WebEquipe PDF Search vs PDF Builder for WooCommerce. Create invoices,packing slips and more

WebEquipe PDF Search indexes your PDF files and makes their text fully searchable. When visitors search your site, they see instant results from both your posts/pages and the content hidden inside your PDFs. Search returns one clean result per PDF with a smart excerpt from the best-matching page. The plugin interface is available in English, French, German, Dutch, and Swedish, loading automatically to match your WordPress language. Looking for Optical Character Recognition (OCR) for scanned documents? While the free version indexes standard text-based PDFs, WebEquipe PDF Search Pro brings advanced Cloud OCR capabilities directly to WordPress, allowing you to index and search scanned image PDFs, historical archives, and photo-only documents seamlessly. Video Watch our feature overview to see standard indexing and Pro Cloud OCR capabilities in action: Supported PDFs & OCR Compatibility Standard Text PDFs: Works flawlessly out of the box with digital PDFs exported from Word, Google Docs, InDesign, etc. File size default 50MB, configurable up to 500MB in PDF Search → Settings. Mixed Layout PDFs: If some pages contain extractable text and others are image-only, indexing succeeds with an admin warning; core search covers the native text pages. Scanned or Image PDFs: Image-only or scanned PDFs with no embedded text are marked Error in the free version. To make these searchable, WebEquipe PDF Search Pro uses automated OCR to extract and index the text for you. Protected Files: Password-protected PDFs cannot be indexed. Keep Private PDFs Out of Search Need to hide or protect certain PDFs? The free version lets you use Exclude so a PDF is never indexed and never appears in search—even when you run “Re-index All PDFs” or bulk index. Excluded PDFs stay in your Media Library; they just won’t be searchable. Use Include later to allow indexing again. You can exclude or include PDFs from the Media Library or from PDF Search → Manage PDFs. Looking for Restricted or Member-Only Search? (Pro Feature) If you want to keep documents indexed but restrict who can see them, WebEquipe PDF Search Pro includes a Private PDF Search feature. This allows you to index files and mark them as Private so that only logged-in users can find them in search results. Logged-out or public visitors will never see them, making it perfect for member directories, internal company handbooks, and premium resources. How to Use Install and activate the plugin. Open PDF Search in the WordPress admin sidebar (Dashboard is the home screen). Click Re-index All PDFs on the Dashboard or PDF Search → Index Activity to index existing PDFs (new uploads are indexed automatically when Enable PDF Indexing is on). Use your site’s search or add the shortcode [webequipe_pdf_search_form] on a page—PDFs will appear in results when Enable Search Integration is enabled. Use PDF Search → Manage PDFs to scan the library, filter by status, and run bulk actions. Use PDF Search → Index Activity to review indexing runs, export a CSV log, or start another full re-index. Settings at a Glance All options are under PDF Search → Settings: General – Enable PDF indexing on upload, include PDFs in WordPress search, maximum file size (50MB default), search result excerpt length. Indexing options – Batch size (PDFs per re-index step), pages per batch (background page steps), page index threshold (when large PDFs switch to page-by-page indexing), max page content length (0 = unlimited; re-index after changing). Search display options – Show or hide PDF icon, file size, page count, last updated date, author, thumbnail preview, and summary/snippet text in search results. Advanced – Debug logging, memory limit, processing timeout, background processing, delete data on uninstall. Full details and shortcode options: PDF Search → Help. What You Can Do Dashboard – Indexed PDF count, pages indexed, coverage, search health, recent activity, quick links, and Re-index All PDFs (status banner uses live index data). Manage PDFs – Scan the library, filter by status (including Processing / Scheduled), cancel in-flight jobs, bulk actions, and accurate Re-index All progress with a do-not-refresh notice. Full-text search – Search inside PDF content by page; one result per PDF with the best-matching excerpt. Control each PDF – Index, unindex, exclude, or retry from the Media Library, Manage PDFs, or the attachment screen. Bulk actions – Index, unindex, include, or exclude multiple PDFs at once (Media Library or Manage PDFs). Index Activity – Filterable log of every indexing run, stats, and CSV export. Search display – Configure icons, meta, previews, and excerpts in settings. Shortcode – Add a PDF-only search form with [webequipe_pdf_search_form] (see PDF Search → Help). Background processing – Large PDFs above the page threshold are indexed page-by-page in the background to avoid timeouts. Multilingual interface – Admin and front-end text is translated into French, German, Dutch, and Swedish, loaded automatically based on your WordPress language setting. Pro Version — OCR, Private Search & Analytics The free plugin indexes standard text-based PDFs. WebEquipe PDF Search Pro is optional (sold separately) and extends the free plugin with three features document-heavy sites often need: OCR for Scanned PDFs (Starter, Pro & Agency) Scanned PDFs, archived documents, and image-based files are invisible to the free plugin. Pro uses Google Vision OCR to read and index them automatically on upload—no pre-processing, no extra tools. Government records, old meeting minutes, scanned handbooks: all searchable. Private PDF Search (Pro & Agency) Mark any PDF as Private. It remains fully indexed but disappears from search results for logged-out visitors. Perfect for member-only handbooks, restricted resources, and confidential documents—without removing them from your Media Library. Analytics Dashboard (Pro & Agency) See exactly what visitors search for and—more importantly—what they search for and don’t find. Zero-result queries are your content gap list. Top queries, most-clicked PDFs, and click-through rates, all in one admin screen. Plans & Feature Comparison Choose the tier that fits your workflow. Every premium plan includes automatic background indexing, priority updates, and expert support: Free Plan: Full-text search for standard PDFs, auto-indexing, and shortcode integration. (Forever Free) Starter Plan: Adds Cloud OCR (up to 1,000 pages/month) and advanced search filtering. Pro Plan: Adds Private PDF Search, the full Search Analytics Dashboard, and higher OCR limits (3,000 pages/month). Agency Plan: Includes everything, White-Label