User Private Files – Secure Client File Upload & Sharing vs WP Document Revisions

Create a secure client file portal in WordPress where clients and admin can privately upload, share, manage, and exchange files and documents. User Private Files gives every user a private space for secure file sharing and document management. Let admin and clients upload documents, access files shared with them, organize folders, and exchange files with other users – all from your WordPress website. Whether you need a client portal, secure file upload, file-sharing system, document portal, or private file manager, User Private Files helps you keep each user’s files separate and control who can access them. Key Features Client File Uploads – Let clients and users upload files directly through your website. Secure Client Portal – Give every user a private space to access and manage their files. Private File Sharing – Securely share files and folders with specific users and control access. Document Management – Organize private files into folders and manage access from one place. File Management – Upload, download, move, delete, search, and manage files with ease. File Notifications – Notify users when files are uploaded, shared, or updated. File Previews & Galleries – Let users preview supported files and display images in galleries. Flexible Access Controls – Control access to files and folders based on users and user roles. Try the Live Demo All Features List | Documentation | Case Studies | Get PRO Version 🔒 Best Client Portal plugin for WordPress User Private Files is the first choice for businesses like agency, accountant, lawyer, consultant, hospital, school, institution, company, organization etc. looking to create a dedicated client portal to upload, manage, share and download private files like invoices, contracts, agreements, reports, and any other private documents. 🚀 Check the Demo Here: Full Backend Demo Frontend Manager Classic Template File Uploader File Gallery Public Files/Folder 🗝️ Everything you need in a Client Portal Plugin Easy to use User Private Files is as easy as using your computer. The sleek design gives you the freedom to manage files and folders as you want. Compatible with Themes We are using Divi theme on our demo sites. It is very compatible with Divi theme. We have tested with some popular themes like DIVI, AVADA, BE, The7, Bridge, UnCode, Salient etc. and there are no issues so far. Compatible with Elementor & other Page-Builders User Private Files plugin is compatible with Elementor builder. While editing a page create a new shortcode block and paste the shortcode [upf_manager]. Save the page and preview. Same can be followed for other builders like – Muffin, WPBakery, Visual Composer, Beaver, Divi, SiteOrigin, etc. Security First Approach Security is at the core of User Private Files. All file transfers and access are protected with the best security methods, safeguarding your confidential documents from potential threats. Use Cases of User Private Files plugin Any business like agency, accountant, lawyer, consultant, hospital, school, institution, company, organization etc. can use UPF to create a dedicated client portal to upload, manage, share and download private files like invoices, contracts, agreements, reports, and any other private documents. File Types Support Images, pdf, doc, zip, audio, video, txt, CSV etc. files are supported as they are supported by default in WordPress. You can add or restrict more custom file types with the PRO version. Customizer (PRO) Customize Color scheme of button, text and hover. Adjust your branding for frontend file sharing client portal with settings to set logo, watermark, and background options. Features Rich User Private Files is the only document management plugin you ever need. With so many features, you can convert your site into a dedicated secure file sharing portal for your clients and customers. Features like uploader, file manager, search, preview, trash, sort, view modes, zip, sharing files/folders and a lot more are what make the plugin best in file sharing solution. No Limit You can upload as many files as you want and as many folders or sub-folders can be created. There is no limit on number of files. This depends on your hosting account. No max file-size Limit User Private Files plugin do not limit on file size. It depends on your hosting account. If you are unable to upload large files, edit your php.ini or user.ini file and add this line : upload_max_filesize = 128M This will limit max file size to 128mb, change it as needed. Sometime it is managed by hosting provider, please contact your hosting provide and as them to increase upload_max_filesize. Full control over Features (PRO) Want to enable/disable some features? The User Private Files got you cover with a full fledged settings section where you can easily enable or disable some features for some or all user roles. Uploading Files/Folders Upload bulk files, folders with drag and drop feature. With the PRO version, you can add extra file types that you want to allow for uploading. Email Notifications An option in backend to configure email template. When someone shares a file/folder with a user/users, they will receive an email notification. Frontend Notifications (PRO) Users will get a notification on frontend page when a file/folder is shared with them. They can read, delete, and refresh notifications. Clicking on a notification will open that file/folder. Copy Link (PRO) Users can copy the link to a file/folder