ARIWEB Event Invitations & RSVP vs Registrations for the Events Calendar – Event Registration Plugin

ARIWEB Event Invitations & RSVP helps WordPress site owners, designers, agencies and event planners create private invitation experiences with online attendance confirmations. The idea is simple: design the invitation your way, upload the PDF to WordPress and let the plugin handle the confirmation process. The plugin can serve the PDF invitation with a clickable RSVP link, so guests can open the confirmation page directly from the invitation. This makes it useful for weddings, bridal showers, birthdays, family events, private celebrations, religious events, corporate events and any occasion where the organizer wants a beautiful invitation plus an organized RSVP workflow. The plugin does not limit the invitation design. You can create the visual PDF in Canva, Illustrator, Photoshop, Figma or any design tool, upload it to the system and manage the sharing and confirmations from WordPress. Why organizers like it Guests receive a clean invitation experience instead of a complicated form link. The organizer keeps full control inside WordPress. PDF invitations can include a clickable RSVP link. The event can have individual or general invitations. Each invitation can have its own guest limit. Responses are stored and reviewed from the WordPress admin area. The plugin supports Spanish and English for both the public form and the admin screens. A multilingual plugin is not required, but the plugin can work with common multilingual setups. PDF invitation workflow Upload your designed PDF invitation and use it as the event invitation file. The plugin can share the PDF link and include a clickable link that takes guests to the RSVP page. You can also assign a different PDF to a specific invitation when one guest, family or group needs a personalized file. The design is created by the organizer or designer. The plugin focuses on sharing, RSVP access, guest limits and response management. Main features Create and manage one or more private events. Add an RSVP form to any WordPress page with a shortcode. Create individual invitations for a person, couple, family or group. Create general invitations that can be shared with multiple guests. Set a maximum number of attendees for each invitation. Assign expected guest names to an invitation. Show or hide assigned guests on the public RSVP form. Allow unnamed companion slots when the organizer does not know every guest name yet. Generate short invitation links for easier sharing. Generate secure invitation links with an additional access token. Share confirmation pages, PDF invitations and WhatsApp links from the admin panel. Upload a base PDF for the event, or leave it empty and share only the RSVP page. Invitations that use the event base PDF automatically use the newest PDF when the event PDF is replaced. Upload a specific PDF for a single invitation when needed. Enable or disable the optional phone and message fields per event. Download PDFs with clear filenames using the event name and invitation code. Generate a separate general PDF that links to the general RSVP form without an invite code. Add a clickable RSVP link inside generated PDF invitations. Track responses such as attending, not attending and not answered. Filter responses by event, status, invitation type, search terms and dates. Export response data from the admin panel. Use optional Google reCAPTCHA v3 and a honeypot field to reduce spam. Create limited event users so a client or couple can review only their assigned event. Keep existing events, invitations and responses during normal plugin updates. Choose the global public form language: automatic, Spanish or English. Choose the language per invitation when one invite needs Spanish and another needs English. Choose the plugin admin language: automatic, Spanish or English. Preview the selected PDF inside the Invitations tab before sharing it. Detect the active locale from WordPress and common multilingual plugins such as WPML, Polylang and TranslatePress. Language support The plugin includes built-in Spanish and English support for the public RSVP form and the WordPress admin screens. The administrator can choose the default language for the public form from the plugin settings: Automatic language detection. Spanish. English. Each invitation can also have its own form language. This is useful when one guest or group should receive the RSVP form in Spanish and another one should receive it in English. The administrator can also choose the language for the plugin admin screens: Automatic language detection. Spanish. English. A multilingual plugin is not required. If the site already uses WPML, Polylang or TranslatePress, the plugin can follow the active language when the setting is set to automatic. Recommended workflow Create an event in the Events tab. Add the event name, date, location and public page URL. Upload the base PDF invitation if you want to share a PDF. Copy the event shortcode and paste it into the WordPress page that will display the RSVP form. Create individual or general invitations in the Invitations tab. Set the maximum number of attendees and choose the form language for each invitation if needed. Preview the selected PDF before saving or