Revisual – Event Communication for Google Calendar vs Koalendar – Easy Appointment Scheduling & Booking Plugin

Koalendar is a WordPress booking and appointment scheduling plugin that lets visitors book meetings, services, and appointments directly from your website. It removes the back and forth emails and manual coordination by syncing bookings automatically with your calendar. Built for WordPress users, Koalendar is easy to install, simple to configure, and works out of the box for individuals and small teams. It keeps availability up to date, prevents double bookings, and helps you turn any WordPress site into a complete online booking system in just minutes, with a Free Forever plan to get started. See Koalendar in action Watch how easy it is to set up and start accepting bookings on your WordPress website: Top Features WordPress booking and appointment scheduling plugin Unlimited booking pages and appointments Calendar sync with Google Calendar, Outlook, and iCloud Accept online payments for services and appointments Personalized booking pages that match your website design Multiple appointment types with custom durations Group bookings and classes with attendee limits Smart availability rules, buffers, and time off Team scheduling with shared and round robin availability Automated booking confirmations and reminders Easy embedding using WordPress blocks, shortcodes, or widgets Perfect for Koalendar is designed for small businesses, professionals, and teams who need a reliable scheduling system: Consultants and freelancers Coaches, tutors, and educators Agencies and remote teams Service based businesses Sales teams booking meetings and demos Anyone who needs an online scheduling calendar on their WordPress website Integrations Koalendar integrates seamlessly with the tools you already use, so your online booking system, calendar, and business workflows stay perfectly aligned. This allows you to manage appointments, meetings, and services without manual updates or double bookings. Calendar integrations with Google Calendar, Outlook, and iCloud to keep availability accurate in real time Video meeting integrations with Google Meet and Microsoft Teams, automatically generating meeting links for online appointments Payment integrations with Stripe, allowing clients to pay when they book an appointment or service Automation platforms such as Zapier, Make, n8n, and Pabbly to connect Koalendar with hundreds of apps and automate follow ups or internal workflows WordPress friendly setup, plus productivity tools like a Chrome extension for quickly sharing booking links Personalized Booking Pages Create clean, professional booking pages that match your brand and website design. Your visitors can make an appointment without leaving your website. Customize colors and layout Share a direct booking link or embed on any page Works with WordPress blocks, shortcodes, or widgets Optimized for desktop and mobile users Smart Availability and Calendar Sync Koalendar connects to all your existing calendars to keep your schedule accurate at all times. Sync with Google Calendar, Outlook, and iCloud Prevent double bookings automatically Set working hours, buffers, and time off Control availability per meeting or service Team Collaboration Built for teams that need shared scheduling. Schedule meetings with multiple team members Round robin and collective availability options Each team member connects their own calendar Perfect for agencies and growing small businesses Multiple Services and Appointment Types Koalendar lets you create multiple services and appointment types within a single booking system, each with its own duration, availability, and rules. This makes it easy to offer different kinds of meetings or services on your WordPress website without juggling multiple calendars or tools. Visitors simply choose the service they need and book an appointment online that fits your schedule. For example, a service based business such as a wellness studio, repair service, or local professional can create appointment types like initial visits, recurring services, or premium sessions, each with its own time length and booking rules, making it easy for customers to schedule the right service directly from the website. Group Bookings and Classes Koalendar makes it easy to manage group bookings and classes directly from your WordPress website. You can allow multiple attendees to book the same session, set participant limits, and keep everything organized in one scheduling system. This is ideal for workshops, coaching programs, fitness or wellness classes, and training sessions, where multiple people need to book the same time slot while you stay in control of capacity and availability. Custom Automations and Reminders (included in PRO plan) Send personalized confirmation and reminder emails before each appointment or meeting. This helps keep clients informed, reduces no shows, and saves time spent on manual follow ups. Custom Booking Forms (included in PRO plan) Collect additional information at the time of booking, such as contact details, service preferences, or special requests. This is especially useful for service businesses that need context before an appointment. Payments (included in PRO plan) Accept online payments for appointments and services directly through your booking system. Charge for consultations, classes, or sessions in advance to simplify billing and secure bookings before they happen. Backlog updates Here are some recent product updates: Appointment types (services): list multiple services directly on your booking page, each with its own price and duration Multiple and recurring bookings: invitees can book multiple dates, or set up recurring bookings, in a single flow Booking durations in hours or days: configure event durations using hours or days New booking page editor: redesigned editor for faster page creation and updates Koalendar available in Spanish and French File upload: collect files with the Google Drive integration Stripe Checkout: offer more payment methods and collect taxes Gmail integration: send booking emails from your own address New integrations: Zapier and Telegram Apple Pay and Google Pay supported automatically on supported devices and browsers

