KeepInMind Dashboard Notes vs PixelVault – Media Library Folders & Asset Manager

KeepInMind Dashboard Notes turns your WordPress dashboard into a collaborative workspace. Place notes directly on any admin page – anchored to the exact element you’re talking about. No more Slack messages, emails, or random chats saying “that field on the product edit page” – just click, write your note, and your team sees it right where it matters. Why KeepInMind Dashboard Notes? Whether you’re working in a team or managing a site on your own, the same problem keeps coming up: how to keep track of decisions in the dashboard. Which settings need to change? What does this custom field do? Why is this item configured this way? KeepInMind Dashboard Notes solves this by letting you pin notes directly to dashboard elements – for your team, or for your future self. Here are just a few real-world scenarios where it shines: You temporarily disable a plugin to test whether it’s causing a conflict. Drop a Warning note on the Plugins page so everyone knows it was turned off on purpose – and so you remember to check back in three weeks. You installed a plugin for one very specific reason that isn’t obvious. Pin a note to it explaining why it’s there, so another admin – or future you – doesn’t delete it thinking it’s unused. A client keeps changing a setting that breaks their site. Attach an always-visible Alert banner right next to that toggle: “Do not change – this controls the checkout redirect.” Your developer configured a custom field with a non-obvious format. Leave a note on the field itself explaining what values are expected, so the content team doesn’t have to guess. You’re onboarding a new team member. Instead of writing a separate training doc, scatter helpful Attention banners across the pages they’ll use most – guidance that shows up exactly where they need it. You’re running a staging review before launch. Pin notes to every area that needs a final check, and let your team reply with updates as they work through the list. Key Features Pin Notes Anywhere Click any element on any admin page to leave a note. Your note stays anchored to that exact element – a form field, a menu item, a settings toggle, a table row. When your teammate visits the page, they see the note marker right where it belongs. Rich Text Editing Format your notes with bold text, links, and text colors. The floating toolbar appears on text selection. Three Note Types: Pinned Note – Appears as a marker on the page. Click to open and manage a threaded discussion. Open Note – Always visible inline. Choose a color to highlight the note based on its importance. Sticky Note – Bold square note that sticks in place for highly visible reminders and warnings. @Mention Teammates Type @ to mention any allowed user. They’ll receive an email notification with your note. Autocomplete helps you find the right person fast – just keep typing to filter. Private notes Mark any note as private so only you can see it. Perfect for personal reminders and work-in-progress notes. Threaded Replies Pinned notes support full threaded replies. Keep conversations organized and contextual without cluttering the page. Drag & Relocate Notes can be dragged to a new element if the page layout changes. Grab the drag grip and drop it on the right spot – all replies move with it. Note Scoping On entity pages (posts, terms, users), choose whether your note applies to this specific item or all items of this type. For example, a note on the “Blue T-Shirt” edit page can be scoped just to that product – or to the edit page of all products. Configurable Permissions Control exactly who can add notes and who can edit or delete: Role-based access – Choose which roles can use the plugin (Administrator is always included). User-level access – Whitelist specific users regardless of role. Edit/Delete/Relocate policies – Author only, role hierarchy (strict or relaxed), or everybody.

📁 PixelVault is the free way to organize your WordPress media library with unlimited, drag-and-drop media folders, and now to present those folders as a downloadable Document Library on the front end. Sort images, videos, PDFs, audio, and documents into nested, colour-coded folders right inside the Media Library, then publish any folder as a browsable asset manager for your visitors. Stop scrolling through hundreds of unsorted attachments. PixelVault lets you categorize media into folders and subfolders, filter instantly, and find any file in seconds — a proper file manager for your WordPress media. Folders are virtual — physical files never move, no URLs change, nothing breaks, and standard WordPress export/import keeps working without any special steps. 🆕 Document Library block (new in 1.2.0) Turn any media folder into a browsable, downloadable document library on the front end, no page builder required. The PixelVault Document Library Gutenberg block renders a folder as an accessible file browser with a sidebar folder tree, breadcrumb navigation, in-library search, pagination, and per-file downloads. 