Zenphi vs Regystrum

Regystrum is an intuitive cloud-based document management application that seamlessly integrates with Gmail and Google Workspace, providing a user-friendly solution for efficient file organization and retrieval. With its comprehensive set of features, Regystrum addresses three key areas: 1. Document Indexing (Identification, Classification & Numbering): Regystrum offers multiple options to log and index files or collections of files. It assigns a unique progressive number automatically, allows the inclusion of titles, descriptions, keywords and metadata, and provides the flexibility to create custom classifications or taxonomies. It also provides document stamping capabilities (for pdf and png files). By installing the "Regystrum for Gmail" add-on, files can be logged and stored directly from your Gmail inbox. 2. Storage & Retrieval: Selected users can store files in a centrally managed Google Drive account, serving as a secure archive. Regystrum facilitates easy retrieval of files based on criteria such as number, date, content, classification, associated metadata, and keywords, utilizing the powerful search algorithm of Google. Additionally, the entire document roster can be exported in CSV format for further analysis. 3. Routing & Task Assigning (Document Workflow Automation): Regystrum streamlines the distribution process by routing files and documents to the appropriate recipients, including departments, offices, or individual users. Leveraging the organization and hierarchy created in Google Workspace, notifications are sent via email (Gmail) and Calendar, ensuring efficient task management. Specific tasks can be associated with files, allowing for monitoring of their progress and completion within a comprehensive workflow. Regystrum also offers additional essential features, including: - Log File: Every operation performed in Regystrum is meticulously recorded, providing a complete tracking record that can be accessed for specific time periods or individual files. The log file can be exported in TXT format for further analysis. - Export Capabilities: A comprehensive roster containing metadata and full classification details can be exported in CSV format, enabling analysis and reporting. - Ordered Google Drive Storage: Collections created in the selected Google Drive follow a structured hierarchy: Regystrum > YEAR > MONTH > REGISTRATION NUMBER, ensuring organized and efficient file management. - Generation of Receipts for Third Parties: The "print" function in Regystrum allows for the generation of receipts or evidence of file existence or delivery, with a complete tracking record showcasing any changes in file management. - Quick Learning and Adoption: Regystrum follows the familiar interaction approach of Google apps, ensuring a smooth user experience and minimizing the learning curve. - Advanced Role and Privilege Settings: Users within your Google Workspace domain can be granted access to Regystrum, and their roles and privileges can be finely configured based on specific group affiliations (e.g., standard user, task owner, register, administrator, etc.). Regystrum, also referred to as "Cloud Based Document Management System", "DMS Software", "Documents and files management workflow application," "documents classification software," "files identification application," "files and documents registry," "Documents filing," "Document storage" or "Documents archive," provides a comprehensive solution for the registration, storage, and distribution of files and documents within the Google Apps environment. For video tutorials and more information, please visit www.regystrum.com. Our dedicated customer care team is available at [email protected] or through regystrum.com/contact-us. Start your 30-day free trial now, and don't forget to install the new "Regystrum for Gmail" widget from https://workspace.google.com/marketplace/app/regystrum_for_gmail/266159728487?hl=en.