and share it with other users. Pasting the link will open that file or folder if they have access to it. Share with single user, roles, or all users Share your files and folders with a single user, multiple users, a particular user role or all users at once. Secure frontend file manager Full width front-end file manager and all uploaded files are secure that only allowed users can access. Inbuilt login form and customizer (PRO) WordPress file sharing plugin comes with a login form which is fully customizable. You can set labels and fields for the login form via the customizer. Thumbnails and File View Modes (PRO) Easily change thumbnails for default and custom file types. You can also set custom thumbnails for folders. As and admin you can control the default file view mode and allow users to toggle between Grid and List view modes. Toolbar The frontend dashboard has a powerful toolbar to perform various actions on files and folders. With the PRO version, you can control what to display or hide in the toolbar. Take full control over search, filters, buttons, and labels in the toolbar. Addons (Premium & Developer) Extend the functionality of the best file sharing plugin even more by installing the addons – google-drive integration, Custom Fields, and Text Editor. Best in class Customer Support We are fully dedicated to the User Private Files plugin and are known by our amazing support that we provide to our customers. We listen to plugin users and add features from time to time keeping the plugin up-to-date. If you have any suggestions or questions, please let us know. 🌟 Shortcodes [upf_manager] Use this shortcode in a page to display a full-features file manager dashboard on frontend of your site. If you are using the classic text editor in your site, you can directly paste this in the page content. If you are using a page builder like Guttenberg, WPBakery, Elementor etc. then you need to insert a shortcode block and then paste this shortcode in that block’s content. [upf_upload] If you like to display only Upload Box to your users, use this shortcode. [PRO] This shortcode accepts an optional attribute “id”. You can pass a folder ID to it and the file will be uploaded to that folder if the user has upload access to it. If there is no id attribute, the files will be uploaded to all files under the my-files section of that user. [upf_display] If you like to display a user’s uploaded and shared files only. This works like a gallery. This will not display any folder but will display all files from the folders. This is a limited shortcode and doesn’t offer much features. But if you just want to display all files that a user has uploaded and the files that he has given access to, then it’s a good one. [upf_selected_files] [PRO] Use this shortcode to display a list of selected files and folders that users have access to. This shortcode accepts 2 parameters called “id” and “limit_folder_view” where id is a required parameter. Pass the ids of the files or folders that you want to display and pass the roles to the second parameter separated by commas. [upf_public_folder] [PRO] This shortcode is used to display files that are publicly available and are not private. Users can view these files without the need of creating an account on your site. This shortcode requires one parameter “id”. To display all public files, use the shortcode [upf_public_folder id=”public-files”]. Change the id to a folder/file id to display specific public folders or files. You can copy this shortcode from the backend file manager. When you click the public files or any files/folders inside, you can see the shortcode on the right sidebar. Public files are only viewable (supported formats) and downloadable. There is no functionality of sharing, editing, comments etc. 📣 Features Allow your site users to upload their private files. Users can share their files with other users by using their email addresses or usernames. Only the allowed users will be able to view/download shared files and unauthentic users or guests will see a permission denied error if they have direct URL to the file. Users can remove the allowed users anytime they want. Easy to setup for administrator and easy to use for users. Front-end dashboard to allow users upload and manage their files. Full control over uploaded files to site administrator. 2 different designs – Classic and full-width modern design Filter to group files by their type (Classic design only) Translation Ready Folders system – Users can Create/Rename/Delete and Share folders Users can upload/move files within different folders Admin can share files with single, all users or users with a specific role Comments – Users can comment on shared files Email notification when a file / folder is shared with someone Backend settings to enable/disable email notification and change email subject/content Trash folder functionality Search for files and folders Interactive Dropbox like design Download file option Support for file types – image, pdf, doc, zip, audio, video, txt and CSV Support image, pdf preview and video play No page refresh – Fully AJAX Restore or Delete files & folders from Trash Beautiful animation & icons 😍 PRO version Features Backend file manager for admin to manage files Premade folders from backend file manager Sync files from Server/FTP folder Upload Folder from PC, It will create all subfolders and upload files in same hierarchy Analytics – See count of Views and Downloads for files in backend file manager Backend file manager to