Editorial Workflow Manager vs Post Revision Workflow

The Gutenberg editorial checklist for teams that want consistent publishing quality without a heavy workflow suite. Editorial Workflow Manager helps content teams, editors, agencies, and multi-author WordPress sites follow a consistent pre-publish process directly inside the WordPress block editor (Gutenberg). Create reusable editorial checklist templates, assign different checklists to different post types, and give authors a clear view of what is complete and what still needs attention before publishing. No complex workflow builder. No front-end output. No hard publish blocking. Just a focused editorial checklist workflow that helps your team publish with more consistency and fewer missed steps. Make your publishing process repeatable Turn your editorial standards into reusable checklists that appear directly where your team writes and edits content. Create reusable checklist templates. Mark checklist items as Required or Optional. Add helper text and optional reference links to individual items. Assign different checklist templates to different post types. Track checklist progress separately for every post or page. Duplicate existing templates to create new workflows faster. Required items determine whether a post is shown as Ready or Incomplete, while optional items can provide additional guidance without affecting readiness. Automate common content checks Templates can include five lightweight automatic requirements alongside manual checklist items: Featured image present. Excerpt present. Configurable minimum word count. Category or tag present. Image alternative-text coverage for featured and content images. Automatic requirements update live in the block-editor sidebar and count toward the same readiness status, post-list details, filters, recalculation tools, and dashboard totals. Existing templates remain unchanged until an editor enables the checks. Rules that a mapped post type cannot support are ignored rather than treated as failed. See what is ready to publish Editorial Workflow Manager gives authors and editors clear readiness feedback across the WordPress admin. Editorial Checklist sidebar inside the block editor. Ready / Incomplete status with required-item progress. Post Status panel summary while editing. Pre-publish warning when required items are still incomplete. Readiness column in WordPress post lists for mapped post types. Readiness filters for Ready, Incomplete, and Not calculated content. Missing required-item details directly in post lists. Bulk and all-post readiness recalculation for mapped post types. Editorial Readiness dashboard summary for managers. The pre-publish warning is intentionally non-blocking. Your team stays informed without the plugin taking control of the WordPress publishing process. Get started quickly New installations include a guided setup experience designed to get teams working quickly. Quickstart wizard for choosing post types and assigning checklist templates. One-time editor tour introducing the checklist sidebar and readiness system. Curated starter templates you can use as-is or customize: Blog SEO News Fact-Check Accessibility Review Client Approval You can edit, duplicate, and adapt these templates to match your own publishing standards. Built for real editorial workflows Use Editorial Workflow Manager for: Blogs and content teams — SEO review steps, featured images, categories, links, fact-checking, and publishing standards. News and editorial sites — source confirmation, fact-checking, legal review steps, and editor sign-off requirements. Agencies — client review steps, accessibility checks, brand requirements, and delivery standards. Multi-author sites — give every contributor the same clear publishing process. Custom post types — assign the appropriate checklist to each supported content type. Key features Gutenberg-native workflow — the checklist lives directly inside the WordPress block editor. Reusable checklist templates — create a repeatable process once and use it across content. Required and Optional items — distinguish publishing requirements from helpful guidance. Automatic requirements — check featured images, excerpts, word count, category/tag presence, and image alternative text without manual confirmation. Helper text and reference links — give authors context without leaving the checklist. Checklist template duplication — clone and customize existing workflows. Per-post checklist progress — each post or page maintains its own completion state. Readiness tracking — see Ready or Incomplete status throughout the editor and post list. Non-blocking pre-publish guidance — warn authors about missing required items without preventing publication. Post-type mapping — use different checklists for different types of content. Starter templates — begin with practical workflows for blogging, fact-checking, accessibility, and client review. Quickstart onboarding — configure the plugin and open the editor with less setup friction. Accessible workflows — keyboard-friendly controls, visible focus states, contextual labels, and live status announcements. Backward-compatible upgrades — existing checklist data and legacy templates remain supported. Lightweight by design Editorial Workflow Manager focuses on one job: helping WordPress teams follow a consistent editorial checklist before publishing. It does not add content to your site’s front end, and it does not try to replace WordPress with a complex project-management or enterprise workflow system. Use it when you want a clear, practical publishing process directly inside Gutenberg. Getting started Activate the plugin and complete the Quickstart wizard. Choose the post types where editorial checklists should appear. Confirm the starter template mappings, then open the editor. Follow the one-time sidebar tour in the block editor. Complete checklist items and watch the readiness/progress summary update. Adjust mappings later in Settings → Editorial Workflow or edit templates in Checklist Templates.

This plugin adds a minor bit of workflow to the WordPress interface. When anyone edits a post or a page that has already been published, a few extra options will be available in the “Publish” metabox. Any time the appropriate option is chosen, the changes will be saved as a revision to the page or post, and the previous revision (the version that was already published) will remain published. The person editing the page can choose from the following four options: Publish these modifications normally – This will avoid running any of the functions in this plugin and publish the changes the way they would normally be published. This is always the default. Save these changes as a revision, but don’t notify anyone – This will revert the page or post to the version that was already published, saving the modifications as a post revision. This will not send out any notification emails. Save these revisions as a draft and notify reviewer – This will revert the page or post to the version that was already published, saving the modifications as a post revision. This will also send out an email message to the email address entered in the options. Publish these modifications, but notify a reviewer that changes were made – This will publish the changes normally, but will still dispatch a notification message to the email address provided. If the third or fourth option is selected, a box will appear asking the user to provide an email address (or multiple addresses separated by commas) to which to send the notification message. If that box is left empty, the plugin will attempt to retrieve the value of the “dpn_reviewers” option from the individual site. If that option doesn’t exist, the “dpn_reviewers” option will be retrieved from the network (if installed in a multisite environment). You can edit those options in the Settings -> Writing and Network Admin -> Settings -> Network Settings (multisite) screens within the administrative area. If neither of those options exist, the email address of the site’s admin will be used. To Do Include multi-network activation options Implement the ability to add this functionality to custom post types Known Issues The interface to review and approve modifications (the default revision comparison built into WordPress) is not extremely user-friendly. Some training will most likely be necessary to teach reviewers how to identify and approve the appropriate revisions. If multiple reviewers are notified of modifications, there is no easy way to let them all know when one of them reviews and approves (or potentially rejects) the changes. There is no interface currently available to delete revisions, which means there is no way (other than taking no action at all) to actually reject any changes. When a post is revised multiple times before the revisions are approved, the changes begin to cascade.