Booking System Trafft vs Radius Booking – Appointment Booking Calendar & Scheduling for Services & Events

Trafft booking system is a free booking and appointment scheduling software that flawlessly organizes services, employees, and locations. It helps your clients easily navigate the booking process and find the most convenient time slot in their availability calendar for appointments. Trafft, with its impressive scheduling features, enhances customer satisfaction and saves you time by seamlessly transitioning the entire process online. It also offers automatic notifications, appointment reminders, online payments, refunds, and more to provide you with an all-in-one booking system. This booking plugin is designed as an integration for Trafft SaaS, aiming to assist WordPress users in seamlessly incorporating the Trafft SaaS booking form and availability calendar onto their WordPress pages. HOW TRAFFT’S BOOKING SYSTEM WORKS WITH WORDPRESS Through seamless integration with WordPress, Trafft grants you the capability to effortlessly incorporate the booking form into any WordPress site with minimal effort. To facilitate this, you need an existing Trafft account, and you can easily link it with Trafft’s dedicated WordPress booking plugin. With this setup in place, you’ll be able to convert more website visitors into loyal customers. Being an integration for Trafft SaaS, this booking plugin involves specific calls to external servers that store your account data: CSS files for loading visual styles, JS files for all frontend logic. Data and layout are retrieved from your Trafft account. All resources are loaded from Trafft and its subdomains. For instance, if your Trafft account URL is myaccount.trafft.com, the loading occurs from this link. In case you wish to find out more you can refer to our terms of service and the privacy policy. LINKING THE ACCOUNT AND ADDING THE BOOKING FORM To establish the connection and integrate the booking form on your website, please follow these steps: Within the WordPress dashboard, locate the Trafft icon in the left sidebar and click on it. Enter the name added in the “Your Booking domain” option during the sign-up process on Trafft SaaS. Typically, this is your business name, and we automatically fill the “Your Booking domain” field during sign-up based on the business name you entered. If you don’t recall it or have changed the name in this field, simply go to the admin dashboard area of Trafft SaaS and copy and paste the relevant part of the URL. Click “Save” to link the Trafft Saas account with the Trafft booking plugin and load data. Within the WordPress dashboard, navigate to “Pages” and select the specific page where you wish to incorporate the booking form. If you’re utilizing a supported page builder, search for “Trafft” in the Search bar, then either click on the Trafft icon or simply drag and drop it to the desired section You will notice a new option in the sidebar: “Preselect Booking Parameters.” This feature assists you in choosing a particular employee, service, category, and/or location, allowing you to display specific availability on your page. Once you’ve done, save your changes and the booking form will seamlessly appear within the chosen area of your website. HOW TO CREATE THE ACCOUNT If you haven’t signed up for Trafft’s free appointment scheduling software yet, simply follow this link to initiate the account creation process. Right after you create and access the account, you can connect it with the Trafft WordPress booking system. Pro tip: don’t forget to create services and employees, and set up the schedule and booking calendar before adding the booking form to your website. WHO CAN BENEFIT MOST FROM TRAFFT BOOKING? A wide range of businesses benefit from the Trafft booking system, especially service providers. Let’s see how each industry utilizes Trafft’s appointment scheduling features: Beauty Salons Beauty salons create availability calendars and booking forms for their websites in no time, which allows their customers to schedule appointments without lengthy phone calls. They can also use special tags for employees and services such as “Most Popular” to encourage customers to book immediately. In Trafft’s dashboard, they can see the most occupied employee or service and tailor their marketing strategy according to that data. Explore Trafft’s beauty salon booking system in action. Barbershops Barbershops basically operate on auto-pilot while Trafft’s booking system takes care of notifications, payments, refunds, and availability calendar, automatically adds appointments to customer’s calendars, and even has booking form templates barbershops customize. What’s even better is that they can allocate special buffer time before or after appointments to have time to clean up after the customer, prepare for the next, or simply unwind. Explore Trafft’s barbershop booking system in action. Coaching & Consulting Trafft’s flexible calendar management ensures that your availability is accurately reflected, avoiding the risk of