view and control other users files without asking them to share with admin File preview support for docx, ppt, csv, excel files etc using google doc viewer Google Drive Integration (Premium & Developer versions) Display selected files/folders only by their IDs Custom fields/columns in list view (Premium & Developer versions) Backend option to hide Search, filters, New folder button for particular user roles Text Editor Addon to create or edit text files (Premium & Developer versions) Option to Zip an entire folder and download Preview support for zip files Frontend notifications when a file / folder is shared with someone Frontend notification when a file is uploaded in shared folder with option to turn ON/OFF Frontend notification when a folder is created in shared folder with option to turn ON/OFF Email notification when a file/folder is uploaded/created in shared folder with option to turn ON/OFF Single email notification option for bulk upload Backend option to enable/disable frontend notifications Copy link to a folder or file and share with other users who have access Backend option to allow users to share with role specific & all users Backend option to enable/disable file uploading functionality based on roles Backend customizer to update colors, thumbnails, and toolbar options Grid/List views Login functionality when user is not logged in Backend options to customize login form Shortcode support for Login form to display it anywhere Option to set redirection for login form Sort files/folder Collapsible side panels on frontend New permission level View and Upload Additional shortcodes to display selected files, target folder uploading, and public files Public Files and Folders section in file manager Add privacy policy link in the right sidebar Description support for folders Display total storage used and size of each file in the backend And many more. Full Backend Demo | Frontend Manager | Classic Template | File Uploader | File Gallery | Public Files/Folder User Private Files will add file sharing functionality on a WordPress website. Plugin designed for users to upload, store, and share files securely. It emphasizes data privacy and user control, allowing individuals to manage their files with ease. Enhancing the overall user experience while safeguarding confidential information. All Features List | Documentation | Case Studies | Get PRO Version

Document management and version control for WordPress. Collaborate on files, track every revision, and auto-generate change summaries with AI. What is WP Document Revisions? WP Document Revisions is a document management and version control plugin. Built for time-sensitive and mission-critical projects, teams can collaboratively edit files of any format — text documents, spreadsheets, images, sheet music… anything — all the while, seamlessly tracking the document’s progress as it moves through your organization’s existing workflow. WP Document Revisions is three things 📁 Document Management System (DMS) – Track, store, and organize files of any format 👥 Collaboration Tool – Empower teams to collaboratively draft, edit, and refine documents 🔒 File Hosting Solution – Publish and securely deliver files to teams, clients, or the public ✨ Modern and AI-ready WP Document Revisions keeps pace with modern WordPress: 🔍 Full-text search inside your files — native text extraction from PDF, DOCX, and ODT documents (pluggable for more formats) makes document contents searchable, not just their titles. 🤖 AI-generated revision summaries — powered by the WordPress 7.0 AI Client, each new revision can be summarized automatically from a diff against the prior version and pre-filled into the revision log for your review (opt-in, with per-document and sitewide opt-outs). 🧱 Block editor support — an opt-in Gutenberg editing experience with a document sidebar panel for uploads, revision summaries, and lock status. 🔌 REST API & WP-CLI — manage documents headlessly and backfill the search/AI cache across your whole library from the command line. See the full list of features for more information. 📚 Documentation Complete Documentation Site – Your one-stop resource for everything about WP Document Revisions. 🎯 Quick Start Guides Installation – Get up and running in minutes Features and Overview – Discover what WP Document Revisions can do Screenshots – See the plugin in action 📖 User Documentation Frequently Asked Questions – Common questions answered Block Editor Support – Opt-in Gutenberg editing for documents Plugin Actions – Available WordPress actions Plugin Filters – Available WordPress filters Plugin Shortcodes and Widget – Display documents on your site Useful Plugins and Tools – Extend functionality Cookbook – Integration guides and recipes Translations – Multi-language support Links – Additional resources 🆘 Support & Community Where to get Support or Report an Issue – Get help when you need it How to Contribute – Join our community Join the Mailing List – Stay updated Features Overview Powerful Collaboration Tools – With great power does not have to come great complexity. Based on a simple philosophy of putting powerful but intuitive tools in the hands of managers and content creators, WP Document Revisions leverages many of the essential WordPress features that, for more than eight years, have been tested and proven across countless industries — posts, attachments, revisions, taxonomies, authentication, and permalinks — to make collaborating on the creation and publication of documents a natural endeavor. Think