PublishPress Capabilities vs PublishPress Permissions

PublishPress Capabilities is a user role editor for WordPress. You can edit user roles, create new ones, and control every capability and permission on your site — without writing code. You can manage all your WordPress user roles, from Administrators and Editors to Authors, Contributors, Subscribers and custom roles. Each user role gets exactly the capabilities your site needs, and every change is backed up automatically so you can roll it back. Beyond roles, PublishPress Capabilities cleans up what each role actually sees. You can decide what authors see when they’re writing posts, hide any feature on the block editor or Classic Editor screens, and remove items from the WordPress dashboard, toolbar and Profile screen. The Key Features of PublishPress Capabilities Roles: Edit, create, or duplicate any WordPress user role. Capabilities: Control all WordPress and plugin capabilities from one screen. Editor Features: Decide what users see when they’re writing posts in the block editor or the Classic Editor. Admin Features: Remove items from the WordPress admin, toolbar, and dashboard widgets. Admin Styles: Customize the admin area with your own branding, per user role. Admin Menus (Pro): Edit admin menu links and control who can access them. Profile Features: Hide features for users on the “Profile” screen. Redirects: Control where users are sent when they log in, log out, or register. Frontend Features: Modify your site’s frontend by hiding elements or adding CSS, targeted by role. Navigation Menus: Restrict access to navigation menus by user role or logged-in status. Automatic Backups: Every permissions change is backed up, so any mistake can be rolled back. User Testing: Safely test any user’s account without resetting their password. Admin Notices: Organize all the messages and advertisements in your admin area. 1. Roles PublishPress Capabilities gives you detailed control over all the permission levels on your WordPress site. You can edit user roles on your site, from Administrator and Editor to Contributor and Subscriber. With PublishPress Capabilities you can create or copy any existing WordPress user role. These roles can be customized in exactly the same way as the default WordPress roles. These new roles can be added to single sites or to an entire multisite network. Click here to see how to manage user roles. 2. Capabilities With the Capabilities plugin, you can choose who can Publish, Read, Edit and Delete content. You can choose permissions for posts, pages, custom content types, categories, tags, and more. Click here to see how to manage capabilities. Many WordPress users have sites with custom post types. This can be done using custom code, a theme, or with a plugin. No matter how your post type is created, PublishPress Capabilities lets you enforce and assign distinct capabilities for your post type. PublishPress Capabilities enables you to add extra permissions to the taxonomies on your site. This feature includes the default Categories and Tags, but also applies to other taxonomies. For example, in WooCommerce you can apply custom permissions to Product categories, Product tags, and Product shipping classes. You can enforce and assign “Manage”, “Edit” and “Assign” distinct capabilities for all your taxonomies. Click here to learn about taxonomy permissions. 3. Editor Features PublishPress Capabilities has an option called “Editor Features” allows you to clean up the post editing screen. You can decide what users see when they’re writing posts. You can hide anything on the Gutenberg or Classic Editor screens. You can hide boxes inside the sidebar such as Tags, Categories, or Excerpt. You can hide the “Publish” button. You can even hide the post title, body, or permalink. This is a great alternative to plugins such as Adminimize. Click here to learn about hiding editor features. WordPress has a feature called “metaboxes”. This is a strange name, but you have seen them often if you use WordPress. When a user edits a post, the edit screen has several default boxes: Status & visibility, Featured image, Categories, Tags, etc. These boxes are metaboxes. Plugins can add also add their own metaboxes. The Pro version of the PublishPress Capabilities plugin allows you to hide metaboxes for specific user roles. Click here to learn about hiding metaboxes. 4. Admin Features Admin Features allows you to hide items in the WordPress admin area and toolbar. You can decide what users see in your WordPress dashboard. You can use this option to hide all the links in the toolbar including “About WordPress”, “Visit Site” and more. You can also hide dashboard widgets such as “At a Glance”, “Quick Draft”, and “WordPress Events and News”. Click here to learn about removing toolbar items and dashboard widgets. 5. Admin Styles The Admin Styles feature allows you to customize the WordPress admin area with your own branding. You can change the color scheme and visual features for the admin screens. It’s also possible to have different settings for different user roles. Click here to learn about customizing the admin area with your own branding.. 6. Admin Menus (Pro version) With PublishPress Capabilities you can edit all your admin menu links. You can also restrict access to admin menu screens by user roles. This is useful because many plugin do not have any way to control who can access their admin screens. Click to see how to block Admin menu access. 7. Profile Features “Profile Features” allows you to hide features in the “Profile” screen. You can decide what users see in their accounts. This “Profile” area is used as a dumping ground for the settings of many different plugins. Click here to learn about the Profile Features option. 