Church Admin vs Koinonia Link – Church Management, CRM, & Sermon Manager

This plugin is for church wordpress sites to give you a membership database, church calendar and sermon podcasting tools. There is a premium version that adds many more modules like service scheduling, event ticketing and a church app. Sign up for our email list to get a detailed PDF manual Plugin site Compatible with Elementor and provides Elementor widgets, tested to v3.25 FREE VERSION Church Membership database Integrate newcomers with customisable registration form and follow up flows Calendar for church diary Sermon podcasting Customisable Church Directory with full privacy settings. PREMIUM VERSION Adds scheduling, communication tools, ministries, giving, pastoral visitation, an app and more.

Koinonia Link is a WordPress-first Church Management System designed to solve the daily operational challenges of modern ministries. It centralizes member care, communications, and service planning inside your website so your team can manage ministry needs with clarity and confidence. Key solutions and outcomes: * Member Management: Keep guest and member records unified so follow-up and care stay consistent. * Sermon Hosting: Organize sermons and resources in one place for easy discovery and sharing. * Donation Tracking: Monitor giving activity to support stewardship and fundraising goals. * Administrative Workflows: Streamline ministry operations so staff and volunteers stay aligned. Unlike standalone ChMS platforms, Koinonia Link lives inside your website, giving you 100% ownership of your data and a unified experience for your staff and congregation. Built for WordPress 7.0 Koinonia Link is prepared for WordPress 7.0 workflows: * Abilities API ready: Structured permissions mapping for staff and volunteer roles. * Collaboration friendly: Designed to reduce conflicts when multiple admins work in the editor. Koinonia Link Premium Upgrade to unlock the full premium suite: * AI Sermon Multiplier: Convert sermon transcripts into 5-day devotionals and group questions. * Retention Score: Identify guests at risk of leaving with automated scoring. * Ghosting Predictor: Flags guests with no recent interactions. * Pastoral Intelligence: Advanced dashboards and leadership insights. * Member Health Dashboard: Visibility into engagement signals and care needs. * Member Portal: Frontend dashboard for profiles, groups, giving, and serving. * Language Bridge: Translate guest communications and sermon subtitles. * Financial Stewardship: Giving pattern analysis and care alerts. * Automation Engine: Scheduled scans and leader notifications for follow-up. * Smart Automations: Trigger/action workflows with logs and admin UI. * Safety Dashboard: Tools for safety and security workflows. * Guardian Safety: Emergency alert and panic button features. * Maintenance CMMS: Facilities and asset management system. * Operations / Steward System: Facility operations and smart building hooks. * Donor Importers: Breeze CHMS and Planning Center Online giving imports. * Child Checkout Kiosk: Multi-method checkout lookup and pickup verification. * Family Editor: Centralized family record editor for parents, children, allergies, and pickups. * Authorized Pickup Photos: Photo capture and management for pickup contacts. * Photo Consent Workflow: Consent text setting with a linked Terms of Service page. Get Koinonia Link Premium: https://landtechwebdesigns.com/product/koinonia-link-premium/ Live Preview: https://wordpress.org/plugins/koinonia-link/?preview=1 Guest Journey * Capture visitors with the Plan Your Visit block and digital connection card. * Track guest interactions, tags, and follow-up notes in a centralized CRM. * Keep next steps consistent with workflows and staff visibility. Weekend Operations * Run check-in through a kiosk-friendly screen for fast guest and family check-in. * Organize service plans, teams, and key moments for weekend flow. * Manage rooms, resources, and facility requests in one place. Groups & Discipleship * Maintain small group records with leader tools and group finder views. * Provide group maps and discovery pages to help guests connect quickly. * Support volunteer coordination with leader and roster tools. Church Management Features * Plan Your Visit Block: A high-conversion Gutenberg block for guest pre-registration. * Guest CRM: Central guest profiles with interactions, notes, tags, and follow-up history. * Digital Connection Card: Mobile-first registration page optimized for QR code use. * Small Groups Management: Group records, leader tools, group map, and group finder views. * Events Management: Create and list church events with visitor-friendly displays. * Sermons Library: Publish sermons with series and speaker taxonomy support. * Service Planner: Plan services and key moments for weekend flow. * Resources & Facilities: Request and manage rooms, resources, and scheduling. * Check-In Kiosk: Guest-friendly kiosk mode for Sunday morning check-in. * Volunteer Tools: Volunteer portal, live roster, and leader toolkit. * Giving Tools: Giving shortcodes and donor access to personal giving history. * Workflows: Organized follow-up workflows to keep next steps consistent. * Music & Media: Songs library and media tools for worship planning. * Privacy & Ethics First: Built-in tools for data anonymization and privacy compliance. * Developer Friendly: Hooks and filters for customization. Premium Features (Koinonia Link Premium) Upgrade to unlock advanced analytics, automation, and safety tools: * AI Sermon Multiplier: Convert sermon transcripts into 5-day devotionals and group questions. * Retention Score: Identify guests at risk of leaving with automated scoring. * Ghosting Predictor: Flags guests with no recent interactions. * Pastoral Intelligence: Advanced dashboards and leadership