of it as an open-source and more intuitive version of the popular Microsoft collaboration suite, Sharepoint. Document History – At each step of the authoring process, WP Document Revisions gives you an instant snapshot of your team’s progress and the document’s history. It even gives you the option to revert back to a previous revision — so don’t fret if you make a mistake — or receive updates on changes to the document right in your favorite feed reader. Access Control – Each document is given a persistent URL (e.g., yourcompany.com/documents/2011/08/TPS-Report.doc) which can be private (securely delivered only to members of your organization), password protected (available only to those you select such as clients or contractors), or public (published and hosted for the world to see). If you catch a typo and upload a new version, that URL will continue to point to the latest version, regardless of how many changes you make. Enterprise Security – Worried about storing propriety or sensitive information? WP Document Revisions was built from the first line of code with government- and enterprise-grade security in mind. Each file is masked behind an anonymous 128-bit MD5 hash as soon as it touches the server, and requests for files are transparently routed through WordPress’s time-tested URL rewriting, authentication, and permission systems (which can even integrate with existing enterprise active directory or LDAP servers). Need more security? WP Document Revisions allows you to store documents in a folder above the htdocs or public_html web root, further ensuring that only those you authorize have access to your work. Customization – WP Document Revisions recognizes that no two teams are identical, and as a result, molds to your firm’s needs, not the other way around. Need to track additional information associated with a document? Departments, editors, issues, sections, even arbitrary key-value pairs — whatever you can throw at it, it can handle. Development and customization costs are further minimized by its extensive plugin API, and the WordPress Custom Taxonomy Generator makes it easy for even the uninitiated to add custom taxonomies to documents. Need an audit trail to track check-ins and check-outs? User-level permissions based on the document’s state or another custom taxonomy? Support for third-party encryption? Check out the WP Document Revisions Code Cookbook for sample code. Looking for even more advanced control of your workflow? WP Document Revisions will detect the popular workflow plugin Edit Flow, if installed, and will automatically pull Edit Flow’s advanced workflow management tools into WP Document Revisions. Simply put, virtually every aspect of the plugin’s functionality from workflow states to user-level permissions can be fully customized to your team’s unique needs. Future Proof – Switching costs a concern? WP Document Revisions is built with tomorrow’s uncertainty in mind. Equally at home in an in-house server room as it is in the cloud, moving individual files or entire document repositories in and out of WP Document Revisions is a breeze (history and all). And since the software is open-source, you can easily add tools to automate the process of moving to or integrating with future third-party systems. Features Support for any file type (docs, spreadsheets, images, PDFs — anything!) Securely stores unlimited revisions of your business’s essential files Provides a full file history in the form of a revision log, accessible via RSS Helps you track and organize documents as they move through your organization’s existing workflow Each file gets a permanent, authenticated URL that always points to the latest version Each revision gets its own unique url (e.g.,TPS-Report-revision-3.doc) accessible only to those you deem Files are intuitively checked out and locked to prevent revisions from colliding Toggle documents between public, private, and password protected with a single mouse click Runs in-house or in the cloud Secure: filenames are hashed on upload and files are only accessible through WordPress’s proven authentication system Can move document upload folder to location outside of web root to further ensure government- and enterprise-grade security Documents and Revisions shortcodes, Recently Revised Documents widget Multisite and Windows (XAMPP) support Multiple language support including French, Spanish and German (easily translated to your language) Integration with Edit Flow, PublishPress or PublishPress Statuses. Opt-in Block Editor (Gutenberg) support with document sidebar panel REST API security hardening: attachment data sanitized for non-editors, attachment ownership validation WordPress Abilities API integration (WP 6.9+) for AI agents and the command palette, with read-only abilities exposed over the Model Context Protocol via the WordPress MCP Adapter Native text extraction from PDF, DOCX, and ODT files (pluggable for additional formats), cached per-attachment for search and AI use AI-generated revision summaries via the WordPress 7.0 AI Client, computed from a unified diff of the new revision against the prior one and pre-filled into the revision log for editor review. See the Text Extraction & AI cookbook entry for customization recipes WP-CLI document-revisions extract-text command to backfill the extraction cache across an existing library, with --all/--missing/--id/--extractor/--force/--dry-run selectors Per-document and sitewide opt-outs for text extraction and AI pre-fill — extraction respects