Appointment Booking Calendar vs Booking System Trafft

Appointment Booking Calendar is an appointment calendar plugin for accepting online bookings from a set of available time-slots in a calendar. The booking form is linked to a PayPal payment process. You can use it to accept bookings for medical consultation, classrooms, events, transportation and other activities where a specific time from a defined set must be selected, allowing you to define the maximum number of bookings that can be accepted for each time-slot. Features: The customer can book an available time slot from a defined set. The booking form is connected to a PayPal payment page You can define the appointment booking capacity for each time-slot. A notification email is sent to the specified email addresses (one or more) after completed the booking payment. A confirmation email with the appointment data is sent to the user after completing the booking payment. You can assign a user to the appointment booking calendar. Users with “Editor Access Level” will get access to the appointment calendar only if it has been assigned previously. Exports the appointments to iCal format (Google Calendar, Outlook). Includes captcha validation for preventing spam from the appointment calendar form. The appointment calendar has a printable list of bookings. You can edit the text of the notification/confirmation emails. Allows defining the product name at PayPal, the currency, the PayPal language and amount to pay for an appointment booking (you can set zero to let the user pay/donate the desired amount). Allows defining the working days, the exact time slots available and the appointment capacity of each time slot. Multi-page calendar: You can setup it to show many months at once. Multiple time-slot selection: The custom can book many time-slots at once if allowed in the settings. Configurable date format: mm/dd/yyyy or dd/mm/yyyy Supports both am/pm and military time. Export appointment data to CSV / Excel files. You can define the start day of the week on the appointment calendar. You can define the minimum available date and the maximum available date for the bookings. You can block specific dates. New WP Gutenberg Editor Block Elementor Editor Block Pretty modern administration interface. Please note that this is a plugin originally designed to accept appointment bookings linked to PayPal payments. The feature for accepting appointments without PayPal is implemented/available in the commercial versions: https://abc.dwbooster.com/download Payments processed through the plugin are SCA ready (Strong Customer Authentication), compatible with the new Payment services (PSD 2) – Directive (EU) that comes into full effect on 14 September, 2019. Available Languages and Adding New Languages / Translations The current translations are already available in the appointment calendar plugin: Afrikaans (af) Albanian (sq) Arabic (ar) Armenian (hy_AM) Azerbaijani (az) Basque (eu) Belarusian (be_BY) Bulgarian (bg_BG) Catalan (ca) Central Kurdish (ckb) Chinese (China zh_CN) Chinese (Taiwan zh_TW) Croatian (hr) Czech (cs_CZ) Danish (da_DK) Dutch (nl_NL) Esperanto (eo_EO) Estonian (et) Finnish (fi) French (fr_FR) Galician (gl_ES) Georgian (ka_GE) German (de_DE) Greek (el) Gujarati (gu_IN) Hebrew (he_IL) Hindi (hi_IN) Hungarian (hu_HU) Indian Bengali (bn_IN) Indonesian (id_ID) Irish (ga_IE) Italian (it_IT) Japanese (ja) Korean (ko_KR) Latvian (lv) Lithuanian (lt_LT) Macedonian (mk_MK) Malay (ms_MY) Malayalam (ml_IN) Maltese (mt_MT) Norwegian (nb_NO) Persian (fa_IR) Polish (pl_PL) Portuguese Brazil(pt_BR) Portuguese (pt_PT) Punjabi (pa_IN) Russian (ru_RU) Romanian (ro_RO) Serbian (sr_RS) Slovak (sk_SK) Slovene (sl_SI) Spanish (es_ES) Swedish (sv_SE) Tagalog (tl) Tamil (ta) Thai (th) Turkish (tr_TR) Ukrainian (uk) Vietnamese (vi) If you want to add a new translation you can add a new PO/MO file into the “languages” folder. If you want to provide the translation for a new language you can send us the texts and we will create the PO/MO files for you. We will appreciate if you allow sharing your translation with other WordPress users. The Troubleshoot Area Use the troubleshot if you are having problems with special or non-latin characters. In most cases changing the charset to UTF-8 through the option available for that in the troubleshot area will solve the problem. You can also use this area to change the script load method if the booking calendar isn’t appearing in the public website. There are also two fields related to the iCal settings: the “iCal time zone difference vs. server time” and the “iCal timeslot size in minutes”. The “iCal time zone difference vs. server time” can be updated to match the desired time zone. The difference is calculated referred to the server time, you may have to test some values until finding the one that matches the desired time-zone. The “iCal timeslot size in minutes” can be modified to have a specific slot time in the exported iCal file. The Restricted Dates Tab The “Restricted Dates” tab into the calendar settings lets you to completely disable selected dates from the appointment calendar. This is useful for excluding public holidays or other specific dates where no appointments will be offered. To restrict a date just click it