WebEquipe PDF Search vs Akukita Chat with AI Translation

Turn your WordPress site into a global community. Got visitors from different countries who don’t share a common language? With Akukita Chat, an English speaker and a Spanish speaker hold a perfectly natural conversation — each one reads and writes in their own language. The translation happens in between, instantly and invisibly. No API keys, no monthly fees, no configuration. Activate the plugin, answer two questions in the setup wizard, and you have a multilingual chat running in under a minute. What’s new: direct messages, moderation and reactions are now free The 1.5 release moved three of the biggest add-on features into the free plugin. They are not trials or teasers — they are complete and yours to keep: ✉️ Direct messages — Private one-to-one conversations with the same automatic translation as the rooms. Conversation list, user search, unread badges and a slide-out sidebar you can open from any page. 🛡 Moderation — Ban or temporarily mute anyone, delete messages, straight from the chat with a right-click or from the admin panel. It works on guests too, which is where spam actually comes from. 😊 Emoji reactions — React to any message with 👍 ❤️ 😂 😮 😢 🔥. Guests included. Everything you get 🌍 70+ languages, zero configuration — Works out of the box with the free MyMemory engine. No registration, no credit card, no API key. 🧙 Guided setup in 60 seconds — A wizard runs the moment you activate: pick a translation engine and get a ready-to-use chat page created for you. 👥 Open the chat to anyone — Guest mode lets visitors join with just a display name and a language, no account needed. Spam protection (rate limiting, length limits and a honeypot) is always on. 💬 Multi-room chat — As many topic-based rooms as you want, each with its own shortcode. ✉️ Direct messages — Private translated conversations between registered users. 🛡 Moderation — Ban, mute and delete, for members and guests alike. 😊 Emoji reactions — Lightweight engagement on every message. ⚡ Real-time — Messages appear as they are sent, with no page reload. 🧠 3 translation engines — Free (MyMemory), high quality (DeepL), or state of the art (OpenAI GPT-4o-mini). Switch any time without losing history. 🚀 Smart caching — Each phrase is translated once and then served instantly to everyone, which saves your quota and your server. 📱 Looks right on mobile — Responsive dark-glass interface built for phones as much as desktops. 🇪🇺 GDPR-ready — Privacy text generated for you, configurable retention, and nothing leaves your database except the sentence being translated. Perfect for International communities and forums Language exchange and learning sites Multilingual e-commerce stores with WooCommerce Travel, expat and digital-nomad communities Online courses with students from multiple countries SaaS support chats serving customers worldwide How it works Install and activate the plugin. The setup wizard opens automatically and asks two quick questions: which translation engine you want and where to place the chat. It then creates a ready-to-use chat page for you. (Optional) Decide who can chat in Akukita Chat → Settings → Who can chat: only logged-in users (default), anyone with a display name (guest mode), or visitors who first create a WordPress account. Share the chat URL with your audience. That’s it. Shortcodes [akukita_chat] Full chat widget with room sidebar [akukita_chat height="700"] Custom height in pixels [akukita_chat_room id="1"] Embed a specific room [akukita_dm] Standalone direct-messages page Translation Providers You choose which one to use, and you can switch any time without losing your chat history: MyMemory (default) — 100% free, no API key. 5,000 words/day per IP, or 50,000/day if you add your email in Settings. DeepL Free — Best European-language quality. 500,000 characters/month with a free DeepL API key. OpenAI GPT-4o-mini — State-of-the-art translation quality including idiomatic and informal language. Requires a paid OpenAI API key. Costs are minimal (~$0.15 per 1M input tokens). If the API ever goes down, the original message is shown as-is — your chat keeps working. Optional premium add-on The free plugin above is complete — you never need to buy anything to run a fully working multilingual chat with rooms, direct messages, moderation and reactions. If you run a business on top of it, the optional add-on at akukita.es adds: 📎 File attachments — Share images and files in rooms and DMs 🎨 6 themes + custom CSS — Match the chat to your brand 📊 Analytics dashboard — Messages per room, active users, peak hours 🔔 DM email alerts — Notify people by email when they get a message 📤 History export — Download a room’s history as CSV or JSON ⚡ Priority translation — Your messages go to the front of the queue 🔗 Webhooks — Send chat events to Zapier, Make or Slack 🛒 WooCommerce rooms — Unlock a room when a customer buys a product 🏷 White label — Remove the “Powered by” attribution One licence unlocks all of it; the packs differ only in how many sites you may activate on. Built by Akukita Akukita is a Spanish software studio focused on building tools that connect people across languages. Mario Simón Melchor leads development. The plugin is actively maintained — bug reports and feature requests get a response within 48 hours on the support forum. External services Akukita Chat connects to third-party translation APIs to translate chat messages. Each provider is opt-in and configured by you in Akukita Chat → Settings. No data is sent unless you enable a provider and a user posts a message. 