Zenphi is an AI-powered, no-code process orchestration platform built specifically for teams using Google Workspace™. As an enterprise automation platform, Zenphi handles everything from Google Workspace™ Admin processes and Google Workspace™ onboarding to Google Workspace™ offboarding, internal approvals, invoice processing, and Gmail data archiving—no coding required. Unlike complex traditional automation tools, Zenphi empowers organizations to unlock the full power of Google Workspace™ by orchestrating AI workflow automation across Gmail™, Google Sheets™, Drive™, Docs™, Chat™, Calendar™, and even Google Admin—without ever leaving your ecosystem. 𝐄𝐦𝐛𝐞𝐝𝐝𝐞𝐝 𝐀𝐈, 𝐘𝐨𝐮𝐫 𝐖𝐚𝐲 Zenphi lets you embed AI models—including OpenAI, Gemini, and Claude—directly inside your workflows, so AI handles the steps it's best suited for. You can also bring your own API keys or connect your own models, giving you full control over which providers power your workflows: — AI document processing — Document generation — Text recognition — Sentiment analysis — Classification & extraction — Content summarization & more You can also use ZAIA, Zenphi's AI workflow-building assistant, to help you design and build workflows faster. This allows you to automate end-to-end processes while ensuring your workflows remain flexible, secure, and scalable. 𝐄𝐧𝐭𝐞𝐫𝐩𝐫𝐢𝐬𝐞 𝐀𝐈 𝐀𝐠𝐞𝐧𝐭𝐬 Zenphi is a complete AI agents platform. With AI Studio, our no-code AI agent builder, you can design and deploy enterprise AI agents that work alongside your automated workflows—grounded in deterministic logic for reliable, repeatable results. These agents can be deployed in conversational interfaces like Google Chat™ in minutes instead of days. 𝐙𝐞𝐧𝐩𝐡𝐢'𝐬 𝐒𝐞𝐜𝐮𝐫𝐢𝐭𝐲 & 𝐂𝐞𝐫𝐭𝐢𝐟𝐢𝐜𝐚𝐭𝐢𝐨𝐧𝐬 — CASA Tier 2 verified — ISO 27001 certified — HIPAA compliant Your data and processes are protected with enterprise-grade security and compliant with industry standards. 𝐊𝐞𝐲 𝐂𝐚𝐩𝐚𝐛𝐢𝐥𝐢𝐭𝐢𝐞𝐬: – Drag-and-drop no-code workflow builder — ZAIA — AI workflow building assistant you can use to build workflow from plain language prompts or uploaded flowcharts — AI agent builder (AI Studio) for enterprise AI agents — Native Google Workspace™ integration — Built-in AI model orchestration with your choice of provider — Document workflow automation solutions — Approval workflow automation — Human-in-the-loop support for task assignment and management — Out of the box integration with more than 100 popular SaaS Applications — Built-in Forms, Tables, and Dashboards — Scalable pricing with unlimited users — Dedicated Google Admin automation actions 𝐔𝐬𝐞 𝐂𝐚𝐬𝐞𝐬 𝐈𝐧𝐜𝐥𝐮𝐝𝐞: BY FUNCTION 𝑯𝑹 𝑨𝒖𝒕𝒐𝒎𝒂𝒕𝒊𝒐𝒏: candidates hiring that includes CV screening, email communication and automated interview scheduling; Google Workspace™ onboarding/offboarding for new hires; leave requests approvals. 𝑭𝒊𝒏𝒂𝒏𝒄𝒆 𝑨𝒖𝒕𝒐𝒎𝒂𝒕𝒊𝒐𝒏: Invoice processing, expense reports, purchase order processing & tracking. AI for Finance across document-heavy tasks. 𝑳𝒆𝒈𝒂𝒍: AI for legal document review, contract intake, approval workflow automation and matter management. 𝑰𝑻 & 𝑮𝒐𝒐𝒈𝒍𝒆 𝑨𝒅𝒎𝒊𝒏: User provisioning, automated access revokes, Gmail data archiving, Google Workspace™ license audits, shared files audits, email forwarding rules audits and more. 𝑪𝒖𝒔𝒕𝒐𝒎𝒆𝒓 𝑺𝒖𝒑𝒑𝒐𝒓𝒕: Ticket categorization, response generation, weekly reporting 𝑺𝒂𝒍𝒆𝒔 & 𝑴𝒂𝒓𝒌𝒆𝒕𝒊𝒏𝒈: Content generation and approval agent, personalized reports generation, AI pipeline review and analysis. BY INDUSTRY 𝑯𝒆𝒂𝒍𝒕𝒉𝒄𝒂𝒓𝒆: Secure document intake, patients intake, claims processing and more. 𝑬𝒅𝒖𝒄𝒂𝒕𝒊𝒐𝒏: Replacement teacher communication flows, certificates generation, students onboarding, Chromebooks™ management, etc. 𝑹𝒆𝒂𝒍 𝑬𝒔𝒕𝒂𝒕𝒆: Lease approvals and document generation, property inspections scheduling and personalized reports generation. 𝑳𝒐𝒈𝒊𝒔𝒕𝒊𝒄𝒔 & 𝑺𝒖𝒑𝒑𝒍𝒚 𝑪𝒉𝒂𝒊𝒏: Accounts Payable processing, data extraction from shipment documents and automated missing paperwork requests. 𝑹𝒆𝒕𝒂𝒊𝒍 & 𝒆𝑪𝒐𝒎𝒎𝒆𝒓𝒄𝒆: hiring and employee onboarding, inventory updates and approval workflows. 𝑳𝒆𝒈𝒂𝒍: Client intake and matter setup, contract generation and approval routing, case file document assembly, compliance tracking. 𝑯𝒐𝒎𝒆 𝑪𝒂𝒓𝒆: Caregiver onboarding and credential tracking, client intake and visit scheduling, compliant documentation for home health records. 𝑪𝒐𝒏𝒔𝒕𝒓𝒖𝒄𝒕𝒊𝒐𝒏: Subcontractor onboarding, purchase order and change order approvals, permit and compliance document processing, site inspection reporting.