8. Redirects PublishPress Capabilities has a “Redirects” screen that allows you to control where users are sent before and after logging in to your site. There are four options available: * Login Redirect: Where users are sent when they log in. * Logout Redirect: Where users are sent when they log out. * Registration Redirect: Where users are sent when they register on your site. * First Login Redirect: Where users are sent when they log in to your site for the first time. Click to see how to redirect users. 9. Frontend Features The “Frontend Features” screen allows you to modify the features that show on the frontend of your website. You can choose to hide IDs or classes, add CSS styles, or add body classes. All of these changes can be targeted to specific user roles. Click here to learn about frontend changes. 10. Navigation Menu Restrictions PublishPress Capabilities enables you to restrict access to navigation menus by roles, logged in and logged out users. This is useful because a default WordPress site does not give you way to control the visibility of your links. Click to see how to block frontend menu access. 11. Automatic Backups. PublishPress Capabilities is Safe to Use PublishPress Capabilities is completely safe to use. Every time you change your site’s permissions, this plugin will take a backup that you can restore if anything goes wrong. You can use these backups to migrate your roles and permissions from one site to another. This security feature is also very helpful if you want to test out changes on your site, or if you’ve installed a new plugin that has changed your site’s permissions. Every time you change your permissions, the PublishPress Capabilities plugin will now automatically create a backup. If you make a mistake, go to the “Backup” menu link and you’ll be able to roll back to a previous version. Click here to see how to backup permissions. 12. User Testing / User Switching If you run a WordPress website which allows users to log in, you probably spend a lot of time answering account questions or solving website bugs for your users. Site administrators often have to browse their site and see exactly what the user sees. They need to test the user’s account without resetting their password. This is possible with PublishPress Capabilities. Click here to learn about user testing. 13. Admin Notices This feature helps organize messages and advertisements in your WordPress admin area. It helps remove clutter from your WordPress experience. This feature will organize all these admin notices into a new area in the top-right corner of your screen. This “Admin Notices” area will show all the notices in a clean, organized area. Nothing is changed about the notices so you can deal with them as normal. The only difference is that you won’t be pestered by these notices on your main admin dashboard. Click here to learn about Admin Notices. Support for Media Library Permissions PublishPress Capabilities enables you to decide who can upload, edit and delete files from your site’s Media Library. By default, only Administrators are able to delete files in your Media Library. Subscribers and Contributors are not even allowed to upload files. You can customize these permissions for the Media Library and also the Featured Image box. Click here to learn about Media Library permissions. Support for WooCommerce Permissions We mentioned earlier that PublishPress Capabilities has special support for WooCommerce taxonomies. This is true for the rest of WooCommerce also. With PublishPress Capabilities you can control permissions for WooCommerce products, orders and coupons. Click here to learn about WooCommerce permissions. Support for WordPress Multisite PublishPress Capabilities allows you to control permissions on a single site or across your whole network. Every time you update permissions in PublishPress Capabilities, you can choose to sync those changes across your multisite network. Click here to learn about multisite permissions. PublishPress Capabilities Pro Upgrade to Capabilities Pro This plugin is the free version of PublishPress Capabilities. With Capabilities Pro you can also edit admin menu links, hide metaboxes for specific roles, block admin pages by URL, and manage access to posts, pages, media and custom post types. Click here to control access to your WordPress site with Capabilities Pro! Join PublishPress and get the Pro plugins The Pro versions of the PublishPress plugins are well worth your investment. The Pro versions have extra features and faster support. Click here to join PublishPress. Join PublishPress and you’ll get access to these Pro plugins: PublishPress Authors Pro allows you to add multiple authors and guest authors to WordPress posts. PublishPress Blocks Pro has everything you need to build professional websites with the WordPress block editor. PublishPress Capabilities Pro is the plugin to manage your WordPress user roles, permissions, and capabilities. PublishPress Checklists Pro enables you to define tasks that must be completed before content is published. PublishPress Future Pro is the plugin for scheduling changes to your posts. PublishPress Permissions Pro is the plugin for restricted content and advanced WordPress permissions. PublishPress Planner Pro is the plugin for managing and scheduling WordPress content. PublishPress Revisions Pro allows you to update your published pages with teamwork and precision. PublishPress Series Pro enables you to group content together into a series. PublishPress Shortlinks Pro allows you to create custom URLs for your posts and external links. PublishPress Statuses Pro enables you to create additional publishing steps for your posts. Together, these plugins are a suite of powerful publishing tools for WordPress. If you need to create a professional workflow in WordPress, with moderation, revisions, permissions and more… then you should try PublishPress. Bug Reports Bug reports for PublishPress Capabilities are welcomed in our repository on GitHub. Please note that GitHub is not a support forum, and that issues that aren’t properly qualified as bugs will be closed.