double bookings or scheduling conflicts. Whether you hold in-person consultations or virtual sessions, Trafft’s got your back with multi-location support, Google Meet, Zoom, and MS Teams integrations. Explore Trafft’s consulting booking system. Education & Teaching Trafft’s booking system empowers teachers to teach without worrying about class scheduling because it offers support for group bookings, recurring appointments, and multi-location coordination. Fitness & Sports Trafft’s booking system helps maintain an organized calendar and schedules for all fitness professionals, from personal trainers to gym owners and fitness centers. Healthcare Healthcare institutions can manage employees, services, availability calendars, patient info, and working hours with an all-in-one booking system specifically designed for their needs. With appointment and customer notes features, employees will always provide high-end care to patients and always be in the loop before the appointment. Explore Trafft’s health clinic booking system. Government & Administration Reduce waiting time in queues and enhance staff productivity in government offices. How? By using appointment scheduling features that automate daily operations and provide online scheduling 24/7. Appointments can be as short as 5 minutes, meaning the administration can schedule everything with Trafft – even receiving documentation which significantly boosts efficiency. Home Services Plumbers, handymen, and other home service providers use Trafft because it completely eliminates back-and-forth communication when clients schedule appointments. Home service providers can add an “Address” custom field that customers fill in, and Trafft automatically finds Google Maps location. The result? They always know where to go! Cleaning Services Professional cleaning companies love Trafft because it helps them focus on their work instead of administrative tasks. Invoicing? Trafft’s booking system takes care of that. Scheduling? Trafft’s already done it. Collecting upfront payments to protect your cleaning business? Trafft’s got your back! Automotive services Even automotive service providers, such as car detailers and mechanics love Trafft because it keeps their calendar full with appointments while they provide top-notch services to clients. Personal services Trafft is the perfect appointment scheduling plugin for professional service providers because it automates everything you dread doing, including tax management, invoicing, finding free time slots, and sending reminders. Useful links 🔗 Official Page || Documentation || Features || Youtube || Instagram || X || Facebook SIGN UP FOR FREE Sign up for a free Trafft booking account by following this link. The free version includes unlimited appointment booking, 200 email reminders per month, SMS notifications, Google, Outlook or Apple calendar sync, Group Booking, Extras, Special Days, Coupons, and the Android app and IOS app. You can upgrade to Trafft Premium at any time and you will get access to the advanced features such as online payments, deposits and refunds, recurring appointments, taxes and invoices, marketing tools, advanced customisation options, and more. Upon registration, you will gain access to a 14-day free trial during which all features will be fully accessible. Once the 14-day trial period concludes, you can opt to either continue using the Free plan or select one of our premium plans. To get more information about included features and to compare our plans follow this link. The Free Plan includes: Unlimited services, Unlimited appointments, Unlimited customers Customizable appearance, Up to 5 users with the possibility to add more, 5 custom features, including: Synchronisation with Calendars including Google Calendar + Google Meet, iCal, and Outlook Calendar + Microsoft Teams, Extras, Group Bookings, Coupons, Special days, and many more! 200 emails per month, SMS Notifications, Dashboard Reporting, Android App and iOS app. Trafft Premium Plans also include: Multiple templates for the outstanding scheduling experience, Multiple Payment Gateways Recurring Appointments Multiple Locations Custom Notifications Integrations with tools for online meetings, including Google Meet and MS Teams that are also available in free plan + Zoom integration Integrations with various marketing tools Custom Fields Invoices Tax management Deposit Payments Refunds Custom Roles and Permissions WhatsApp Notifications Time Zones White Labeling and more. TOP FREE APPOINTMENT SCHEDULING FEATURES Experience the freedom of efficient appointment management with Trafft’s top-notch free features, designed to elevate your scheduling experience: Unlimited appointments Bid farewell to appointment constraints with Trafft’s unlimited appointments feature. Whether you’re a solo practitioner or managing a team, schedule as many appointments as you need without restrictions. This flexibility ensures you can cater to your growing business needs effortlessly. Two-way calendar synchronization This feature ensures that your