A great event still falls flat if the calendar says one thing and the flyer says another. Revisual closes that gap. Your Google Calendar is already where your events live. Revisual transforms it into a complete event communication system — distributing your programme automatically across your website, printed materials, partner sites, emails, and more. One update in Google Calendar, and every channel stays in sync. 🎯 The Problem Revisual Solves Event information is hard to keep consistent across channels. A time changes, a venue updates, a new session is added — and suddenly your website says one thing, your printed flyer says another, and your email said something else entirely. Revisual makes your Google Calendar the single source of truth, then handles all the distribution for you. No copy-pasting. No manual updates across five platforms. No events that fall through the cracks. 🌐 One Calendar. Every Channel. Revisual connects your calendar to the channels your audience actually uses: Your website — beautiful, always-updated event widgets embedded with a shortcode or Gutenberg block Partner and affiliate sites — embed your calendar on multiple sites simultaneously; all stay in sync automatically Printed materials — QR codes that link directly to your live event listings, so even printed content stays fresh Email campaigns — shareable hosted event pages you can link to from any email or newsletter Kiosks and displays — simple script embed works anywhere, no WordPress required ✨ Features ✔ Sync with Google Calendar & other calendar sources ✔ Automatic real-time updates — seconds after you make a change ✔ Unlimited event widgets ✔ Gutenberg block + shortcode embedding ✔ Fully customizable widget builder (250+ options) ✔ QR codes & hosted event pages ✔ Multiple widget layouts (list, grid, schedule, cards, slider, monthly view, and more) ✔ Event engagement reporting — impressions, views, and engagement ratio per event, by traffic source ✔ Event highlighting & branding options ✔ Simple script embed for non-WordPress sites, kiosks, and displays ✔ Works across multiple websites simultaneously ✔ Automatic timezone handling ✔ Zero data stored in WordPress (API-based, lightweight) ✔ End-user i18n built-in ✔ ICS and iCal support for calendar subscriptions ✔ Event alerts with optional countdown timers ✔ Social sharing & direct event links built in 🔧 How Revisual Works Connect your Google Calendar to Revisual. Design your widget using the visual builder — no coding needed. Connect your WordPress site. Embed via block or shortcode. Revisual keeps everything updated automatically across every channel. 🎨 Customization Pick from multiple layouts — list, grid, cards, slider, monthly view, schedule, and more. Change colors, typography, and spacing to match your brand. Configure behaviour and UX (filters, event details visibility, date formats). Add logos and highlighted event styles to promote key events. Customize hosted event pages or redirect them to your own destinations. 🎯 Perfect For Revisual is designed for anyone who runs events and wants their audience to always know what’s happening — across every touchpoint. Hotels & hospitality — Communicate your events programme to guests before arrival, on-property, and after checkout. Turn your event calendar into a differentiator, not an afterthought. Event creators — Share events widely, drive attendees back to your website for details, registration, and updates. Coaches, trainers & educators — Promote classes, workshops, and webinars from a single calendar. Keep participants informed across email, your website, and social. Non-profits & community organisations — Keep members informed without manual work. One update reaches every channel automatically. Clubs & associations — Make meetings, sessions, and gatherings easy to discover and attend. Creative professionals — Showcase performances, exhibitions, and shows across multiple platforms. QR codes on printed materials stay live even after the programme changes. Multi-site publishers & agencies — Manage event communication across multiple client sites from one place, keeping every channel consistent and up to date. Municipalities & cultural institutions — Run city-wide or institution-wide event campaigns from a single shared calendar, reaching audiences across all your channels. 🔒 Performance & Security Revisual is designed to be fast, reliable, and secure. Your WordPress site never stores event data — all events are fetched via a secure API from your Revisual account. This keeps your site lightweight and ensures it won’t be slowed down by event queries. Embedding is simple: a tiny script or WordPress block pulls events dynamically without impacting your site’s performance. Revisual handles caching on its side, so events load instantly for visitors. All connections are encrypted. No visitor data is collected. No cookies are tracked. 🗺️ Roadmap We’re actively developing new features, including: More calendar integrations RSVP functionality 💡 Feature Requests Share feature ideas with us: Revisual Help Center Support You can find help desk articles and contact support at Revisual Help Desk. External services Revisual connects to the Revisual API to pull your event widgets and ensure seamless syncing between your WordPress site and your Revisual account. Here’s exactly what happens and why: Your WordPress site sends basic information to the Revisual API: WordPress version Site name Site URL Purpose: To generate a unique API key for your site To securely fetch your event data and widgets from Revisual To ensure your events are always up-to-date and display correctly Data privacy and security: Revisual never shares your data with third parties No cookies are tracked by Revisual No personal or identifying information from site visitors is collected Data is transmitted securely via encrypted API connections Fully compliant with EU privacy regulations (GDPR) Your WordPress site data is only used for connecting and syncing widgets This setup allows Revisual to function as a lightweight, performance-friendly layer: events are served directly from Revisual servers, keeping your website fast while enabling sharing across multiple sites, emails, and other channels. This service is provided by “Revisual”: Terms of Service and Privacy Policy. Source Code / Development The source code for this plugin is available on GitHub: https://github.com/revisual-app/wordpress-plugin