PublishPress Permissions allows you to enable or deny access to posts, pages, categories, tags and more. You can apply these permissions for user roles, individual users, and even custom groups. With PublishPress Permissions, you can control who can view and edit your WordPress content. You can choose who can access images and files in your site’s Media Library. For example, you can deny all direct access to files for logged out users. The Pro version of PublishPress Permissions has many advanced features such as teaser previews of restricted content, custom WordPress statuses, and automatically creating personal posts for users. PublishPress Permissions Pro Upgrade to Permissions Pro This plugin is the free version of PublishPress Permissions. The Pro version of Permissions has all the features you need to control permissions for your WordPress users. With Permissions Pro you can manage access to posts, pages, media, taxonomies and custom post types. Click here to control access to your WordPress site with Permissions Pro! Key Features in PublishPress Permissions Viewing permissions: Every post, page, and taxonomy term has a box where you can choose who can read this content. Editing permissions: Every post, page, and taxonomy term has a box where you can choose who can edit this content. Media Library permissions: You decide who gets to edit and view image files and documents in your Media Library. Hide other users’ posts: You can prevent users from seeing posts by other users in the WordPress admin area. Create user groups: Build groups of users who can be given their own custom permissions. Two default groups include Logged in and Logged out users. Content visibility shortcodes: Show or hide sections of content based on login status, roles, capabilities, usernames, or Permission Groups. Show teasers for restricted content (Pro version): Have teaser text that is publicly available, followed by private content that is restricted to only your site’s users. Personal posts for each user (Pro version): You can automatically create individual posts for your users so they have their own private content to edit or read. Publishing statuses (Pro version): Go beyond “Draft”, “Pending Review” and “Published” with your own custom, and far more advanced, workflow. Visibility statuses (Pro version): Create visibility options for your content. One example is a “Premium” status that makes content visible only for paying members. Editorial Circles and Visibility Circles (Pro version): Restrict users to editing or viewing posts that were authored by other users in the same group. Integration with other plugins (Pro version): The Permissions plugin integrates with other popular plugins including bbPress, BuddyPress, WPML, and Relevanssi. Feature 1. Viewing Permissions for WordPress Content PublishPress Permissions enables you to customize viewing access for WordPress content. Open any post and you’ll see a box with the label, “Permissions: Read this Post”. This box allows you to choose “Enabled” or “Blocked” for any user role, individual user, or user group. You can also set permissions for all users who are guests, and those who are logged in. Click here to see how to control viewing permissions. Feature 2. Editing Permissions for WordPress Content PublishPress Permissions allows you to customize the editing permissions for all your content. Open a Post, Page, Category, Tag, or custom post type and you can decide who is allowed to edit that content. You can even prevent users from editing child pages of a specific parent page. Open any content item and you’ll see a box with a label like this: “Permissions: Edit this Post”. This box allows you to choose “Enabled” or “Blocked” for any user role, individual user, or user group. Click here to see how to control editing permissions. Feature 3. Access Permissions for the Media Library PublishPress Permissions gives you detailed control over access to media on your WordPress site. You decide who gets to edit and view files in your Media Library. For example, you can set up WordPress so that users only have access to files that they uploaded. Or you can add an exception so users can edit other people’s media files if they are attached to a post they can edit. The Pro version of Permissions allows you to deny any public access to files on your site. Nobody will be able to see your Media Library files unless they have access to a post that includes that file. Click here to see how to manage access to your media files. Feature 4. Hide Other Users’ Posts in the WordPress Admin By default, WordPress users in the admin area can see all the Posts on the site, regardless of whether they are the author. This is not a problem for many sites. After all, most posts on most sites are publicly available – there’s no need to hide them. However, in some situations, site owners don’t want authors to see the posts that other users are working on. PublishPress Permissions can hide posts in the WordPress admin area, unless you have access to edit that post. Click here to see how to hide other users’ posts. Feature 5. Create Your Own User Groups PublishPress Permissions allows you to create your own user groups. Imagine you want to give some users access to a single Post. Instead of creating a new user role and applying all the permissions, you can easily add those users to a group. This is a simple and more flexible alternative to user roles. You can also prevent users from reading or editing content if they are not in a specific group. By default, this plugin gives you sample groups that include all Logged in and Logged out users so you can easily set public and private content. Click here to see how to use custom user groups. Feature 6. Show or Hide Sections of Content The optional Content Visibility module provides the [pp_restrict] shortcode. You can show content only to logged-in users, selected roles or usernames, users with specific capabilities, or members of selected Permission Groups. For example, [pp_restrict logged="in"]Members-only content.