Koalendar – Easy Appointment Scheduling & Booking Plugin vs Romence

Koalendar is a WordPress booking and appointment scheduling plugin that lets visitors book meetings, services, and appointments directly from your website. It removes the back and forth emails and manual coordination by syncing bookings automatically with your calendar. Built for WordPress users, Koalendar is easy to install, simple to configure, and works out of the box for individuals and small teams. It keeps availability up to date, prevents double bookings, and helps you turn any WordPress site into a complete online booking system in just minutes, with a Free Forever plan to get started. See Koalendar in action Watch how easy it is to set up and start accepting bookings on your WordPress website: Top Features WordPress booking and appointment scheduling plugin Unlimited booking pages and appointments Calendar sync with Google Calendar, Outlook, and iCloud Accept online payments for services and appointments Personalized booking pages that match your website design Multiple appointment types with custom durations Group bookings and classes with attendee limits Smart availability rules, buffers, and time off Team scheduling with shared and round robin availability Automated booking confirmations and reminders Easy embedding using WordPress blocks, shortcodes, or widgets Perfect for Koalendar is designed for small businesses, professionals, and teams who need a reliable scheduling system: Consultants and freelancers Coaches, tutors, and educators Agencies and remote teams Service based businesses Sales teams booking meetings and demos Anyone who needs an online scheduling calendar on their WordPress website Integrations Koalendar integrates seamlessly with the tools you already use, so your online booking system, calendar, and business workflows stay perfectly aligned. This allows you to manage appointments, meetings, and services without manual updates or double bookings. Calendar integrations with Google Calendar, Outlook, and iCloud to keep availability accurate in real time Video meeting integrations with Google Meet and Microsoft Teams, automatically generating meeting links for online appointments Payment integrations with Stripe, allowing clients to pay when they book an appointment or service Automation platforms such as Zapier, Make, n8n, and Pabbly to connect Koalendar with hundreds of apps and automate follow ups or internal workflows WordPress friendly setup, plus productivity tools like a Chrome extension for quickly sharing booking links Personalized Booking Pages Create clean, professional booking pages that match your brand and website design. Your visitors can make an appointment without leaving your website. Customize colors and layout Share a direct booking link or embed on any page Works with WordPress blocks, shortcodes, or widgets Optimized for desktop and mobile users Smart Availability and Calendar Sync Koalendar connects to all your existing calendars to keep your schedule accurate at all times. Sync with Google Calendar, Outlook, and iCloud Prevent double bookings automatically Set working hours, buffers, and time off Control availability per meeting or service Team Collaboration Built for teams that need shared scheduling. Schedule meetings with multiple team members Round robin and collective availability options Each team member connects their own calendar Perfect for agencies and growing small businesses Multiple Services and Appointment Types Koalendar lets you create multiple services and appointment types within a single booking system, each with its own duration, availability, and rules. This makes it easy to offer different kinds of meetings or services on your WordPress website without juggling multiple calendars or tools. Visitors simply choose the service they need and book an appointment online that fits your schedule. For example, a service based business such as a wellness studio, repair service, or local professional can create appointment types like initial visits, recurring services, or premium sessions, each with its own time length and booking rules, making it easy for customers to schedule the right service directly from the website. Group Bookings and Classes Koalendar makes it easy to manage group bookings and classes directly from your WordPress website. You can allow multiple attendees to book the same session, set participant limits, and keep everything organized in one scheduling system. This is ideal for workshops, coaching programs, fitness or wellness classes, and training sessions, where multiple people need to book the same time slot while you stay in control of capacity and availability. Custom Automations and Reminders (included in PRO plan) Send personalized confirmation and reminder emails before each appointment or meeting. This helps keep clients informed, reduces no shows, and saves time spent on manual follow ups. Custom Booking Forms (included in PRO plan) Collect additional information at the time of booking, such as contact details, service preferences, or special requests. This is especially useful for service businesses that need context before an appointment. Payments (included in PRO plan) Accept online payments for appointments and services directly through your booking system. Charge for consultations, classes, or sessions in advance to simplify billing and secure bookings before they happen. Backlog updates Here are some recent product updates: Appointment types (services): list multiple services directly on your booking page, each with its own price and duration Multiple and recurring bookings: invitees can book multiple dates, or set up recurring bookings, in a single flow Booking durations in hours or days: configure event durations using hours or days New booking page editor: redesigned editor for faster page creation and updates Koalendar available in Spanish and French File upload: collect files with the Google Drive integration Stripe Checkout: offer more payment methods and collect taxes Gmail integration: send booking emails from your own address New integrations: Zapier and Telegram Apple Pay and Google Pay supported automatically on supported devices and browsers

Romence connects your WordPress site to Momence to display class schedules, events, and availability. Choose from Classic, Calendar, Showcase, Grouped, Minimal, Bryn, or fully custom templates to match your site. Unlike JavaScript-based embeds, Romence renders your schedule as clean, lightweight HTML—making it easier to style, faster to load, and more accessible to search engines. Display your live schedule anywhere using a shortcode or Gutenberg block, with no manual updates required. Features: Connect via Momence API Key and Host ID Multiple schedule templates (Bryn, Calendar, Classic, Fully Custom, Grouped, Minimal, Showcase) Configurable schedule window (how many weeks ahead) Linger time for past events Automatic 30-minute refresh of event data Fully Custom template for complete theme control Gutenberg block (romence/block) and [romence] shortcode External Services This plugin connects to the Momence API to retrieve event listings for display on your WordPress site. What is Momence? Momence (https://momence.com) is an event management and scheduling platform. This plugin uses their API to fetch event listings associated with your Momence account. What data is sent and when? Every 30 minutes via a scheduled background task, an HTTPS request is made to the following Momence API endpoint: https://momence.com/_api/primary/api/v1/Events The request includes the following parameters: – hostId: Your Momence Host ID (configured in the plugin settings) – token: Your Momence API token (configured in the plugin settings) These credentials are provided by you (the site administrator) during plugin setup and are used solely to authenticate and retrieve your event listings. No visitor or end-user personal data is collected or transmitted. This request is made every time a page containing the events display loads (or on a configurable cache interval, if caching is enabled). Third-Party Service: – Service: Momence (https://momence.com) – Purpose: Fetching event listings from your Momence account to display on your site – Data sent: Your Momence Host ID and API token – Sent to: https://momence.com/_api/primary/api/v1/Events – When: Every 30 minutes via a scheduled background task (default). The cache duration is configurable in the plugin settings, and can be manually refreshed on demand. – Terms of Service: https://momence.com/privacy-policy/documents/Momence-Terms-of-Service.pdf – Privacy Policy: https://momence.com/webflow/documents/privacy-policy.pdf Privacy This plugin connects your site to Momence using your Host ID and API key. Event data is requested from Momence’s servers and cached temporarily on your site (transients). No data is sent to the plugin author. This plugin does not set cookies or collect any data about visitors to your site. Event listings retrieved from Momence may contain booking links that direct visitors to Momence’s website to complete a booking. Once on Momence’s site, their own tracking and privacy practices apply. Review Momence’s privacy policy for details: https://momence.com/webflow/documents/privacy-policy.pdf