into the date picker calendar that appears in this tab. To remove an already restricted date, just click it again. The Special Dates Tab The “Restricted Dates” tab into the calendar settings lets you use a different time-slots schedule for specific dates. For example you can have the same time-slots available for all Tuesdays in the appointment booking calendar, but if you want to offer different time-slots on a specific Tuesday then you can use the “Special Dates” tab to overwrite the time-slots for that date. To use this section click a date into the date picker that appears on the “Restricted Dates” tab and a floating panel will appear for editing the available time-slots for the selected date. The Notification Emails The notification emails with the appointment data entered in the booking form can sent in “Plain Text” format (default) or in “HTML” format. If you select “HTML” format, be sure to use the BR or P tags for the line breaks into the text and to use the proper formatting. Displaying a List of Appointments A list with the appointments set on the calendar can be displayed by using this shortcode in the page where you want to display the list: [CPABC_APPOINTMENT_LIST] … can be also customized with some parameters if needed, example: [CPABC_APPOINTMENT_LIST from="today" to="today +30 days" fields="DATE,TIME,NAME" calendar="1"] … the “from” and “to” are used to display only the appointments / bookings on the specified period. That can be either indicated as relative days to “today” or as fixed dates. There is also a “group” attribute to join the names of the appointments made on the same time-slot (for time-slots with multiple capacity): [CPABC_APPOINTMENT_LIST group="yes"] The “fields” can be used to modify the columns to display, that field accepts the following items (uppercase): CALENDAR DATE TIME NAME PHONE COMMENTS … however, in most cases, probably you don’t want to display the phone or comments. The styles for the list are located at the end of the file “all-css.css”: .cpabc_field_0, .cpabc_field_1, .cpabc_field_2, ... Clear the browser cache if the list isn’t displayed in a correct way (to be sure it loads the updated styles). Opening the Calendar in a Different Month There is a field in the settings area named “Open calendar in this initial month/year”. This can be used to display the calendar initially in a specified month. This is useful, for example, for bookings of an event that will happen in a future month, so you can display the calendar exactly on that month. Allowing Booking Multiple Appointment Slots These settings fields are available for each appointment calendar: Minimum slots to be selected: This is the minimum number of slots that the customer must select in the booking form. Maximum slots to be selected: This is the maximum number of slots that the customer can select in the booking form. Close floating panel after selecting a time-slot?: Default: “Yes”. Set to “No” in the case the user has to select various slots in the same date. The price should be set for each total number of slots below (request cost setting). Note that the request cost field will be automatically updated for allowing entering the price for each number of time-slots, giving total freedom at this price setting. Exporting Appointments to CSV / Excel Files The appointment data can be exported to a CSV file (Excel compatible) to manage the data from other applications. That option is available from the “bookings list”, the appointments can be filtered by date and by the text into them, so you can export just the needed appointments to the CSV file. Appointment Calendar Theme Selection The current Appointment Booking Calendar version has three pre-built CSS themes: Default – Classic Light Blue The theme can be selected into the administration area, below the calendar on the settings field labeled “Calendar visual theme”. Once selected a new theme, the CSS file “all-css.css” will be loaded from a different subfolder, be sure to edit the related CSS file if you need further modifications to the appointment booking calendar theme styles. Other Versions and Features The free version published in this WordPress directory is a fully-functional version for accepting appointments through PayPal as indicated in the plugin description. There is also a pro (commercial) version that includes the following additional features (not present in the free version): Ability to process forms/appointments without PayPal Form builder for a visual customization of the booking form Email reminders for the appointments Coupons / discount codes Additional drop-down fields for multiple prices/services Display calculated appointments price below the calendar … and a lot more of rich features Please note that the pro features aren’t advised as part of the free plugin in the description shown in this WordPress directory. If you are interested in more information about the pro features go to the plugin’s page: https://abc.dwbooster.com/download