[/pp_restrict] displays its content only to logged-in visitors. Multiple conditions use relation="all" by default, or you can set relation="any" when any condition should grant access. Activate Content Visibility under Permissions > Settings > Features. You can then view and copy all available examples under Permissions > Settings > Shortcodes. Feature 7. Show Teasers for Restricted Content (Pro Version) PublishPress Permissions Pro allows you to display a teaser for unreadable content. This is perfect for making small snippets of your content available to the public. You can have teaser text that is publicly available, followed by private content that is only visible for your site’s users. If you choose to display a login form, the redirect will go to the originally requested content. Click here to see how to display content teasers. Feature 8. Automatically Create Posts for Users (Pro Version) This Pro feature allows you to automatically create content for your users. For example, you can sync your staff members to Pages. This would allow your staff to each have their own page to edit and update. You can use this feature to automatically create posts, WooCommerce products, or any other post type that is defined on your site. Click here to see how to automatically create posts for users. Feature 9. Create Your Own Publishing Statuses (Pro Version) WordPress provides some status options including “Draft”, “Pending Review” and “Published”. Permissions Pro enables you to design a far more advanced workflow. Each status you create can have its own unique capability requirements. Click here to see how to build your own workflow statuses. Feature 10. Create Your Own Visibility Statuses (Pro Version) With PublishPress Permissions Pro, you can create visibility options for your content. One example is a “Premium” status that makes content visible only for paying members. Another example is a “Staff” status, for the people who run your site. Click here to see how to build your own visibility statuses. Feature 11. Editorial Circles and Visibility Circles (Pro Version) Visibility Circles are a feature in PublishPress Permissions Pro that restrict users to viewing posts that were authored by other users in the same group. PublishPress Permissions also has Editorial Circles. If you are in an Editorial Circle for Pages, you will only be able to edit pages authored by other circle members. The most common way to use this feature is to restrict users in the Editor role so that they can only edit posts written by other Editors. This is because Editors are the only default WordPress role that can edit content (except for Administrators). Click here to see how to build your own Editorial Circles and click here to see how to build your own Visibility Circles. Feature 12. Support for Other Plugins The Permissions plugin integrates with other popular plugins: BuddyPress content permissions: With the PublishPress Permissions Pro plugin, you can give users access to create WordPress content, based on their BuddyPress group membership. Relevanssi search permissions: Relevanssi is an excellent plugin that replaces the standard WordPress search with a better search engine. PublishPress Permissions Pro has integration with Relevanssi. If you use PublishPress Permissions Pro, your Relevanssi search results will have the correct visibility. WPML language permissions: PublishPress Permissions Pro does have support for the WPML plugin. By default, PublishPress Permissions Pro will automatically mirror your post / category permissions to the translated content. bbPress language permissions: bbPress is the most popular forum software for WordPress. With PublishPress Permissions Pro, you can manage access and to important bbPress features. Join PublishPress and get the Pro plugins The Pro versions of the PublishPress plugins are well worth your investment. The Pro versions have extra features and faster support. Click here to join PublishPress. Join PublishPress and you’ll get access to these Pro plugins: PublishPress Authors Pro allows you to add multiple authors and guest authors to WordPress posts. PublishPress Blocks Pro has everything you need to build professional websites with the WordPress block editor. PublishPress Capabilities Pro is the plugin to manage your WordPress user roles, permissions, and capabilities. PublishPress Checklists Pro enables you to define tasks that must be completed before content is published. PublishPress Future Pro is the plugin for scheduling changes to your posts. PublishPress Permissions Pro is the plugin for advanced WordPress permissions. PublishPress Planner Pro is the plugin for managing and scheduling WordPress content. PublishPress Revisions Pro allows you to update your published pages with teamwork and precision. PublishPress Series Pro enables you to group content together into a series. PublishPress Shortlinks Pro allows you to create custom URLs for your posts and external links. PublishPress Statuses Pro enables you to create additional publishing steps for your posts. Together, these plugins are a suite of powerful publishing tools for WordPress. If you need to create a professional workflow in WordPress, with moderation, revisions, permissions and more, then you should try PublishPress. Bug Reports Bug reports for PublishPress Permissions are welcomed in our repository on GitHub. Please note that GitHub is not a support forum, and that issues that aren’t properly qualified as bugs will be closed. Follow the PublishPress team Follow PublishPress on Facebook, Twitter and YouTube