FlowForms – Conversational Form Builder vs KeepInMind Dashboard Notes

FlowForms is a self-hosted conversational form builder for WordPress. Most contact form plugins give you a wall of fields. FlowForms gives your visitors a conversation. One question at a time, guided and focused — the result is higher completion rates, better responses, and a user experience that feels modern and intentional. Whether you’re collecting leads, running surveys, gathering testimonials, or building customer feedback forms, FlowForms delivers an interactive form experience that lives on your server, under your control, with no monthly subscription. View Demo | Templates Conversational, Step-by-Step Forms Our conversational form plugin enables you to create engaging, Typeform-style interactive forms that guide users through a seamless question-by-question experience. This reduces overwhelm, keeps respondents focused, and improves form completion rates compared to traditional multi-field forms. Every form flows through three stages: Welcome Screen — customisable title, description, start button, and background image Questions — any combination of 8 field types, drag-to-reorder Thank You Screen — closing message with optional redirect URL, delay, and social share buttons Drag & Drop Form Builder Build any form in minutes without touching a line of code. The intuitive React-powered drag-and-drop builder lets you add, reorder, and configure questions visually. What you build is exactly what your visitors see. 8 Ready-to-Use Field Types FlowForms ships with all the essentials: Short Text — single-line text input Long Text — multi-line paragraph / textarea Multiple Choice — single-select with optional “Other” answer Checkboxes — multi-select with min/max limits and optional “Other” answer Rating — star rating with configurable max stars and shape Yes / No — two-button question with customisable labels Email — with format validation and optional confirm-email mode Number — numeric input with optional min/max validation Beautiful Design Customisation Every form is independently styled with a live design panel. Customise: Background colour Title, description, answer, hint, field, and button colours Button hover colour and text Star rating colour Layout alignment: left or centered Border radius: angular, rounded, or full Google Fonts Font size: small, regular, or large Forms look great on every device — FlowForms is fully responsive and mobile-ready. Flexible Embed Options Embed your forms anywhere in WordPress using your preferred method: Shortcode: [flowform id="123"] Gutenberg Block: native FlowForm block — drag it straight into the editor Full-Page URL: /flowform/{id} — share a direct link to a distraction-free form page Pre-Built Form Templates Get started in seconds with 4 ready-to-use templates: Contact Form Lead Generation Survey Customer Feedback Testimonial Form Submission Management Every submission is stored securely in your WordPress database. The built-in entries dashboard gives you full control: Paginated list with search and sorting Individual entry detail view Bulk actions: mark read/unread, star, trash, delete permanently Status filters: All, Starred, Spam, Trash Unread count badge in the admin menu Email Notifications Get notified the moment someone submits your form. Configure the recipient, subject, sender name, reply-to address, and message body — all with smart tag support. Available smart tags: {admin_email}, {site_name}, {form_name}, {all_fields} Built-In Spam Protection Three layers of anti-spam run automatically on every submission — no CAPTCHA plugins required: Honeypot field — invisible to humans, catches bots Rotating server-side token — tied to each form, refreshed daily Akismet integration — if Akismet is active, submissions are checked automatically; spam entries are flagged and saved for review Multilingual Ready Every user-facing string — button labels, validation messages, placeholders, error messages — is customisable from the Global Settings panel. No translation plugin needed to adapt FlowForms for any language. FlowForms Pro (Coming Soon) We are actively researching the features users most want. The Pro version will be a self-hosted annual licence that extends the free plugin without replacing it. Candidate Pro features under research: Conditional logic (show/hide questions based on answers) Multiple email notifications and respondent confirmation emails Email marketing integrations (Mailchimp, ConvertKit, ActiveCampaign, and more) File upload field Stripe payment field CSV / Excel entry export Opinion scale / NPS field Date & time picker field Phone number field with country code GDPR consent checkbox field Form scheduling (open/close at a specific date) Submission limits (cap responses at a set number) Zapier / webhook integrations Calculator & quiz scoring Extended pro template library Want to influence what we build first? Request a feature and tell us which feature matters most to you. Self-Hosted and Private Your own server: All data stays in your database Your own