Trafft booking system is a free booking and appointment scheduling software that flawlessly organizes services, employees, and locations. It helps your clients easily navigate the booking process and find the most convenient time slot in their availability calendar for appointments. Trafft, with its impressive scheduling features, enhances customer satisfaction and saves you time by seamlessly transitioning the entire process online. It also offers automatic notifications, appointment reminders, online payments, refunds, and more to provide you with an all-in-one booking system. This booking plugin is designed as an integration for Trafft SaaS, aiming to assist WordPress users in seamlessly incorporating the Trafft SaaS booking form and availability calendar onto their WordPress pages. HOW TRAFFT’S BOOKING SYSTEM WORKS WITH WORDPRESS Through seamless integration with WordPress, Trafft grants you the capability to effortlessly incorporate the booking form into any WordPress site with minimal effort. To facilitate this, you need an existing Trafft account, and you can easily link it with Trafft’s dedicated WordPress booking plugin. With this setup in place, you’ll be able to convert more website visitors into loyal customers. Being an integration for Trafft SaaS, this booking plugin involves specific calls to external servers that store your account data: CSS files for loading visual styles, JS files for all frontend logic. Data and layout are retrieved from your Trafft account. All resources are loaded from Trafft and its subdomains. For instance, if your Trafft account URL is myaccount.trafft.com, the loading occurs from this link. In case you wish to find out more you can refer to our terms of service and the privacy policy. LINKING THE ACCOUNT AND ADDING THE BOOKING FORM To establish the connection and integrate the booking form on your website, please follow these steps: Within the WordPress dashboard, locate the Trafft icon in the left sidebar and click on it. Enter the name added in the “Your Booking domain” option during the sign-up process on Trafft SaaS. Typically, this is your business name, and we automatically fill the “Your Booking domain” field during sign-up based on the business name you entered. If you don’t recall it or have changed the name in this field, simply go to the admin dashboard area of Trafft SaaS and copy and paste the relevant part of the URL. Click “Save” to link the Trafft Saas account with the Trafft booking plugin and load data. Within the WordPress dashboard, navigate to “Pages” and select the specific page where you wish to incorporate the booking form. If you’re utilizing a supported page builder, search for “Trafft” in the Search bar, then either click on the Trafft icon or simply drag and drop it to the desired section You will notice a new option in the sidebar: “Preselect Booking Parameters.” This feature assists you in choosing a particular employee, service, category, and/or location, allowing you to display specific availability on your page. Once you’ve done, save your changes and the booking form will seamlessly appear within the chosen area of your website. HOW TO CREATE THE ACCOUNT If you haven’t signed up for Trafft’s free appointment scheduling software yet, simply follow this link to initiate the account creation process. Right after you create and access the account, you can connect it with the Trafft WordPress booking system. Pro tip: don’t forget to create services and employees, and set up the schedule and booking calendar before adding the booking form to your website. WHO CAN BENEFIT MOST FROM TRAFFT BOOKING? A wide range of businesses benefit from the Trafft booking system, especially service providers. Let’s see how each industry utilizes Trafft’s appointment scheduling features: Beauty Salons Beauty salons create availability calendars and booking forms for their websites in no time, which allows their customers to schedule appointments without lengthy phone calls. They can also use special tags for employees and services such as “Most Popular” to encourage customers to book immediately. In Trafft’s dashboard, they can see the most occupied employee or service and tailor their marketing strategy according to that data. Explore Trafft’s beauty salon booking system in action. Barbershops Barbershops basically operate on auto-pilot while Trafft’s booking system takes care of notifications, payments, refunds, and availability calendar, automatically adds appointments to customer’s calendars, and even has booking form templates barbershops customize. What’s even better is that they can allocate special buffer time before or after appointments to have time to clean up after the customer, prepare for the next, or simply unwind. Explore Trafft’s barbershop booking system in action. Coaching & Consulting Trafft’s flexible calendar management ensures that your availability is accurately reflected, avoiding the risk of double bookings or scheduling conflicts. Whether you hold in-person consultations or virtual sessions, Trafft’s got your back with multi-location support, Google Meet, Zoom, and MS Teams integrations. Explore Trafft’s consulting booking system. Education & Teaching Trafft’s booking system empowers teachers to teach without worrying about class scheduling because it offers support for group bookings, recurring appointments, and multi-location coordination. Fitness & Sports Trafft’s booking system helps maintain an organized calendar and schedules for all fitness professionals, from personal trainers to gym