🗂️ Folder tree and breadcrumb: visitors browse nested folders without page reloads 🔍 Search and pagination: find files fast inside large folders ⬇️ Per-file download plus Download-all ZIP: grab one file or the whole folder in a click 🎨 Three design presets (Cards, Compact, Minimal), with an accent colour and a framed option ♿ Accessibility-first: full keyboard navigation (WAI-ARIA tree pattern), screen-reader friendly 📱 Fully responsive: grid and list layouts adapt to mobile 🔒 Respects folder visibility: restricted folders stay hidden from guests Perfect for knowledge bases, press kits, resource centres, download portals, and product documentation. ✨ Core Features 📂 Unlimited nested folders and subfolders — no depth limit, no folder count limit 🔗 Assign files to multiple folders — one file can appear in as many folders as you like 🎨 Folder colour coding — colour-label folders for instant visual orientation 🖱️ Drag-and-drop sidebar — reorder folders, move files, and create subfolders by dragging ⚡ Auto-assign uploads — new files go straight into whichever folder is selected 🔍 Search and sort — find folders instantly; sort manually, by name, or by file count ⌨️ Keyboard shortcut — press “n” to create a new folder 🖲️ Right-click context menu — Rename, Delete, Lock, Create subfolders, Copy gallery shortcode, Import ZIP to folder, Download all files 🌐 RTL language support — full right-to-left layout 🛠️ Organisation and Productivity Tools 📦 ZIP File Import Right-click any folder and choose “Import ZIP to folder”. Upload a .zip archive and PixelVault extracts and assigns every image, video, audio file, and PDF directly into that folder. 🗺️ Media Usage Map Right-click any image and choose “Where is this used?” to see every post, page, or custom post type that references the file — useful before replacing or deleting files. ⬇️ Bulk Download as ZIP Right-click any folder to download all its files as a ZIP archive. 🔒 Folder Locking Lock any folder to prevent accidental renaming, deletion, moving, or file reassignment. Locked folders display a padlock badge. 📊 Storage Analytics Full storage overview with total size, average file size, file-type breakdown chart, top-10 largest files, and per-folder size distribution. Available under Settings → Analytics and as a WordPress Dashboard widget. ✏️ Bulk Alt Text Editor Batch-edit alt text on all images that are missing it — useful for accessibility and image SEO. Edit multiple files at once without opening each one individually. 🔄 Media Replace Swap any file in place, keeping the same URL and attachment ID. All existing references on posts and pages continue to work automatically. 🎯 Smart Filters Dynamic built-in views that update automatically: Missing Alt Text, Unused Files, Recent Uploads, and Large Files. 🗂️ Auto-Categorise Existing Media Bulk-organise your existing media library in one click via the import icon at the bottom of the folder panel. Choose a rule: 📅 By Year — creates a folder per year (e.g. 2023, 2024). 🗓️ By Month — creates a folder per month (e.g. January 2024, February 2024). 🏷️ By File Type — creates Images, Videos, Audio, PDFs, Documents, and Spreadsheets folders. Choose Unassigned only to leave already-organised files untouched, or All files to reassign everything. PixelVault previews the result before making any changes. 🚚 Import from Other Plugins One-click migration from FileBird, Real Media Library, WP Media Folder, and Enhanced Media Library. Folder hierarchy and all file assignments are copied automatically. Go to Settings → Tools → Import from Another Plugin. The original plugin’s data is never modified. 💾 Export and Import Back up your entire folder structure as a JSON file and restore it on any WordPress site — no SQL required. 🔐 Role Permissions Granular folder access per WordPress user role: control who can create, edit, and delete folders independently. 🧩 Gutenberg, Elementor, and Divi 📚 PixelVault Document Library block — publish a folder as an accessible, downloadable file library with a folder tree, search, pagination, and Download-all ZIP 🖼️ PixelVault Gallery block — insert a folder’s contents as a responsive gallery with lightbox directly in the block editor 📝 [pixelvault_gallery] shortcode — classic editor, widgets, and theme template support 🎛️ Elementor — folder panel works inside the Elementor media modal 🏗️ Divi — folder panel works in the Divi backend builder and the Divi Front End Builder 🌍 Universal compatibility — PixelVault hooks into WordPress’s native media modal, so it works with any theme or page builder 🏛️ Architecture: Virtual Taxonomy PixelVault stores folder assignments in WordPress’s native taxonomy tables (wp_term_relationships). Physical files stay exactly where they are. Deleting a folder never deletes files. 👩‍💻 For Developers Full REST API and documented action/filter hooks. 🔌 REST API — Full CRUD at /wp-json/rayetun-medianest/v1/folders. Authenticate with X-WP-Nonce. ⚙️ Action hooks (selection): rayetun_medianest_folder_created( $term_id, $folder_id, $args ) rayetun_medianest_folder_renamed( $term_id, $new_name ) rayetun_medianest_folder_moved( $term_id, $new_parent, $old_parent ) rayetun_medianest_folder_deleted( $term_id, $folder_object ) rayetun_medianest_folders_reordered( $ordered_term_ids ) rayetun_medianest_attachment_assigned( $attachment_id, $term_ids, $context ) 🔧 Filter hooks (selection): rayetun_medianest_get_folders( $folders, $post_type ) — modify the folder list rayetun_medianest_auto_assign_target( $term_id, $attachment_id ) — override the upload target folder rayetun_medianest_smart_folders( $defs ) — register custom dynamic folders JavaScript hooks (via @wordpress/hooks) let you add items to the folder/image context menus and the bulk-action bar. A full list of PHP and JavaScript hooks with examples ships in HOOKS.md inside the plugin.