Trafft calendar integrates seamlessly with your existing calendars, whether it’s Google Calendar, Outlook, or Apple Calendar. Two-way syncing guarantees that updates made in Trafft reflect in your external calendars and vice versa, eliminating the risk of double bookings or scheduling conflicts. Automated reminders Clients receive timely reminders about upcoming appointments, reducing no-shows and enhancing overall customer satisfaction. Stay connected effortlessly and ensure that both you, your employees, and your clients are well-prepared for every appointment. Insightful dashboard Gain valuable insights into your scheduling performance with Trafft’s insightful dashboard. Track appointments, monitor occupancy, and assess your business’s performance effortlessly. The dashboard provides a comprehensive overview, empowering you with the information needed to make informed decisions and optimize your scheduling process. Android and iOS Apps Stay connected and in control, even on the go, with Trafft’s dedicated Android and iOS apps. Access your scheduling platform from your mobile device, manage appointments, and stay informed about your business anytime, anywhere. The mobile apps ensure that you are always at the forefront of your scheduling operations, providing unparalleled convenience. Grow and scale your business with unlimited appointments in Trafft’s free plan. TOP PREMIUM BOOKING SYSTEM FEATURES Unlock a superior booking experience with Trafft’s booking system’s top premium features, providing unmatched flexibility and control: Payments Trafft’s booking system handles transactions by offering your clients versatile payment options including full upfront payments or partial upfront payments, providing a convenient and secure payment experience. This feature ensures a smooth and reliable financial transaction process integrated directly into the booking system. Trafft’s booking system integrates with your favorite payment getaways including Stripe, Square, PayPal, Mollie, and Authorize.net. Recurring appointments Whether scheduling weekly fitness classes, monthly consultations, or any regularly occurring service, Trafft simplifies the process. Save time, enjoy financial stability, and enhance customer satisfaction by automating the booking of recurring appointments, creating an efficient experience for both service providers and clients. Resources You can use this feature to create resources like equipment, rooms, or other limited items and assign them to services, employees, or specific locations. Manage multiple locations with one booking system Experience unparalleled convenience with Trafft’s capability to manage multiple locations seamlessly within one booking system. Ideal for businesses with diverse operations or various branches, this feature allows you to centralize and synchronize your scheduling efforts. Enjoy the efficiency of overseeing bookings across different locations from a unified platform, ensuring a cohesive and organized approach to your services. Custom fields You want to get to know your customers better? Trafft’s booking system’s got you covered! You can ask your customers whatever you want by adding custom fields directly to your booking form. Collect additional information, grab some insightful marketing data and have full control of your booking form. You can control which fields are mandatory and the format of questions and answers. Once you get to know what Trafft’s booking system offers, feel free to choose the plan that best fits your needs and elevates your appointment scheduling experience. WHY USERS LOVE TRAFFT’S APPOINTMENT SCHEDULING SOFTWARE? A Vital Part of My Business I love a tool that is easy to use and set up, looks great and is solid in every aspect. The support team are excellent and super helpful. Most of all, I contacted a few clients to get feedback on what they thought of this booking setup (as they are the ones who really need to like it). and they are impressed and my bookings have increased from it. That’s a win for me. – peterhons GETTING STARTED WITH TRAFFT’S APPOINTMENT SCHEDULING With Trafft, you can set up a basic booking system in less than 10 minutes. Here is a step-by-step guide on how to get started with Trafft and schedule those appointments with ease: Sign up for Trafft (it’s free) Configure general settings such as default time slot step, minimum time required before canceling, date format, time zone, etc. Create services including service categories, descriptions, duration, and price. Add employees and don’t forget to assign them services! Only when you do will it all appear as it should on your booking form. You’re all set, now it’s time to enable it on your WordPress website. LINKING THE ACCOUNT AND ADDING THE BOOKING FORM To establish the connection and integrate the booking form, please follow these steps: Within the WordPress dashboard, locate the Trafft icon in the left sidebar and click on it. Enter the name added in the “Your Booking domain” option during the Sign Up process on Trafft SaaS. Typically, this