owners and fitness centers. Healthcare Healthcare institutions can manage employees, services, availability calendars, patient info, and working hours with an all-in-one booking system specifically designed for their needs. With appointment and customer notes features, employees will always provide high-end care to patients and always be in the loop before the appointment. Explore Trafft’s health clinic booking system. Government & Administration Reduce waiting time in queues and enhance staff productivity in government offices. How? By using appointment scheduling features that automate daily operations and provide online scheduling 24/7. Appointments can be as short as 5 minutes, meaning the administration can schedule everything with Trafft – even receiving documentation which significantly boosts efficiency. Home Services Plumbers, handymen, and other home service providers use Trafft because it completely eliminates back-and-forth communication when clients schedule appointments. Home service providers can add an “Address” custom field that customers fill in, and Trafft automatically finds Google Maps location. The result? They always know where to go! Cleaning Services Professional cleaning companies love Trafft because it helps them focus on their work instead of administrative tasks. Invoicing? Trafft’s booking system takes care of that. Scheduling? Trafft’s already done it. Collecting upfront payments to protect your cleaning business? Trafft’s got your back! Automotive services Even automotive service providers, such as car detailers and mechanics love Trafft because it keeps their calendar full with appointments while they provide top-notch services to clients. Personal services Trafft is the perfect appointment scheduling plugin for professional service providers because it automates everything you dread doing, including tax management, invoicing, finding free time slots, and sending reminders. Useful links 🔗 Official Page || Documentation || Features || Youtube || Instagram || X || Facebook SIGN UP FOR FREE Sign up for a free Trafft booking account by following this link. The free version includes unlimited appointment booking, 200 email reminders per month, SMS notifications, Google, Outlook or Apple calendar sync, Group Booking, Extras, Special Days, Coupons, and the Android app and IOS app. You can upgrade to Trafft Premium at any time and you will get access to the advanced features such as online payments, deposits and refunds, recurring appointments, taxes and invoices, marketing tools, advanced customisation options, and more. Upon registration, you will gain access to a 14-day free trial during which all features will be fully accessible. Once the 14-day trial period concludes, you can opt to either continue using the Free plan or select one of our premium plans. To get more information about included features and to compare our plans follow this link. The Free Plan includes: Unlimited services, Unlimited appointments, Unlimited customers Customizable appearance, Up to 5 users with the possibility to add more, 5 custom features, including: Synchronisation with Calendars including Google Calendar + Google Meet, iCal, and Outlook Calendar + Microsoft Teams, Extras, Group Bookings, Coupons, Special days, and many more! 200 emails per month, SMS Notifications, Dashboard Reporting, Android App and iOS app. Trafft Premium Plans also include: Multiple templates for the outstanding scheduling experience, Multiple Payment Gateways Recurring Appointments Multiple Locations Custom Notifications Integrations with tools for online meetings, including Google Meet and MS Teams that are also available in free plan + Zoom integration Integrations with various marketing tools Custom Fields Invoices Tax management Deposit Payments Refunds Custom Roles and Permissions WhatsApp Notifications Time Zones White Labeling and more. TOP FREE APPOINTMENT SCHEDULING FEATURES Experience the freedom of efficient appointment management with Trafft’s top-notch free features, designed to elevate your scheduling experience: Unlimited appointments Bid farewell to appointment constraints with Trafft’s unlimited appointments feature. Whether you’re a solo practitioner or managing a team, schedule as many appointments as you need without restrictions. This flexibility ensures you can cater to your growing business needs effortlessly. Two-way calendar synchronization This feature ensures that your Trafft calendar integrates seamlessly with your existing calendars, whether it’s Google Calendar, Outlook, or Apple Calendar. Two-way syncing guarantees that updates made in Trafft reflect in your external calendars and vice versa, eliminating the risk of double bookings or scheduling conflicts. Automated reminders Clients receive timely reminders about upcoming appointments, reducing no-shows and enhancing overall customer satisfaction. Stay connected effortlessly and ensure that both you, your employees, and your clients are well-prepared for every appointment. Insightful dashboard Gain valuable insights into your scheduling performance with Trafft’s insightful dashboard. Track appointments, monitor occupancy, and assess your business’s performance effortlessly. The dashboard provides a comprehensive overview, empowering