WPDR_TEXT_EXTRACTION, AI pre-fill respects WPDR_AI_SUMMARY_PREFILL and the core WP_AI_SUPPORT constant Clean uninstall: options, user meta, and capabilities removed on plugin deletion Deactivation hook flushes rewrite rules for clean deactivation Recently Revised Documents Widget, shortcodes, and templating functions for front-end integration Opt-in email notifications when a document changes workflow state or gains a new revision, with a configurable recipient list (see Document Notifications) Features Available via the [Code Cookbook](https://github.com/wp-document-revisions/wp-document-revisions-Code-Cookbook) Audit Trail – creates check in / check out audit trail for all documents Taxonomy-based Permissions – allows setting user-level permissions based on a custom taxonomy such as department Third Party Encryption – example of how to integrate at rest encryption using third-party tools Rename Documents – changes all references to “Documents” in the interface to any label of your choosing Bulk Import – how to batch import a directory (or other list) of files as documents Filetype Taxonomy – Adds support to filter by filetype Track Changes – Auto-generates and appends revision summaries for changes to taxonomies, title, and visibility Change Tracker – Auto-generates and appends revision summaries for changes to taxonomies, title, and visibility WPML Support – Integration with WPML Links Source Code (GitHub) Latest Release – Download the newest version WordPress.org Plugin Page – Official plugin listing Development Version (CI Status) Code Cookbook – Code examples and customizations Translations (Crowdin) Where to get Support or Report an Issue – Get help when you need it How to Contribute – Join our community Document Notifications WP Document Revisions can email interested people when a document moves through your workflow — when it changes workflow state (for example, moved to Under Review or Approved) or when a new revision is saved. This turns workflow states from passive labels into an active review loop: the reviewer actually hears about it. Notifications are opt-in and disabled by default, so enabling the plugin (or upgrading) never starts sending mail on its own. Enabling notifications Notifications are configured under Settings → Media, in the Document Notifications section: Email notifications when documents change — the master switch. Off by default; nothing is sent until you turn it on. Notify these email addresses — a site-wide recipient list (one address per line, or comma-separated). Notify when a document changes workflow state — on by default (only takes effect once the master switch is on). Notify when a new revision of a document is saved — off by default. Who gets notified For each event, the recipients are: everyone on the site-wide recipient list, plus the document’s author, with two rules always applied: the person who made the change is never notified of their own change, and duplicate and invalid addresses are removed. Each recipient receives their own copy — the recipient list is never exposed to the others, and no stray copy is sent to the site administrator. Note on bulk edits: because a notification is sent per document, changing the workflow state of many documents at once (for example, a bulk edit) sends one notification per document. Use the document_notification_recipients filter to suppress or reroute mail in that situation if needed. Customizing with filters Every part of the behavior is filterable. See Filters for full signatures. In brief: document_notify_enabled, document_notify_on_state_change, document_notify_on_new_revision — force-enable or force-disable the master switch and each event. document_notification_recipients — receives ( array $emails, int $doc_id, string $event, int $actor_id ). This is the seam for advanced routing: notify prior editors, or route by workflow state (e.g. send Under Review transitions to a review team). document_notification_subject, document_notification_message — customize the email subject and body. document_notification_headers — add email headers (e.g. a From: or Reply-To:). Example: route “Under Review” to a review team `php add_filter( ‘document_notification_recipients’, function ( $emails, $doc_id, $event, $actor_id ) { if ( ‘state_change’ !== $event ) { return $emails; } $states = wp_get_object_terms( $doc_id, ‘workflow_state’, array( ‘fields’ => ‘names’ ) ); if ( in_array( ‘Under Review’, $states, true ) ) { $emails[] = ‘[email protected]’; } return $emails; }, 10, 4 ); Delivery Notifications are sent through WordPress's standardwp_mail()`. On sites with high mail volume or a slow mail server, install a transactional-email/SMTP plugin so delivery does not add latency to saving a document. Translations Interested in translating WP Document Revisions? You can do so via Crowdin, or by submitting a pull request. French – Hubert CAMPAN Spanish – IBIDEM GROUP, TradiArt, and elarequi Norwegian – Daniel Haugen German –Konstantin Obenland Chinese – Tim Ren Swedish – Daniel Kroon, Examinare AB, Sweden. Czech – Hynek Šťavík Italian – @guterboit Russian – Evgeny Vlasov Dutch – @tijscruysen Useful plugins and tools Permissions management Members – Membership & User Role Editor Plugin (Previously called Members) Taxonomy management Simple Taxonomy Refreshed Email notification and distribution Email Notice for WP Document Revisions Document workflow management Edit Flow PublishPress Statuses PublishPress Revisions – See the integration guide for scheduling document revisions