mode, volume OCR processing (10,000 pages/month), and unlimited site licenses. View current pricing tiers and upgrade to Pro now -> Troubleshooting PDFs not appearing in search Ensure PDFs are indexed (Media Library → “Search Indexed” column), Enable Search Integration is on, and the PDF is not excluded. Check PDF Search → Manage PDFs for Error status and use Index Activity to see why a run failed. Indexing fails or times out In PDF Search → Settings: enable Background Processing, review Pages Per Batch and Page Index Threshold for large files, and lower Batch Size if Re-index All PDFs stops early. Under Advanced, adjust Processing Timeout and ensure PHP memory_limit and max_execution_time are sufficient (see Help). Very large PDFs are processed in multiple page batches automatically when over the threshold. Scanned PDFs marked as Error The free plugin cannot extract text from image-based or scanned PDFs natively—this is normal behavior. To automatically index scanned layout files, upgrade to WebEquipe PDF Search Pro (Starter plan and above) to utilize cloud-based Optical Character Recognition (OCR). See Pro plans → Legacy index after upgrade If you see a notice about migrating to per-page indexing, run Re-index All PDFs from the Dashboard or Index Activity page. Other issues See the FAQ above and PDF Search → Help for full documentation. Privacy The plugin stores extracted PDF text and metadata in custom database tables (webequipe_pdf_search_files, webequipe_pdf_search_pages, and webequipe_pdf_search_activity, with a legacy webequipe_pdf_search_index table until you re-index). A compressed backup may also be stored in WordPress post meta for PDF attachments. If debug logging is enabled, recent log entries are stored in a WordPress option (not written directly to disk). The plugin does not collect or send visitor search data to external services. If your PDFs contain personal or sensitive information, that content is in the index—mention this in your privacy policy if required. Third-Party Libraries smalot/pdfparser (LGPL-3.0) – PDF text extraction symfony/polyfill-mbstring (MIT) – multibyte string support Credits Developed by WebEquipe. Uses smalot/pdfparser for PDF text extraction. Support Support: https://wordpress.org/support/plugin/webequipe-pdf-search Pro plans and pricing: https://webequipe.com/pdf-search/

With WooCommerce PDF Invoice Builder you can easily create invoices, packing slips, credit notes or basically any kind of pdf using the first and only pdf drag and drop builder. New template gallery added! Click here to view or download a template. All the templates are 100% customizable using the drag and drop builder. Currently, there are few templates in the gallery but more will be added weekly. For Store Owners: Save a ton of money creating the pdf yourself, doesn’t matter if you need an invoice, packing sleep, certificate or any kind of pdf, you can either pick one from the already made templates or create it yourself, no programming experience is required! For Freelancers: This plugin is the best to finish your customer requirements quickly doesn’t matter how complex they are Features Drag and drop Interface: Create your pdf (invoice, packing slip or whatever you need) using a drag and drop builder. Customizable fields: Tons of fields available so you can customize dates, invoice numbers, billing addresses etc. Customizable tables: Customize the detail table with different colors, styles or even columns! (like thumbnail, vat or discount column to name a few) Style designer: Change the color or font size of the elements of your WooCommerce Invoice. More than 500 Icons: Make your pdf unique with more than 500 icons. Image Support: Add your logo or any image to your pdf. Download and email support: Download your pdf directly in your dashboard or configure it to be sent within any WooCommerce email. PDF Templates: Don’t have time to create your pdf? just use one of the templates Multiple Currency: The plugin automatically format the amounts using the currency that the order used Configurable invoice number and file name: Configure the invoice number and pdf file name using information of the order. PDF Invoice Builder Premium. Welcome to the most customizable plugin in the market With the full version you not only get the best pdf builder for WooCommerce but also the most customizable plugin you will ever find and a group of WooCommerce specialist eager to help you succeed. Easy integration with other plugins: Do you want to display information created by another plugin? Use the custom field wizard to easily add it to your invoice. Custom columns and fields: The free version comes with a lot of fields and columns ready to use but if you want you can extend it even more and create your own fields and columns which you could use in any PDF. More than 50 images: Personalize your invoice even more with more than 50 build in images. Bulk view or download: View or download several invoices at the same time **WPML Support: Translate your pdf to any language QRCode Support: Add QRCodes to your pdf which are scannable from a cellphone. Create easy to use packing slips, gift cards or coupon codes! Save To Google Drive: Automatically send the pdfs to your google drive account Conditional PDFs: Do you want to send or generate the pdf only when a particular condition is meet? like when a particular product is purchased, the order total is bigger than 500 dollars or when an specific client do a purchase? All this and more can be done! Premium support: We try to help everyone (premium or free) but with premium support we go as far as tweaking your own copy of the pdf builder to make it work exactly as you want it =). Reports: Create reports like product list, orders of the month, products to restock etc. Split pdfs: Create a pdf page for each product purchased. Conditional Fields: Show or hide stuff like text, images or fields depending on a condition Password Protection: Secure your customer personal information by password protecting the pdfs Didn’t find the feature that you needed? Let us know and we will add it! Latest tutorials Automate Your WooCommerce PDFs: How to Send the Right Document Every Time Getting Started Learn how to create pdfs Viewing or emailing pdfs Learn how to automatically email the PDFs or view them whenever you need them. Bulkd view or download pdfs Learn how to view or download multiple pdfs with one single action. Integrating with other plugins Learn how to show info from other plugins, or create your own tables Advanced Settings Now that you know the basics, learn a few settings that you might need Using conditions Learn how to conditionally create pdfs and add pages or elements in them