches the existing one to the order in the ERP/CRM. Depending on the connector, you can choose the type of document to generate. This plugin is fully GDPR compliant. The synchronization between WooCommerce and your ERP/CRM is established through a direct connection, without intermediaries or third-party storage of personal data. This ensures maximum security and transparency, keeping customer information under your full control. This plugin also includes specific adjustments to comply with Verifactu regulations. Order and invoice data are processed and structured to meet the official requirements, ensuring your business adheres to current legal standards. Main Benefits – Imports simple, variable, and bundled products. – Imports product attributes such as brand. – Imports product categories. – Automatically imports products. – Sends orders immediately after they are placed, including historical orders. – Sends invoices attached to the order email (Holded only). – Allows you to choose the invoice design (Holded only). – Uses AI to generate product marketing information. – Adds the NIF/CIF field for proper invoicing. – Complies with Verifactu and GDPR. – For ERPs that support it, you can send the payment method. Merge variables You can use this section to merge variables from ERP to WooCommerce. That means that you can merge categories, attributes, products, custom fields, taxonomies, etc. You will need to add Payment methods to merge variables to send the payment method to the ERP. Developers Official Repository GitHub You can use WP CLI to import products from the command line. The command is: wp conecom products --update --ai=none,new,all External services This plugin connects to an API to make AI SEO descriptions and product information. It sends product data to the API, which then returns optimized SEO descriptions and enhanced product details. Supported Services: – OpenAI: Terms of use and Privact policy – DeepSeek: Terms of use and Privacy policy The core connector integrates with Clientify, a CRM and marketing automation tool. Terms of use and privacy policy. The core connector also integrates with Brevo, an email marketing and marketing automation tool. When an order is placed, the customer contact and order data are sent to Brevo. Terms of use and privacy policy. VAT Number Validation Service This plugin uses the VIES (VAT Information Exchange System) service provided by the European Commission to validate EU VAT numbers. The VIES service is accessed through the dragonbe/vies PHP library. When a customer enters a VAT number during checkout, the plugin communicates with the VIES web service to verify the number’s validity. This is an official EU service and does not store personal data. VIES Information Links Closemarketing Closemarketing plugins

The European/UK VAT (IVA) laws Since January 1st 2015, all digital goods (including electronic, telecommunications, software, ebook and broadcast services), and from 1st July 2021 physical goods sold across EU and UK borders have been liable under law to variable VAT (a.k.a. IVA) charged in the country of purchase, at the VAT rate of that country (background information: https://taxation-customs.ec.europa.eu/system/files/2016-09/explanatory_notes_2015_en.pdf). This can apply even if the seller is not based in the EU or UK. It is accompanied by various auditing/recording requirements. How this plugin can take away the pain This WooCommerce plugin provides features to assist with EU, UK, Norwegian and Swiss VAT law compliance. Currently, those features include: Identify your customers’ locations: this plugin will record evidence of your customer’s location, using their billing or shipping address, and their IP address (via a GeoIP lookup). Evidence is recorded, ready for audit: full information that was used to calculate VAT and customer location is displayed in the WooCommerce order screen in the back-end. Display prices including correct VAT from the first page: GeoIP information is also used to show the correct VAT from the first time a customer sees a product. A widget and shortcode are also provided allowing the customer to set their own country. Currency conversions: Most users (if not everyone) will be required to report VAT information in a specific currency. This may be a different currency from their shop currency. This feature causes conversion rate information to be stored together with the order, at order time. Currently, you can choose from official rates from the European Central Bank (ECB), Danish and Czech National Banks, the Central Bank of the Russian Federation, and HM Customs & Revenue (UK). You can also over-ride the currency and rate-provider on a per-country basis. Entering and maintaining each country’s VAT rates: this plugin assists with entering EU and/or UK VAT rates accurately by supplying a single button to press in your WooCommerce tax rates settings, to add or update rates for all countries (standard or reduced) with one click. Reporting: Advanced reporting capabilities, allowing you to see all the information needed to make a OSS/MOSS/IOSS (one-stop shop) VAT report. The report is sortable and broken down by country, VAT rate, VAT type (traditional/variable) and order status, and can be exported as a CSV. Forbid vatable sales if any goods have VAT chargeable – for shop owners for whom VAT compliance is too burdensome, this feature will allow you to forbid customers from configured VAT territories to check-out if they have selected any goods which are subject to VAT (whilst still allowing purchase of other goods, unlike the built-in WooCommerce feature which allows you to forbid check-out from some countries entirely). Central control: brings all settings, reports and other information into a single centralised location, so that you don’t have to deal with items spread all over the WordPress dashboard. Mixed shops: You can sell goods subject to your chosen territories’ VAT under the customer-place-of-supply regulations and any other physical goods which are subject to traditional base-country-based VAT regulations. The plugin supports this via allowing you to identify which tax classes in your WooCommerce configuration are used for customer-place-of-supply items. Products are allocated to the correct country according to which country VAT is payable to. Distinguish VAT from other taxes: if you are in a jurisdiction where you have to apply other taxes also, then this plugin can correctly distinguish which taxes are payable to which jurisdictions. Add line to invoices: If VAT was paid on the order, then an extra, configurable line can be added to the footer of the PDF invoice (when using the the free WooCommerce PDF invoices and packing slips plugin, or its premium counterpart). Refund support: includes information on refunded VAT, on relevant orders. Same prices: Not strictly a VAT compliance issue (different pricing per-country is not illegal), but this plugin adds an option to enable WooCommerce’s hidden support for adjusting pre-tax prices to enable the same post-tax (net) price to apply in all customer locations. Brexit-ready: The plugin has been audited and appropriately adapted to be usable by both “EU 27” and UK (and other) countries after the expiry of the EU and UK’s transitional period (at the end of December 2020), including the ability to report taxes in multiple currencies using