is your business name, and we automatically filled the “Your Booking domain” field during sign-up based on the business name you entered. If you don’t recall it or have changed the name in this field, simply go to the admin dashboard area of Trafft SaaS and copy and paste the relevant part of the URL Click “Save” so we can link Trafft Saas account with the Trafft booking plugin and load data. Within the WordPress dashboard, navigate to “Pages” and select the specific page where you wish to incorporate the booking form. If you’re utilizing a supported page builder, search for “Trafft” in the Search bar, then either click on the Trafft icon or simply drag and drop it to the desired section You will notice a new option in the sidebar: “Preselect Booking Parameters.” This feature assists you in choosing a particular employee, service, category, and/or location, allowing you to display specific availability on your page. Once you’ve done, save your changes and the booking form will seamlessly appear within the chosen area of your website.

Radius Booking is an appointment booking calendar and scheduling plugin for WordPress. It lets customers book service appointments, register for events and schedule meetings from your website, while you manage staff, availability, customers and payments from one admin panel. The free version includes the full appointment booking system: unlimited services and staff, a real-time booking calendar, email notifications, a customer portal, PayPal payments, Google Calendar sync and Google Meet links. Radius Booking Pro adds Stripe, WooCommerce checkout, deposits, coupons, dynamic pricing, recurring appointments, multi-location support, staff payouts, WhatsApp reminders, advanced analytics and a conversational AI booking assistant. 👉 Plugin Demo | Documentation | Get Pro 👈 Video Tutorial Appointment Booking Calendar for Any Service Business Radius Booking replaces phone calls and back-and-forth emails with an online booking calendar that shows your real availability. Customers pick a service, choose a staff member, select an open time slot and confirm, with or without paying online. Every booking appears in your admin calendar, syncs to Google Calendar and triggers email notifications to the customer, the assigned staff member and the site admin. It is built for salons and spas, clinics and healthcare practices, consultants, tutors, coaches, cleaning and home service companies, fitness studios and anyone who takes appointments. Three Booking Types in One Plugin Most appointment plugins handle one kind of booking. Radius Booking includes three modules that can be turned on or off independently: Service appointments – service-first or staff-first booking flows, real-time availability, buffer times, capacity limits and guest checkout. Meeting scheduling – define meeting types with fixed durations (15, 30, 60 minutes), set availability windows per staff member, control notice periods and daily limits, require approval if needed, and auto-generate Google Meet links. Works like a personal scheduling link for consultations, discovery calls and demos. Event registration – create events with multiple sessions and ticket types, set capacity, sale windows and registration deadlines, enable a waitlist, and manage registrations and check-ins. 🌟 Who Uses Radius Booking Salons, spas and barbershops – Clients choose their preferred stylist or therapist, book an open slot and pay online. Buffer times give staff room between appointments. Clinics and healthcare providers – Doctors, dentists, chiropractors and therapists use automated confirmations and reminders, keep patient booking history in the customer database, and collect intake details with custom fields (Pro). Home and cleaning services – Plumbers, electricians, HVAC technicians and cleaning companies let homeowners request service visits from the website and capture job details up front. Tutors and educators – Music teachers, language instructors and academic coaches manage student sessions, with recurring bookings (Pro) for weekly lessons. Fitness and wellness – Personal trainers, yoga and pilates studios handle one-on-one sessions and class bookings across multiple staff calendars. Consultants and professional services – Lawyers, accountants, financial advisors and agencies use meeting booking with Google Meet or Zoom (Pro) for virtual consultations. Event organizers – Workshop hosts, trainers and community groups sell tickets, track capacity and manage attendance from the same plugin. ✅ Classified Listing Integration Radius Booking integrates with our Classified Listing directory plugin. Listings sync as bookable services, listing owners become staff members, booking forms pre-fill with listing details, and a Book Now button appears on listing pages, turning a business directory into a service marketplace with built-in booking. Free Features Appointment Booking System Customers browse services, select a staff member, pick a date and time from the live booking calendar and confirm. Choose a service-first