Koalendar – Easy Appointment Scheduling & Booking Plugin vs Recras

Koalendar is a WordPress booking and appointment scheduling plugin that lets visitors book meetings, services, and appointments directly from your website. It removes the back and forth emails and manual coordination by syncing bookings automatically with your calendar. Built for WordPress users, Koalendar is easy to install, simple to configure, and works out of the box for individuals and small teams. It keeps availability up to date, prevents double bookings, and helps you turn any WordPress site into a complete online booking system in just minutes, with a Free Forever plan to get started. See Koalendar in action Watch how easy it is to set up and start accepting bookings on your WordPress website: Top Features WordPress booking and appointment scheduling plugin Unlimited booking pages and appointments Calendar sync with Google Calendar, Outlook, and iCloud Accept online payments for services and appointments Personalized booking pages that match your website design Multiple appointment types with custom durations Group bookings and classes with attendee limits Smart availability rules, buffers, and time off Team scheduling with shared and round robin availability Automated booking confirmations and reminders Easy embedding using WordPress blocks, shortcodes, or widgets Perfect for Koalendar is designed for small businesses, professionals, and teams who need a reliable scheduling system: Consultants and freelancers Coaches, tutors, and educators Agencies and remote teams Service based businesses Sales teams booking meetings and demos Anyone who needs an online scheduling calendar on their WordPress website Integrations Koalendar integrates seamlessly with the tools you already use, so your online booking system, calendar, and business workflows stay perfectly aligned. This allows you to manage appointments, meetings, and services without manual updates or double bookings. Calendar integrations with Google Calendar, Outlook, and iCloud to keep availability accurate in real time Video meeting integrations with Google Meet and Microsoft Teams, automatically generating meeting links for online appointments Payment integrations with Stripe, allowing clients to pay when they book an appointment or service Automation platforms such as Zapier, Make, n8n, and Pabbly to connect Koalendar with hundreds of apps and automate follow ups or internal workflows WordPress friendly setup, plus productivity tools like a Chrome extension for quickly sharing booking links Personalized Booking Pages Create clean, professional booking pages that match your brand and website design. Your visitors can make an appointment without leaving your website. Customize colors and layout Share a direct booking link or embed on any page Works with WordPress blocks, shortcodes, or widgets Optimized for desktop and mobile users Smart Availability and Calendar Sync Koalendar connects to all your existing calendars to keep your schedule accurate at all times. Sync with Google Calendar, Outlook, and iCloud Prevent double bookings automatically Set working hours, buffers, and time off Control availability per meeting or service Team Collaboration Built for teams that need shared scheduling. Schedule meetings with multiple team members Round robin and collective availability options Each team member connects their own calendar Perfect for agencies and growing small businesses Multiple Services and Appointment Types Koalendar lets you create multiple services and appointment types within a single booking system, each with its own duration, availability, and rules. This makes it easy to offer different kinds of meetings or services on your WordPress website without juggling multiple calendars or tools. Visitors simply choose the service they need and book an appointment online that fits your schedule. For example, a service based business such as a wellness studio, repair service, or local professional can create appointment types like initial visits, recurring services, or premium sessions, each with its own time length and booking rules, making it easy for customers to schedule the right service directly from the website. Group Bookings and Classes Koalendar makes it easy to manage group bookings and classes directly from your WordPress website. You can allow multiple attendees to book the same session, set participant limits, and keep everything organized in one scheduling system. This is ideal for workshops, coaching programs, fitness or wellness classes, and training sessions, where multiple people need to book the same time slot while you stay in control of capacity and availability. Custom Automations and Reminders (included in PRO plan) Send personalized confirmation and reminder emails before each appointment or meeting. This helps keep clients informed, reduces no shows, and saves time spent on manual follow ups. Custom Booking Forms (included in PRO plan) Collect additional information at the time of booking, such as contact details, service preferences, or special requests. This is especially useful for service businesses that need context before an appointment. Payments (included in PRO plan) Accept online payments for appointments and services directly through your booking system. Charge for consultations, classes, or sessions in advance to simplify billing and secure bookings before they happen. Backlog updates Here are some recent product updates: Appointment types (services): list multiple services directly on your booking page, each with its own price and duration Multiple and recurring bookings: invitees can book multiple dates, or set up recurring bookings, in a single flow Booking durations in hours or days: configure event durations using hours or days New booking page editor: redesigned editor for faster page creation and updates Koalendar available in Spanish and French File upload: collect files with the Google Drive integration Stripe Checkout: offer more payment methods and collect taxes Gmail integration: send booking emails from your own address New integrations: Zapier and Telegram Apple Pay and Google Pay supported automatically on supported devices and browsers

With this plugin, you can easily integrate data from your Recras instance, such as book processes, into your own website. To get started, go to the Recras → Settings page and enter your Recras domain. For example, if you log in to Recras at https://mycompany.recras.com/ then enter mycompany.recras.com. That’s all there is to it! You can now use widgets to retrieve data. All data is retrieved via a secured connection (HTTPS) to ensure data integrity. Other than the request parameters, no data is sent to the Recras servers. This plugin consists of the following “widgets”. To use them, you first need to set your Recras domain (see paragraph above). * Book processes * Contact forms (deprecated) * Packages * Products * Voucher info Widgets can be added to your site in three ways. Using Gutenberg blocks (recommended), using the buttons in the “classic editor” (limited functionality), or by entering the shortcode manually (discouraged). Date picker for contact forms By default, date pickers in contact forms use the browser date picker. If you want to be able to style the date picker, we recommend to enable the date picker we have included with the plugin. You can enable this on the Recras → Settings page. Note: this setting only applies to standalone contact forms, not to contact forms used in the old online booking of packages integration or in book processes. Styling No custom styling is applied by default, so it will integrate with your site easily. If you want to apply custom styling, see css/style.css for all available classes. Be sure to include these styles in your own theme, this stylesheet is not loaded by the plugin! For styling the date picker, we refer you to the Pikaday repository. Be sure to make any changes in your own theme or using WordPress’ own Customizer. Cache All data from your Recras is cached for up to 24 hours. If you make important changes, such as increasing the price of a product, you can clear the cache to reflect those changes on your site immediately. Google Analytics integration You can enable basic Google Analytics integration for the booking of packages and voucher sales by checking “Enable Google Analytics integration?” on the Recras Settings page. This will only work if there is a global ga JavaScript object. This should almost always be the case, but if you find out it doesn’t work, please contact us! Support We would appreciate it if you use our GitHub page for bug reports, pull requests and general questions. If you do not have a GitHub account, you can use the Support forum on wordpress.org. We only support the latest plugin of the plugin, on the latest version of WordPress (which you should always use anyway!) and only on actively supported PHP branches. Credits Icons from Dashicons by WordPress, released under the GPLv2 licence. Date picker is Pikaday, released under the BSD/MIT licence. Country list is by umpirsky, released under the MIT licence.