data: No third-party servers, no vendor lock-in Native integration: Gutenberg block, shortcode, full-page URL Conversational UX: One question at a time Full Feature List Drag-and-drop conversational form builder 8 field types: short text, long text, multiple choice, checkboxes, rating, yes/no, email, number Welcome screen and thank you screen for every form Redirect on completion with configurable delay Social share buttons on thank you screen Live design customisation — colours, fonts, layout, border radius Google Font supported Layout alignments: left and center Progress bar (show/hide) Navigation arrows (show/hide) Gutenberg block embed Shortcode embed Full-page form URL 4 free starter templates Submission entries database with full admin management Read/unread, star, trash, spam entry statuses Unread count badge in WordPress admin menu Email notifications with smart tags Honeypot, token, and Akismet spam protection Customisable user-facing strings GDPR-friendly — all data stored on your own server 100% mobile responsive Developer hooks for extensibility Source Code The full source code, including all JavaScript source files and build configuration, is publicly available on GitHub

KeepInMind Dashboard Notes turns your WordPress dashboard into a collaborative workspace. Place notes directly on any admin page – anchored to the exact element you’re talking about. No more Slack messages, emails, or random chats saying “that field on the product edit page” – just click, write your note, and your team sees it right where it matters. Why KeepInMind Dashboard Notes? Whether you’re working in a team or managing a site on your own, the same problem keeps coming up: how to keep track of decisions in the dashboard. Which settings need to change? What does this custom field do? Why is this item configured this way? KeepInMind Dashboard Notes solves this by letting you pin notes directly to dashboard elements – for your team, or for your future self. Here are just a few real-world scenarios where it shines: You temporarily disable a plugin to test whether it’s causing a conflict. Drop a Warning note on the Plugins page so everyone knows it was turned off on purpose – and so you remember to check back in three weeks. You installed a plugin for one very specific reason that isn’t obvious. Pin a note to it explaining why it’s there, so another admin – or future you – doesn’t delete it thinking it’s unused. A client keeps changing a setting that breaks their site. Attach an always-visible Alert banner right next to that toggle: “Do not change – this controls the checkout redirect.” Your developer configured a custom field with a non-obvious format. Leave a note on the field itself explaining what values are expected, so the content team doesn’t have to guess. You’re onboarding a new team member. Instead of writing a separate training doc, scatter helpful Attention banners across the pages they’ll use most – guidance that shows up exactly where they need it. You’re running a staging review before launch. Pin notes to every area that needs a final check, and let your team reply with updates as they work through the list. Key Features Pin Notes Anywhere Click any element on any admin page to leave a note. Your note stays anchored to that exact element – a form field, a menu item, a settings toggle, a table row. When your teammate visits the page, they see the note marker right where it belongs. Rich Text Editing Format your notes with bold text, links, and text colors. The floating toolbar appears on text selection. Three Note Types: Pinned Note – Appears as a marker on the page. Click to open and manage a threaded discussion. Open Note – Always visible inline. Choose a color to highlight the note based on its importance. Sticky Note – Bold square note that sticks in place for highly visible reminders and warnings. @Mention Teammates Type @ to mention any allowed user. They’ll receive an email notification with your note. Autocomplete helps you find the right person fast – just keep typing to filter. Private notes Mark any note as private so only you can see it. Perfect for personal reminders and work-in-progress notes. Threaded Replies Pinned notes support full threaded replies. Keep conversations organized and contextual without cluttering the page. Drag & Relocate Notes can be dragged to a new element if the page layout changes. Grab the drag grip and drop it on the right spot – all replies move with it. Note Scoping On entity pages (posts, terms, users), choose whether your note applies to this specific item or all items of this type. For example, a note on the “Blue T-Shirt” edit page can be scoped just to that product – or to the edit page of all products. Configurable Permissions Control exactly who can add notes and who can edit or delete: Role-based access – Choose which roles can use the plugin (Administrator is always included). User-level access – Whitelist specific users regardless of role. Edit/Delete/Relocate policies – Author only, role hierarchy (strict or relaxed), or everybody.