or staff-first flow. A multi-step form with a progress indicator and running summary keeps the process clear on desktop and mobile. Guest checkout is supported, with optional account creation. Booking Calendar and Availability Set business hours, multiple working periods per day, named breaks, special days with custom hours, and days off or vacation ranges with optional annual recurrence. Special days override weekday schedules, which override global defaults. Time periods can be scoped to specific services and locations. Meeting Scheduling Create meeting types with their own duration, price and color. Each staff member sets weekly availability windows, with buffer time before and after slots and date overrides for specific days. Set minimum notice, maximum advance booking days and maximum bookings per day. Meetings can be online, in person or hybrid, and can require admin approval. Customers reschedule through a unique link without logging in. Event Registration and Ticketing Create events with multiple sessions, each with its own date, time, speaker, capacity and location. Offer multiple ticket types (paid, free or early-bird) with sale windows and minimum or maximum tickets per order. Capacity is enforced in real time, with an optional waitlist, registration deadline and featured flag. Manage registrations, check-ins and event status from draft to completed. Admin Calendar View See all appointments, events and meetings in month and day views. Filter by service, staff member or customer to find openings and busy periods. Appointment Management View, filter and search bookings by date, staff, service or status (pending, confirmed, completed, cancelled). Assign or reassign staff and keep a full booking history. Service Management * Unlimited services with descriptions, images, duration and pricing * Service categories * Buffer time before and after each appointment, set separately * Minimum and maximum customers per slot * Extra guests with per-service limits and flat or per-person pricing * Per-customer booking limits (for example, three bookings per month) * Visible, hidden or disabled service states * Automatic staff assignment by price or workload Staff Management * Unlimited staff members with profiles, photos and contact details * Assign services to each staff member with optional custom pricing and capacity * Individual working hours, breaks, special days and days off * Staff dashboard to view appointments, customer details and edit assigned services * Dedicated staff role with granular permissions Customer Management and Portal A central customer database with contact details, booking history, internal notes, search and filtering. Optionally create WordPress user accounts when customers book. Customers get their own portal to view upcoming and past bookings with payment details and manage their profile and password. Email Notifications Customizable email templates for every booking event, sent to customers, staff and admins. Merge tags insert customer name, service, date, time, price, booking ID, staff details, phone numbers, confirmation or cancellation links and custom fields. Set the sender name, address and reply-to. One appointment reminder can be scheduled before each booking. Payments and Pricing Accept PayPal payments at booking time, or offer pay-later and offline options such as cash or bank transfer. Set fixed, variable or per-staff pricing. A transaction ledger records every payment and refund with status tracking. Google Calendar, Google Meet and Google Maps Two-way Google Calendar sync creates, updates and deletes calendar events and blocks busy times. Google Meet links are generated automatically for meeting bookings. Google Maps geolocation detects customer location for location-aware booking. AI Chat Widget A floating chat widget with a configurable bot name, colors, position, icon and welcome message, shown on all pages or selected ones. Live conversational booking requires Pro. Dashboard An overview of today’s appointments, revenue, recent activity and upcoming bookings with appointment and revenue charts. Elementor, Gutenberg and Shortcodes Elementor widgets and Gutenberg blocks for the booking form, service list, staff list, meeting list, event list and event registration, with layout, filtering and styling options. Shortcodes are available for every component: [radius_booking_form] – appointment booking form [rtrb_service_list] – service catalog [rtrb_employee_list] – staff directory [rtrb_my_booking] – customer portal [rtrb_meeting_list] and [rtrb_meeting_booking] – meeting types and booking form [rtrb_event_list] and [rtrb_event_registration] – events and registration form Appearance Settings Customize colors, typography, layout, field labels and placeholder text. The front end is fully responsive and styled with CSS variables for easy theming. Import and Export Export and import services, categories, staff, locations, customers, appointments and settings in batches, with relationships preserved. Translation Ready and Multisite Ships with translation files for 33 languages, supports right-to-left scripts and works with Loco Translate. Supports WordPress Multisite with per-site configuration and network activation. 