sharing. Share the confirmation page link, PDF link or WhatsApp option. Review responses in the Responses or Summary screens. Invitation types Individual invitation Use this when the invitation belongs to one specific person, couple, family or group. It can have a guest limit, assigned guest names, an optional contact email or phone number and a secure access link. General invitation Use this when the same invitation link may be shared with multiple people. This is useful when you do not need a separate invitation record for each person. Shortcode The main shortcode is: [ariwevin_event_rsvp] The recommended format is to specify the event slug, especially if you want to place the same form on multiple pages or translated pages: [ariwevin_event_rsvp event="my-event-slug"] Example: [ariwevin_event_rsvp event="paola-jahziel-wedding"] You can also use the alias [ariweb_event_rsvp event="my-event-slug"] if you prefer the public Ariweb naming. You can also add an optional title: [ariwevin_event_rsvp event="paola-jahziel-wedding" title="Confirm your attendance"] Resumen en español ARIWEB Event Invitations & RSVP permite crear invitaciones privadas, compartir invitaciones en PDF y recibir confirmaciones de asistencia desde WordPress. El organizador puede diseñar su invitación en PDF con la herramienta que prefiera, subirla al sistema y compartirla con sus invitados. El plugin puede integrar un enlace clickeable dentro del PDF para que cada invitado abra la página de confirmación. El plugin es útil para bodas, despedidas, cumpleaños, eventos familiares, celebraciones privadas y eventos donde se necesita controlar la asistencia de forma clara y elegante. Beneficios principales Permite compartir invitaciones digitales en PDF. El diseño del PDF lo crea el organizador o diseñador. El plugin gestiona los enlaces, límites de invitados y confirmaciones. Se pueden crear invitaciones individuales o generales. Se pueden asignar nombres de invitados esperados. Se pueden revisar respuestas desde WordPress. Incluye soporte para español e inglés. No requiere instalar un plugin de traducciones para usar ambos idiomas. Idiomas Desde Ajustes, el administrador puede elegir el idioma predeterminado del formulario público: Automático. Español. Inglés. También puede elegir el idioma del área administrativa del plugin: Automático. Español. Inglés. Si el sitio usa WPML, Polylang o TranslatePress, el modo automático puede seguir el idioma activo del sitio. Flujo recomendado Crear el evento. Subir el PDF base de invitación si se desea compartir PDF. Copiar el shortcode del evento y colocarlo en una página. Crear invitaciones individuales o generales. Compartir el enlace de página, enlace de PDF o WhatsApp. Revisar las respuestas en WordPress. Technical Details This section is intended for site administrators and developers. Text domain: ariweb-event-invitations-rsvp. Main shortcode: [ariwevin_event_rsvp]. Shortcode alias: [ariweb_event_rsvp]. Included languages: Spanish and English. Language modes: automatic, Spanish and English for the public form and plugin admin screens. Optional multilingual compatibility helpers: WPML, Polylang and TranslatePress. Optional anti-spam integration: Google reCAPTCHA v3. RSVP data is stored in custom WordPress database tables owned by the site. The plugin is not a ticketing, payment or ecommerce system. The amount of PDF files or invitations you can manage depends on your hosting storage, upload limits and database capacity. External Services This plugin can optionally use Google reCAPTCHA v3 for spam protection. reCAPTCHA is disabled unless the site administrator adds a reCAPTCHA site key and secret key in the plugin settings. When reCAPTCHA v3 is enabled, the public RSVP form loads the Google reCAPTCHA JavaScript API from https://www.google.com/recaptcha/api.js. This is required to generate an anti-spam token in the visitor’s browser. When a visitor submits the RSVP form, the plugin sends a verification request to https://www.google.com/recaptcha/api/siteverify. The request includes the reCAPTCHA secret key configured by the administrator, the token generated by Google reCAPTCHA, and the visitor IP address. The plugin does not send the RSVP name, phone number, guest count, invitation notes or attendee details to Google reCAPTCHA. Google reCAPTCHA is provided by Google LLC. Google Privacy Policy: https://policies.google.com/privacy Google Terms of Service: https://policies.google.com/terms Google reCAPTCHA information: https://www.google.com/recaptcha/about/ Privacy This plugin can store personal information related to RSVP management, such as guest name, phone number, attendance status, number of attendees, attendee details, invitation code, IP address and browser user agent. This data is stored on the site owner’s WordPress database and is used to manage the event and its attendance confirmations. The plugin does not send RSVP names, phone numbers, guest counts or attendee details to Ariweb or to any Ariweb server. If Google reCAPTCHA v3 is enabled by the site administrator, the plugin connects to Google as described in the External Services section. The plugin integrates with the WordPress privacy tools by adding suggested privacy policy content and supporting personal data export and erasure where applicable.

