Hesabfa Accounting vs Orders Synchronization for Merit Aktiva

This plugin helps connect your (online) store to Hesabfa online accounting software. By using this plugin, saving products, contacts, and orders in your store will also save them automatically in your Hesabfa account. Besides that, just after a client pays a bill, the receipt document will be stored in Hesabfa as well. Of course, you have to register your account in Hesabfa first. To do so, visit Hesabfa at the link here www.hesabfa.com and sign up for free. After you signed up and entered your account, choose your business, then in the settings menu/API, you can find the API keys for the business and import them to the plugin settings. Now your module is ready to use. For more information and a full guide to how to use Hesabfa and WooCommerce Plugin, visit Hesabfa’s website and go to the “Accounting School” menu.

This plugin synchronizes WooCommerce orders with Merit Aktiva accounting software. A sales invoice is automatically created in Merit Aktiva for every new paid order — no manual work required. Requires at least the Merit PRO package. Features Automatic invoice creation in Merit Aktiva for every new WooCommerce order (cron, every 5 minutes) Manual synchronization from the admin panel Estonian banking reference number generation (7-3-1 algorithm) with configurable prefix B2B support: company name, Estonian business registry code (validated) and VAT number at checkout B2C support: private customer name and contact details Payment method mapping (WooCommerce payment method → Merit Aktiva payment code) Automatic credit invoice when an order is fully refunded Invoice PDF download directly from Merit Aktiva within the WC order view Invoice reconciliation: detect discrepancies between WC and Merit Aktiva Sync history log with pagination API connection test in settings Settings export and import (JSON) WooCommerce HPOS (High-Performance Order Storage) support Toast notifications for sync results (top-right corner, disappear after 5s) External Services This plugin connects to the Merit Aktiva API v2 (aktiva.merit.ee). Data transmitted: * API authentication (ApiId, timestamp, HMAC-SHA256 signature) * Invoice data: customer name, address, email, phone number * Product codes, descriptions, quantities, prices, VAT * Reference number (Estonian 7-3-1 standard), invoice number, payment due date Data is transmitted every time an invoice is sent (automatically or manually). Service provider: Merit Aktiva (merit.ee) Terms of Service: https://www.merit.ee/wp-content/uploads/2024/12/merit-software-terms-of-use-2024.pdf Privacy Policy: https://www.merit.ee/wp-content/uploads/2024/12/privacy-statement-2024.pdf Requirements WordPress 6.7 or newer WooCommerce 8.6 or newer PHP 8.0 or newer Merit Aktiva account with API access (PRO package or higher) Configuration API Settings: * API ID and API Key — from your Merit Aktiva account * Reference number prefix — prepended to the reference number (digits only) * Payment deadline in days * Contact person — displayed on the invoice Payment Method Mapping: Link WooCommerce payment methods to Merit Aktiva payment codes (e.g. “Bank Transfer” → “T”). Business customers at checkout: Customers can check “I am a company”, enter a business registry code and VAT number. The registry code is validated using the Estonian business registry algorithm (mod-11). Usage Orders are synchronized automatically every 5 minutes. For manual sync: * All orders: Merit Aktiva Sync → Settings → “Sync all orders” * Single order: WooCommerce → Orders → open order → “Send invoice to Merit Aktiva” Support Email: [email protected] Website: https://freelancermartin.com/et