you with the information needed to make informed decisions and optimize your scheduling process. Android and iOS Apps Stay connected and in control, even on the go, with Trafft’s dedicated Android and iOS apps. Access your scheduling platform from your mobile device, manage appointments, and stay informed about your business anytime, anywhere. The mobile apps ensure that you are always at the forefront of your scheduling operations, providing unparalleled convenience. Grow and scale your business with unlimited appointments in Trafft’s free plan. TOP PREMIUM BOOKING SYSTEM FEATURES Unlock a superior booking experience with Trafft’s booking system’s top premium features, providing unmatched flexibility and control: Payments Trafft’s booking system handles transactions by offering your clients versatile payment options including full upfront payments or partial upfront payments, providing a convenient and secure payment experience. This feature ensures a smooth and reliable financial transaction process integrated directly into the booking system. Trafft’s booking system integrates with your favorite payment getaways including Stripe, Square, PayPal, Mollie, and Authorize.net. Recurring appointments Whether scheduling weekly fitness classes, monthly consultations, or any regularly occurring service, Trafft simplifies the process. Save time, enjoy financial stability, and enhance customer satisfaction by automating the booking of recurring appointments, creating an efficient experience for both service providers and clients. Resources You can use this feature to create resources like equipment, rooms, or other limited items and assign them to services, employees, or specific locations. Manage multiple locations with one booking system Experience unparalleled convenience with Trafft’s capability to manage multiple locations seamlessly within one booking system. Ideal for businesses with diverse operations or various branches, this feature allows you to centralize and synchronize your scheduling efforts. Enjoy the efficiency of overseeing bookings across different locations from a unified platform, ensuring a cohesive and organized approach to your services. Custom fields You want to get to know your customers better? Trafft’s booking system’s got you covered! You can ask your customers whatever you want by adding custom fields directly to your booking form. Collect additional information, grab some insightful marketing data and have full control of your booking form. You can control which fields are mandatory and the format of questions and answers. Once you get to know what Trafft’s booking system offers, feel free to choose the plan that best fits your needs and elevates your appointment scheduling experience. WHY USERS LOVE TRAFFT’S APPOINTMENT SCHEDULING SOFTWARE? A Vital Part of My Business I love a tool that is easy to use and set up, looks great and is solid in every aspect. The support team are excellent and super helpful. Most of all, I contacted a few clients to get feedback on what they thought of this booking setup (as they are the ones who really need to like it). and they are impressed and my bookings have increased from it. That’s a win for me. – peterhons GETTING STARTED WITH TRAFFT’S APPOINTMENT SCHEDULING With Trafft, you can set up a basic booking system in less than 10 minutes. Here is a step-by-step guide on how to get started with Trafft and schedule those appointments with ease: Sign up for Trafft (it’s free) Configure general settings such as default time slot step, minimum time required before canceling, date format, time zone, etc. Create services including service categories, descriptions, duration, and price. Add employees and don’t forget to assign them services! Only when you do will it all appear as it should on your booking form. You’re all set, now it’s time to enable it on your WordPress website. LINKING THE ACCOUNT AND ADDING THE BOOKING FORM To establish the connection and integrate the booking form, please follow these steps: Within the WordPress dashboard, locate the Trafft icon in the left sidebar and click on it. Enter the name added in the “Your Booking domain” option during the Sign Up process on Trafft SaaS. Typically, this is your business name, and we automatically filled the “Your Booking domain” field during sign-up based on the business name you entered. If you don’t recall it or have changed the name in this field, simply go to the admin dashboard area of Trafft SaaS and copy and paste the relevant part of the URL Click “Save” so we can link Trafft Saas account with the Trafft booking plugin and load data. Within the WordPress dashboard, navigate to “Pages” and select the specific page where you wish to incorporate the booking form. If you’re utilizing a supported page builder, search for “Trafft” in the Search bar, then either click on the Trafft icon or simply drag and drop it to the desired section You will notice a new option in the sidebar: “Preselect Booking Parameters.” This feature assists you in choosing a particular employee, service, category, and/or location, allowing you to display specific availability on your page. Once you’ve done, save your changes and the booking form will seamlessly appear within the chosen area of your website.