different exchange rate providers. Existing users should take the time to go through their existing settings to adapt to their new situation (e.g. remove tax table entries for countries that they are no longer required to remit taxes to; check that they are using the correct exchange rate provider and reporting currency for each tax region that they remit to). WooCommerce high-performance order storage: This plugin is HPOS-compatible (see: https://woocommerce.com/document/high-performance-order-storage/) WooCommerce block cart/checkout: This plugin is compatible with the WooCommerce block cart and checkout (see: https://woocommerce.com/checkout-blocks/), as well as the traditional shortcode cart/checkout. A Premium version is on sale at this link, and currently has these additional features ready: VAT-registered buyers can be exempted, and their numbers validated: a VAT number can be entered at the check-out, and it will be validated (via VIES, HMRC or VatSense). Qualifying customers can then be exempted from VAT on their purchase, and their information recorded. The customer’s VAT number will be appended to the billing address where shown (e.g. order summary email, PDF invoices). An extra, configurable line specific to this situation can be added to the footer of the PDF invoice (when using the the free WooCommerce PDF invoices and packing slips plugin). Partial VAT exemption: make VAT-exemption upon supply of a valid VAT number to only apply to products in tax classes specified by the shop owner (rather than to all products) Optionally allow B2B sales only – for shop owners who wish to only make sales that are VAT-exempt (i.e. B2B sales only), you can require that any EU and/or UK customers (optionally including or excluding those in your country) enter a valid VAT number at the check-out. (You can have different policies for different VAT regions). Change taxation rules based upon year-to-date sales thresholds: for shop owners who can or must tax differently based upon their total sales in the year so far (e.g. EU shop owners who can take advantage of a €10,000 threshold for cross-border sales before which they can treat the place of supply as being their own, not the customer’s location), you can dynamically treat products as having a different taxation class until this threshold is met. CSV download: A CSV containing comprehensive information on all orders with VAT data from your configured regions can be downloaded (including full compliance information). Manipulate in your spreadsheet program to make arbitrary calculations. Non-contradictory evidences: require two non-contradictory evidences of location (if the customer address and GeoIP lookup contradict, then the customer will be asked to self-certify his location, by choosing between them). Show multiple currencies for VAT taxes on PDF invoices produced by the free WooCommerce PDF invoices and packing slips plugin (and on credit notes produced by its Premium counterpart). Support for the official WooCommerce subscriptions extension, and for Subscriptio (a RightPress/CodeCanyon alternative), and Subscriben. Value-based exemption: An order can have VAT removed if the order value passes a configured value and is for a specified country. This features was developed to support the UK’s 2021 regulations for handling VAT differently on an order depending on whether or not the order passes a £135 threshold value, and then expanded to support multiple rules for different countries and amounts. Read more about the Premium version of this plugin at this link. It is believed (but not legally guaranteed), that armed with the above capabilities, a WooCommerce shop owner will be in a position to fulfil the requirements of EU or UK VAT laws: identifying the customer’s location and collecting multiple pieces of evidence, applying the correct VAT rate, validating VAT numbers for B2B transactions, and having the data needed to create returns. (If in the EU or UK, then you will also need to make sure that you are issuing your customers with VAT invoices containing the information required in your jurisdiction, via a suitable WooCommerce invoice plugin). Footnotes and legalese This plugin is supported on, and information in this document is for, WooCommerce 4.5 up to the latest release (i.e. current version; you can still download older versions supporting previous WooCommerce release series if you wish). It fetches data on current VAT rates from Amazon S3 (using SSL if possible); or, upon failure to connect to Amazon S3, from https://raw.githubusercontent.com. If your server’s firewall does not permit this, then it will use static data contained in the plugin. Geographical IP lookups are performed via WooCommerce’s built-in geo-location features; or, alternatively, if you use CloudFlare, then you can activate the CloudFlare feature for sending geographical information. In some situations, these lookups may be performed via the public API at https://ipapi.co – if this is undesirable for you, then add define('WC_VAT_COMPLIANCE_DO_REMOTE_IP_LOOKUPS', false); to your wp-config.php file. Please make sure that you review this plugin’s installation instructions and have not missed any important information there. Please note that, just as with WordPress and its plugins generally (including WooCommerce), this plugin comes with no warranty of any kind and you deploy it entirely at your own risk. Furthermore, nothing in this plugin (including its documentation) constitutes legal or financial or any other kind of advice of any sort. In particular, you remain completely and solely liable for your own compliance with all taxation laws and regulations at all times, including research into what you must comply with. Installing any version of this plugin does not absolve you of any legal liabilities, or transfer any liabilities of any kind to us, and we provide no guarantee that use of this plugin will cover everything that your store needs to be able to do. Whether you think the EU’s treaties with other jurisdictions will lead to success in enforcing the collection of taxes in other jurisdictions is a question for lawyers and potential tax-payers, not for software developers! Many thanks to Diego Zanella, for various ideas we have swapped whilst working on these issues. Thanks to Dietrich Ayala and other authors, whose NuSOAP library is included under the LGPLv2 licence. Other information Some other WooCommerce plugins you may be interested in This plugin is ready for translations (English, Dutch, Finnish, French and German are currently available), and we would welcome new translations (please post them in the support forum; the POT file is here, or you can contact us and ask for a web-based login for our translation website). License This program is free software; you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software Foundation; either version 3 of the License, or (at your option) any later version. This program is distributed in the hope that it will be useful, but WITHOUT ANY WARRANTY; without even the implied warranty of MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE. See the GNU General Public License for more details. You should have received a copy of the GNU General Public License along with this program; if not, write to the Free Software Foundation, Inc., 51 Franklin St, Fifth Floor, Boston, MA 02110-1301 USA