💎 Pro Features Radius Booking Pro extends the free plugin with: AI Booking Assistant The chat widget becomes a working booking assistant. Connect your own OpenAI or Google Gemini API key and choose the model. Through natural conversation the assistant can list services and staff, check availability, create bookings, retrieve booking details, and reschedule or cancel appointments. It handles multi-step conversations, shows structured cards alongside text and answers questions from a custom knowledge base of Q&A entries organized by category. You pay your AI provider directly; the plugin adds no per-booking fees. How to configure the AI Booking Assistant Payment Gateways *Stripe Payment Gateway: Accept credit card payments securely with Stripe. Provide a seamless checkout experience supporting all major credit cards, PCI-compliant processing, automatic payment confirmations, and refund management. WooCommerce checkout: route bookings through the WooCommerce cart, sync appointment status with order status, cancel on refund, hold unpaid slots for a set time and use any WooCommerce payment gateway *Deposit Payments: Secure bookings with upfront partial payments. Set deposit amounts as a percentage or fixed amount, reduce no-shows through financial commitment, improve cash flow predictability, and collect remaining balances at service time. Pricing and Promotions * Dynamic pricing rules by time of day, day of week, date range, season or slot availability, with percentage or fixed adjustments and first-match-wins ordering * Per-location pricing for the same service * Coupons and discount codes with percentage or fixed discounts, usage limits, minimum order amounts, maximum discount caps, expiry dates, per-service scoping and auto-apply * Tax rates (inclusive or exclusive) with custom labels, reflected in invoices PDF Invoices Generate invoices with line items for services, staff, dates, prices, dynamic pricing adjustments, coupon discounts, taxes and totals. Email invoices to customers and set your own numbering scheme. Team Management * Staff edit their own working hours, days off and special days * Staff create and delete their own services * Sub-staff hierarchy: staff create and manage sub-staff and control their permissions * Multi-staff bookings for services that need more than one person, with simultaneous availability checks * No-staff booking flow with staff assigned later Scheduling * Recurring appointments (daily, weekly, monthly, yearly or custom intervals), with the option to charge the whole series upfront, charge only the first appointment or make follow-ups free, plus per-instance date overrides * Multi-location management with addresses, contact details and staff assignment * Per-service booking rules that override global defaults for minimum notice, cancellation windows, reschedule notice and advance booking period * Self-service cancellation with reason capture and self-service rescheduling with availability re-validation, within policies you define Notifications * Multiple appointment reminders at different intervals (for example, 24 hours and 1 hour before) * WhatsApp notifications via Twilio or the Meta WhatsApp Cloud API for appointment, meeting and event confirmations, reminders, rescheduling and cancellations, with a connection test and delivery log Custom Fields and Roles * Custom fields scoped to individual services, meetings or events, with conditional logic * Custom admin roles with a capabilities matrix editor Advanced Analytics KPI summary of total revenue, appointments, new customers, average revenue per appointment and cancellation rate, each compared with the previous period. Revenue trends and sources, appointment volume and status breakdown, staff earnings and bookings, service profitability, and customer repeat rates and lifetime value. Filter by any date range and export to CSV. Integrations * Zoom meetings created automatically for service and meeting bookings, with links in confirmation emails and configurable password and waiting room settings * Apple Calendar and Outlook via ICS download, a direct add-to-Outlook link and a live calendar feed with embedded reminders Data and Updates * Import and export coupons, custom fields, dynamic pricing rules and payouts * License activation with automatic updates Support and Documentation Documentation Video Tutorials Support Ticket Facebook Community 🔥 More WordPress Plugins by RadiusTheme If you find Radius Booking helpful, check out our other WordPress plugins: Classified Listing – Best Classified ads and Directory WordPress Plugin Variation Swatches – WooCommerce Variation Swatches plugin converts variation select fields into radio, images, colors, and labels. Variation Gallery – WooCommerce Variation Gallery plugin allows adding additional images for each product variation. 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