Whether you’re holding a meetup, class, workshop, tournament, or any other kind of event, you need a reliable way to handle event registration. Our plugin makes collecting and managing event registrations easy and simple. Even nontechnical users can set up the plugin and start collecting event registrations within minutes. Create a simple RSVP registration form or a more advanced event registration form with custom fields. All event registrations are stored in your WordPress database for easy event management. Customize confirmation and notification email templates to keep your attendees and event managers informed throughout the event registration process. Looking for an All-in-One Event Plugin? If you’re starting a new event website and prefer an all-in-one solution, check out Event Genius which is a partner plugin. Event Genius includes built-in event management, calendars, registrations, recurring events, and attendee management in a single plugin. Requires The Events Calendar Registrations for The Events Calendar works alongside The Events Calendar plugin. If The Events Calendar is not installed, you can install it directly from the onboarding setup wizard. Quick to Set Up and Easy to Get Started As soon as you install and activate the plugin, you can begin collecting event registrations on the single event page for all of your events. You can also customize the placement of the form on the single event page or on any other page using a shortcode or the block editor. Uses The plugin can be used for more than event registration. Here are some common ways people are using it: RSVP for meetings Class registration or simple class management Sports club registration Venue booking Webinar sign-ups Private instructor booking Virtual events Pickleball tournament registration User-Friendly Features Reduce incomplete event registrations by keeping the entire process on a single page (AJAX form submission). Keep your event page uncluttered (your registration form is hidden initially and revealed by clicking a customizable “Register” button). Follow up with attendees using customizable confirmation emails. Save registrations in the WordPress database for easy management. Allow attendees to cancel their registration using a secure link sent via email. Highly Customizable Add as many fields as you’d like to your event registration form. Choose where the registration form appears on your event page. Control how the form displays: reveal on click, pop-up modal, or always visible. Display the form anywhere on your site using shortcodes or the Gutenberg block. Customize labels, error messages, instructions, and required fields. Customize both attendee confirmation emails and organizer notification emails. Limit the number of registrations per event. Restrict registration to logged-in users if needed. Display a list of registered attendees. Set a registration deadline (date and time). Powerful Admin Tools Registrations are saved in the WordPress database, where you can manually add, edit, and delete them. Email addresses can be checked for duplicates (this prevents duplicate registrations). Get notifications when new registrations need to be reviewed. View a breakdown of registrations by event, and browse them quickly in an overview. Export your event registrations to a CSV spreadsheet. Search event registrations by name, phone, or email. Integrates with WPML (WordPress Multi-language) for multi-language events. Tools for GDPR Compliance View a breakdown of the tools with screenshots here Search for event registrations filtered by email address. Export all collected data attached to an email address whether connected to a user or not. Delete individual event registrations or permanently delete all data attached to an email address. Require attendees to agree to terms and conditions before registering. Include a link to a terms and conditions page. Benefits Save time with a simple, streamlined registration workflow. Customize the experience to match your needs. Build community by displaying registered attendees (optional). Provide a fast, user-friendly registration experience that increases sign-ups. New in 3.0 Cleaner, more modern interface Improved registration forms Revamped registration management experience 100+ improvements across the plugin Featured Reviews “Perfect plugin, excellent support! Really, two things you can never find combined. The plugin works great. Even the free version has many options, and the support is great. They answer quickly and provide answers to help you achieve what you need. Totally recommend it, and hope they keep creating great plugins!” –delfidream “I needed a plugin to allow signing up for advising sessions at a university; this worked great. Simple, easy to set up.” –adowdle “Awesome Support for Very Useful Plugin I’ve used Registrations for the Events Calendar for several years in a website for a chess camp. RoundupWP always provides timely, above-and-beyond support for any issues that arise.” – jodyfr Pro Version Need more customization and control? Check out Registrations for the Events Calendar Pro. Pro features include: Pro features include: Multiple registration forms per event. Drag and drop event registration form builder. Advanced field types: drop-down, number, checkbox, radio, date, file upload, and paragraph. Accept online payments for event registrations using PayPal (Stripe, iDEAL, and WooCommerce extensions available). Offline payment management. Flexible pricing: add multiple costs to events or vary pricing based on form field responses. Guest registrations (register multiple attendees at once). Waiting lists with automatic promotion when spots open. Multiple confirmation email templates. Registration types with multiple price levels and limits. Scheduled email messages for reminders and follow-ups. Send emails manually from the WordPress dashboard. Connect event series to a single registration (with The Events Calendar Pro). Event check-in and attendance tracking tools. Customizable event registration reports downloadable as CSV. Import event registrations in bulk using CSV. Allow attendees to edit their own registrations. Ideal for membership sites and recurring event registration workflows. Logged-in users can view a list of their registered events. Feedback or Support We would love to hear feedback and support the plugin so please visit the “Support” tab inside the plugin settings page for assistance. Setting up Registrations for the Events Calendar Install the plugin “The Events Calendar” by Modern Tribe from our welcome page (if not already installed). If you haven’t created an event, do so by going to the WordPress dashboard and navigating to Events -> Add New. A registration form will now appear on your created event or any other published event. Add a registration form for a specific event to another page on your site using the shortcode [rtec-registration-form event=743] with the “event” setting being the post ID for that event. Blocks also available. You can configure the form fields, messaging, registrations limits etc by navigating to Registrations -> Settings. You can configure the email options on the “Email” tab of the settings page. See a quick overview of your events and registrations on the “Registrations” page. Add, edit, and remove registrations manually by navigating to the “Registrations” tab and clicking “+ Manage Registrations” for an event. You can also export or view submission details here.