1. MyMemory / Translated.net (default — no API key needed) Only the text of each chat message is sent. No user identifiers, emails or WordPress data are transmitted. Service URL: https://mymemory.translated.net Terms of Service: https://mymemory.translated.net/terms-and-conditions Privacy Policy: https://translated.com/confidentiality 2. DeepL API (optional — requires API key) Only message text is sent. Service URL: https://www.deepl.com Terms of Service: https://www.deepl.com/pro-license Privacy Policy: https://www.deepl.com/privacy 3. OpenAI API (optional — requires API key) Only message text is sent to the GPT model. Service URL: https://openai.com Terms of Service: https://openai.com/policies/row-terms-of-use/ Privacy Policy: https://openai.com/policies/row-privacy-policy/ 4. Deactivation feedback (optional — only when you submit it) When you deactivate the plugin, an optional form asks why. If — and only if — you fill it in and click “Submit & deactivate”, the reason you select, any comment you type, and a reply email (only if you choose to provide one) are emailed to the plugin developer at akukita.es. Choosing “Skip & deactivate” sends nothing. No site URL beyond the standard email signature, and no other site or admin data, is collected. Developer: https://akukita.es Privacy Akukita Chat stores all chat messages in your own WordPress database. The plugin uses wp_add_privacy_policy_content() to automatically suggest privacy text for your site’s policy page (visible in Settings → Privacy). You control the message retention period from the plugin settings.

WebEquipe PDF Search indexes your PDF files and makes their text fully searchable. When visitors search your site, they see instant results from both your posts/pages and the content hidden inside your PDFs. Search returns one clean result per PDF with a smart excerpt from the best-matching page. The plugin interface is available in English, French, German, Dutch, and Swedish, loading automatically to match your WordPress language. Looking for Optical Character Recognition (OCR) for scanned documents? While the free version indexes standard text-based PDFs, WebEquipe PDF Search Pro brings advanced Cloud OCR capabilities directly to WordPress, allowing you to index and search scanned image PDFs, historical archives, and photo-only documents seamlessly. Video Watch our feature overview to see standard indexing and Pro Cloud OCR capabilities in action: Supported PDFs & OCR Compatibility Standard Text PDFs: Works flawlessly out of the box with digital PDFs exported from Word, Google Docs, InDesign, etc. File size default 50MB, configurable up to 500MB in PDF Search → Settings. Mixed Layout PDFs: If some pages contain extractable text and others are image-only, indexing succeeds with an admin warning; core search covers the native text pages. Scanned or Image PDFs: Image-only or scanned PDFs with no embedded text are marked Error in the free version. To make these searchable, WebEquipe PDF Search Pro uses automated OCR to extract and index the text for you. Protected Files: Password-protected PDFs cannot be indexed. Keep Private PDFs Out of Search Need to hide or protect certain PDFs? The free version lets you use Exclude so a PDF is never indexed and never appears in search—even when you run “Re-index All PDFs” or bulk index. Excluded PDFs stay in your Media Library; they just won’t be searchable. Use Include later to allow indexing again. You can exclude or include PDFs from the Media Library or from PDF Search → Manage PDFs. Looking for Restricted or Member-Only Search? (Pro Feature) If you want to keep documents indexed but restrict who can see them, WebEquipe PDF Search Pro includes a Private PDF Search feature. This allows you to index files and mark them as Private so that only logged-in users can find them in search results. Logged-out or public visitors will never see them, making it perfect for member directories, internal company handbooks, and premium resources. How to Use Install and activate the plugin. Open PDF Search in the WordPress admin sidebar (Dashboard is the home screen). Click Re-index All PDFs on the Dashboard or PDF Search → Index Activity to index existing PDFs (new uploads are indexed automatically when Enable PDF Indexing is on). Use your site’s search or add the shortcode [webequipe_pdf_search_form] on a page—PDFs will appear in results when Enable Search Integration is enabled. Use PDF Search → Manage PDFs to scan the library, filter by status, and run bulk actions. Use PDF Search → Index Activity to review indexing runs, export a CSV log, or start another full re-index. Settings at a Glance All options are under PDF Search → Settings: General – Enable PDF indexing on upload, include PDFs in WordPress search, maximum file size (50MB default), search result excerpt length. Indexing options – Batch size (PDFs per re-index step), pages per batch (background page steps), page index threshold (when large PDFs switch to page-by-page indexing), max page content length (0 = unlimited; re-index after changing). Search display options – Show or hide PDF icon, file size, page count, last updated date, author, thumbnail