insights. * Member Health Dashboard: Visibility into engagement signals and care needs. * Member Portal: Frontend dashboard for profiles, groups, giving, and serving. * Language Bridge: Translate guest communications and sermon subtitles. * Financial Stewardship: Giving pattern analysis and care alerts. * Automation Engine: Scheduled scans and leader notifications for follow-up. * Smart Automations: Trigger/action workflows with logs and admin UI. * Safety Dashboard: Tools for safety and security workflows. * Guardian Safety: Emergency alert and panic button features. * Maintenance CMMS: Facilities and asset management system. * Operations / Steward System: Facility operations and smart building hooks. * Donor Importers: Breeze CHMS and Planning Center Online giving imports. * Child Checkout Kiosk: Multi-method checkout lookup and pickup verification. * Family Editor: Centralized family record editor for parents, children, allergies, and pickups. * Authorized Pickup Photos: Photo capture and management for pickup contacts. * Photo Consent Workflow: Consent text setting with a linked Terms of Service page. View Premium: https://landtechwebdesigns.com/product/koinonia-link-premium/ External Services Koinonia Link (free) may connect to the following third-party services when configured. Each is optional unless the feature is in use. Google Maps / Geocoding API * Purpose: Map display, group finder, address geocoding (lat/lng for group mapping). * Data sent: Addresses or zip codes for geocoding; API key for authentication. * Terms: https://cloud.google.com/maps-platform/terms * Privacy: https://policies.google.com/privacy OpenStreetMap Nominatim * Purpose: Free fallback geocoding when no Google Maps API key is configured (group map feature). * Data sent: Address strings for geocoding; site URL as User-Agent/referrer. * Terms: https://operations.osmfoundation.org/policies/nominatim/ * Privacy: https://www.openstreetmap.org/privacy QR Server (api.qrserver.com) * Purpose: QR code image generation for connection card and guest intake links. * Data sent: URLs to encode as QR codes (connection card URL, guest intake link). * Terms: https://goqr.me/api/terms/ * Privacy: https://goqr.me/api/privacy/ Stripe * Purpose: Payment processing for giving/donations (when Stripe gateway is enabled). * Data sent: Payment amounts, payment method details, customer email for transaction processing. * Terms: https://stripe.com/legal * Privacy: https://stripe.com/privacy Twilio * Purpose: SMS notifications for guest intake leader alerts (when configured). * Data sent: Recipient phone numbers, message content for SMS delivery. * Terms: https://www.twilio.com/legal/tos * Privacy: https://www.twilio.com/legal/privacy Slack * Purpose: Pastor/urgent alerts when a high-priority prayer request or guest need is submitted (optional webhook). * Data sent: Alert summaries, guest name, phone, prayer needs to configured Slack webhook. * Terms: https://slack.com/legal * Privacy: https://slack.com/legal/privacy OpenAI * Purpose: AI-assisted sentiment analysis and content (Service Planner, guest intake) when OpenAI API key is set. * Data sent: Text for analysis or generation; API key for authentication. * Terms: https://openai.com/policies/terms-of-use * Privacy: https://openai.com/policies/privacy-policy Land Tech Web Designs (License Server) * Purpose: License validation for Koinonia Link Premium when the license module is active. * Data sent: License key for activation, deactivation, and validation. * Server: https://landtechwebdesigns.com How do I customize the styles? Most components inherit your theme styles. For advanced customization, target the .kc- CSS classes in your theme or custom CSS. Shortcodes Koinonia Link uses shortcodes to place functionality on any page or post. Plan Your Visit Block [kc_plan_visit] Child Check-In Kiosk [kc_checkin_kiosk] Sermons Grid [kc_sermon_grid] Sermons List [kc_sermons] Events List [kc_event_list] Events Archive [kc_events] Group Finder [kc_group_finder] Group Map [kc_group_map] Small Groups Directory [kc_small_groups] Guest Directory [kc_guest_directory] Connection Card [kc_connect_card] Giving [kc_give] My Giving History [kc_my_giving] Leader Toolkit [kc_leader_toolkit] Leader Portal [kc_group_leader_portal] Volunteer Live Roster [kc_live_roster] Mobile Pass Claim [kc_claim_ticket] Elementor Widgets The theme ships Elementor widgets that map to these shortcodes or module renders: Koinonia Shortcode (generic widget) – Runs the selected shortcode from its module list (see Shortcodes list above). Koinonia Giving – kc_give / kc_my_giving Koinonia Member Portal (Premium required) – kc_member_portal Koinonia Sermon Grid – Renders directly (shortcode equivalent: kc_sermon_grid) Koinonia Sermon List – Renders directly (shortcode equivalent: kc_sermons) Koinonia Plan a Visit – kc_plan_visit Koinonia Events – kc_events Koinonia Event List – kc_event_list Koinonia Small Groups – kc_small_groups Koinonia Guest Directory – kc_guest_directory Koinonia Group Map – kc_group_map Koinonia Connect Card – kc_connect_card Koinonia Leader Toolkit – kc_leader_toolkit Koinonia Live Roster – kc_live_roster Pricing Tier Wording Option A: – Starter — Launch & Connect: Core church features to get online quickly. – Growth — Engage & Organize: Deeper tools for teams and weekly ministry. – Pro — Lead at Scale: Advanced workflows for growing, multi-campus churches. Option B: – Starter — Essentials: Simple setup for sermons, events, and giving. – Growth — Momentum: Better engagement, planning, and member tools. – Pro — Impact: Full platform with automation and premium experiences. Option C: – Starter — Foundation: Everything you need to launch confidently. – Growth — Expansion: Add capacity for volunteers, groups, and care. – Pro — Enterprise: Complete suite for large teams and complex ops.