Koalify - Merge & Deduplicate vs ProBackup

Automatically detect and merge duplicates in HubSpot, with complete control⭐️⭐️⭐️⭐️⭐️ 5/5 Stars from 100+ reviews📈 Over 4,000+ installs✅ HubSpot Certified App🛡️ SOC 2 Type II & ISO 27001 CompliantKoalify makes complex deduplication in HubSpot effortless and reliable.Automatically detect duplicate contacts, companies, deals, tickets, and custom objects. Analyze duplicate records, apply custom deduplication and primary record rules, and bulk merge duplicates; all without leaving HubSpot.Unlike basic duplicate management tools, Koalify gives you full control over:How duplicates are matchedWhich record becomes the primaryWhich property values win during every mergeWhen and how automated dedup workflows runNo more unpredictable merges or lost dataWhat You Can Do With Koalify🔎 Advanced Duplicate DetectionIdentify duplicates using customizable deduplication rules, fuzzy matching, and multi-property logic.🔀 Merge Duplicates QuicklyAutomatically merge duplicate records using HubSpot workflows or merge directly from record pages.📊 Analyze Duplicate EasilyBuild HubSpot reports to identify where duplicate data comes from and prevent future duplication.📦 Full Object CoverageDeduplicate and merge contacts, companies, deals, tickets, and custom objects.🛠️ Custom Merge RulesChoose exactly which values to keep during every merge, no more unpredictable overwrites.🧩 Salesforce-Safe Company MergesSafely merge duplicate companies even with the HubSpot–Salesforce integration active.Why Duplicate Records Hurt Your HubSpot CRMWithout proper deduplication:🤔 Admins waste hours manually reviewing and merging records.📉 Reports become inflated and inaccurate🔁 Automation triggers twice for the same contact😡 Sales teams contact the same lead multiple times😔 Customers receive duplicate emails or calls, leading to confusion and frustrationWhy Teams Choose Koalify🔨 Built exclusively for HubSpot – Fully embedded, no external platforms required.✅ HubSpot Certified App – Verified, secure, and trusted by HubSpot.📈 Over 4,000+ Total Installs – Growing rapidly among HubSpot admins and RevOps teams.⭐️⭐️⭐️⭐️⭐️ 5/5 Stars from 100+ ReviewsWhat users think about Koalify:⭐️⭐️⭐️⭐️⭐️"No more manual deduplication" Nixon, J.⭐️⭐️⭐️⭐️⭐️"Must have app" Dowling, T.⭐️⭐️⭐️⭐️⭐️"Best deduplication tool I found" Lebizay, BReady to eliminate duplicates in HubSpot?Install Koalify and take full control of your deduplication and merge process today.Start your free trial.

Your HubSpot CRM is one bad import away from chaos. ProBackup makes that a non-event.Every contact, company and deal in your HubSpot account represents hours of work: pipelines built over months, notes from hundreds of calls, attachments you'd struggle to find again. HubSpot keeps its platform running, but it doesn't protect your account from your own team. Delete the wrong records, run a bad import, or let a misfired workflow overwrite a property across thousands of contacts, and recovering that data is your problem, not HubSpot's.ProBackup solves this with one quiet habit: every 24 hours, it automatically backs up your HubSpot data to independent, encrypted storage. No scheduling, no maintenance, no IT project. Connect via OAuth in about 3 minutes and it simply runs... your team won't even notice it's there. Until the day they're very glad it was.What a backup actually gets youMost people picture backups as insurance they'll never use. ProBackup is more like a time machine you can open any day:See your CRM as it existed on any past date. Browse your backups in a clean, visual interface. Pick a date, and there's your data exactly as it was: every contact, company, deal, note and attachment. Compare versions side by side to spot exactly what changed and when.Restore precisely what you lost - nothing else. One deleted contact or an entire segment: recover it in a few clicks, with related records like notes restored together. Restores never overwrite your live data. Records are recreated alongside your team's current work, so fixing yesterday's mistake never undoes today's progress.Get warned before small problems become big ones. Smart Alerts flag unusual activity, like a sudden drop in backed-up contacts, so a mass deletion gets caught in hours, not discovered in weeks. Weekly status emails keep backup health on your radar without you thinking about it. (Pro and Premium plans)Keep a copy you control completely. Sync backups to your own Google Drive: records land in Google Sheets, attachments in Drive folders. A second, independent copy in a format your team already knows, accessible even without ProBackup. (Pro and Premium plans)Built for the risks of 2026The old threats haven't gone anywhere: accidental deletions, bad imports, the occasional disgruntled leaver. But there's a new one: AI agents and automations now create, edit and delete CRM records autonomously. One badly-worded instruction can corrupt data at machine speed, before anyone notices. An independent daily snapshot is the difference between "roll it back" and "start over."Security you can put in front of procurementProBackup is SOC 2 Type II certified and GDPR compliant. Your data is encrypted with AES-256 at rest and TLS in transit, and stored on AWS infrastructure - fully separate from HubSpot's. Version history is retained for 6 months on Plus, 2 years on Pro, and without limit on Premium.One subscription. Your whole stack.Pricing scales with data volume, not team size or per-seat costs, so protecting a 200-person HubSpot account costs the same as a 20-person one. And the same subscription covers 20+ cloud apps including Asana, Jira, monday.com, Notion, ClickUp and Trello. Trusted by 4,000+ teams. Non-profits receive a 50% discount.Try it before you need itThe worst time to think about backups is after something's gone. Start a free trial, connect HubSpot in minutes, and run a test restore. So the next "who deleted this?" moment in your team ends with a shrug, not a crisis.