preview, and summary/snippet text in search results. Advanced – Debug logging, memory limit, processing timeout, background processing, delete data on uninstall. Full details and shortcode options: PDF Search → Help. What You Can Do Dashboard – Indexed PDF count, pages indexed, coverage, search health, recent activity, quick links, and Re-index All PDFs (status banner uses live index data). Manage PDFs – Scan the library, filter by status (including Processing / Scheduled), cancel in-flight jobs, bulk actions, and accurate Re-index All progress with a do-not-refresh notice. Full-text search – Search inside PDF content by page; one result per PDF with the best-matching excerpt. Control each PDF – Index, unindex, exclude, or retry from the Media Library, Manage PDFs, or the attachment screen. Bulk actions – Index, unindex, include, or exclude multiple PDFs at once (Media Library or Manage PDFs). Index Activity – Filterable log of every indexing run, stats, and CSV export. Search display – Configure icons, meta, previews, and excerpts in settings. Shortcode – Add a PDF-only search form with [webequipe_pdf_search_form] (see PDF Search → Help). Background processing – Large PDFs above the page threshold are indexed page-by-page in the background to avoid timeouts. Multilingual interface – Admin and front-end text is translated into French, German, Dutch, and Swedish, loaded automatically based on your WordPress language setting. Pro Version — OCR, Private Search & Analytics The free plugin indexes standard text-based PDFs. WebEquipe PDF Search Pro is optional (sold separately) and extends the free plugin with three features document-heavy sites often need: OCR for Scanned PDFs (Starter, Pro & Agency) Scanned PDFs, archived documents, and image-based files are invisible to the free plugin. Pro uses Google Vision OCR to read and index them automatically on upload—no pre-processing, no extra tools. Government records, old meeting minutes, scanned handbooks: all searchable. Private PDF Search (Pro & Agency) Mark any PDF as Private. It remains fully indexed but disappears from search results for logged-out visitors. Perfect for member-only handbooks, restricted resources, and confidential documents—without removing them from your Media Library. Analytics Dashboard (Pro & Agency) See exactly what visitors search for and—more importantly—what they search for and don’t find. Zero-result queries are your content gap list. Top queries, most-clicked PDFs, and click-through rates, all in one admin screen. Plans & Feature Comparison Choose the tier that fits your workflow. Every premium plan includes automatic background indexing, priority updates, and expert support: Free Plan: Full-text search for standard PDFs, auto-indexing, and shortcode integration. (Forever Free) Starter Plan: Adds Cloud OCR (up to 1,000 pages/month) and advanced search filtering. Pro Plan: Adds Private PDF Search, the full Search Analytics Dashboard, and higher OCR limits (3,000 pages/month). Agency Plan: Includes everything, White-Label mode, volume OCR processing (10,000 pages/month), and unlimited site licenses. View current pricing tiers and upgrade to Pro now -> Troubleshooting PDFs not appearing in search Ensure PDFs are indexed (Media Library → “Search Indexed” column), Enable Search Integration is on, and the PDF is not excluded. Check PDF Search → Manage PDFs for Error status and use Index Activity to see why a run failed. Indexing fails or times out In PDF Search → Settings: enable Background Processing, review Pages Per Batch and Page Index Threshold for large files, and lower Batch Size if Re-index All PDFs stops early. Under Advanced, adjust Processing Timeout and ensure PHP memory_limit and max_execution_time are sufficient (see Help). Very large PDFs are processed in multiple page batches automatically when over the threshold. Scanned PDFs marked as Error The free plugin cannot extract text from image-based or scanned PDFs natively—this is normal behavior. To automatically index scanned layout files, upgrade to WebEquipe PDF Search Pro (Starter plan and above) to utilize cloud-based Optical Character Recognition (OCR). See Pro plans → Legacy index after upgrade If you see a notice about migrating to per-page indexing, run Re-index All PDFs from the Dashboard or Index Activity page. Other issues See the FAQ above and PDF Search → Help for full documentation. Privacy The plugin stores extracted PDF text and metadata in custom database tables (webequipe_pdf_search_files, webequipe_pdf_search_pages, and webequipe_pdf_search_activity, with a legacy webequipe_pdf_search_index table until you re-index). A compressed backup may also be stored in WordPress post meta for PDF attachments. If debug logging is enabled, recent log entries are stored in a WordPress option (not written directly to disk). The plugin does not collect or send visitor search data to external services. If your PDFs contain personal or sensitive information, that content is in the index—mention this in your privacy policy if required. Third-Party Libraries smalot/pdfparser (LGPL-3.0) – PDF text extraction symfony/polyfill-mbstring (MIT) – multibyte string support Credits Developed by WebEquipe. Uses smalot/pdfparser for PDF text extraction. Support Support: https://wordpress.org/support/plugin/webequipe-pdf-search Pro plans and pricing: https://webequipe.com/pdf-search/