Regystrum vs Scan-IT to Office

Regystrum is an intuitive cloud-based document management application that seamlessly integrates with Gmail and Google Workspace, providing a user-friendly solution for efficient file organization and retrieval. With its comprehensive set of features, Regystrum addresses three key areas: 1. Document Indexing (Identification, Classification & Numbering): Regystrum offers multiple options to log and index files or collections of files. It assigns a unique progressive number automatically, allows the inclusion of titles, descriptions, keywords and metadata, and provides the flexibility to create custom classifications or taxonomies. It also provides document stamping capabilities (for pdf and png files). By installing the "Regystrum for Gmail" add-on, files can be logged and stored directly from your Gmail inbox. 2. Storage & Retrieval: Selected users can store files in a centrally managed Google Drive account, serving as a secure archive. Regystrum facilitates easy retrieval of files based on criteria such as number, date, content, classification, associated metadata, and keywords, utilizing the powerful search algorithm of Google. Additionally, the entire document roster can be exported in CSV format for further analysis. 3. Routing & Task Assigning (Document Workflow Automation): Regystrum streamlines the distribution process by routing files and documents to the appropriate recipients, including departments, offices, or individual users. Leveraging the organization and hierarchy created in Google Workspace, notifications are sent via email (Gmail) and Calendar, ensuring efficient task management. Specific tasks can be associated with files, allowing for monitoring of their progress and completion within a comprehensive workflow. Regystrum also offers additional essential features, including: - Log File: Every operation performed in Regystrum is meticulously recorded, providing a complete tracking record that can be accessed for specific time periods or individual files. The log file can be exported in TXT format for further analysis. - Export Capabilities: A comprehensive roster containing metadata and full classification details can be exported in CSV format, enabling analysis and reporting. - Ordered Google Drive Storage: Collections created in the selected Google Drive follow a structured hierarchy: Regystrum > YEAR > MONTH > REGISTRATION NUMBER, ensuring organized and efficient file management. - Generation of Receipts for Third Parties: The "print" function in Regystrum allows for the generation of receipts or evidence of file existence or delivery, with a complete tracking record showcasing any changes in file management. - Quick Learning and Adoption: Regystrum follows the familiar interaction approach of Google apps, ensuring a smooth user experience and minimizing the learning curve. - Advanced Role and Privilege Settings: Users within your Google Workspace domain can be granted access to Regystrum, and their roles and privileges can be finely configured based on specific group affiliations (e.g., standard user, task owner, register, administrator, etc.). Regystrum, also referred to as "Cloud Based Document Management System", "DMS Software", "Documents and files management workflow application," "documents classification software," "files identification application," "files and documents registry," "Documents filing," "Document storage" or "Documents archive," provides a comprehensive solution for the registration, storage, and distribution of files and documents within the Google Apps environment. For video tutorials and more information, please visit www.regystrum.com. Our dedicated customer care team is available at [email protected] or through regystrum.com/contact-us. Start your 30-day free trial now, and don't forget to install the new "Regystrum for Gmail" widget from https://workspace.google.com/marketplace/app/regystrum_for_gmail/266159728487?hl=en.

Scan-IT to Office is the efficient solution for mobile data acquisition with Google Sheets in real time. Field data collection was never that easy! This add-on, assisted by the Scan-IT to Office app, provides remote data collection and barcode scanning for your spreadsheets. Cloud services forward the captured data (barcodes, images, manual inputs, date and time-stamps, GPS location data) immediately into spreadsheets on your desktop computer. This works regardless of your location, even across different offices, facilities or countries. VERSATILE: Data is captured into clearly structured input forms on the smartphone or tablet. The Scan-IT to Office app provides forms which can be easily customized to your needs. For example, the use of an input form with multiple barcode fields, images or texts is a matter of seconds. EASY TO USE: Scan-IT to Office is ready to use in just a few steps: The data acquisition app is paired with the spreadsheet by scanning a QR code. Now the data transfer works on its own: captured bar-codes, pictures, manual inputs, timestamps or location data are automatically sent to the connected spreadsheets on your computer. FEATURES: • Remote data collection in real time for your spreadsheets • Captures barcodes, images, dates, timestamps, texts, GPS location data and numbers • Custom and predefined data acquisition forms • Smart cloud services • Works worldwide, independent of time and place • Single and multi-user scenarios are supported • Quick and user-friendly installation IMPORTANT NOTICE: To use this free add-on, you also need the Scan-IT to Office app for your mobile device (Android / iOS). The app installs as a free demo, for unrestricted use we kindly ask you to purchase a subscription for the app. Without a subscription, the captured data will be replaced by a demo text in irregular intervals and/or a notification is displayed. Download the app using these links: • Android: https://goo.gl/vZNG7F • iOS: https://goo.gl/w3BWy8 SUPPORTED BARCODES: • Linear bar codes: Codabar*, Code-128, Code 39, Code 93, 2 of 5 interleaved, ... • 2D codes: QR Code, Data Matrix, Aztec Code, PDF 417 • GS1 DataBar (RSS-14)* • EAN and UPC barcodes (* Android only) COMPATIBILITY: Scan-IT to Office works with Google Sheets on desktop computers. FURTHER TARGETS: Using the Scan-IT to Office Tools, any Windows / macOS desktop application or database accessible via ODBC is able to process captured data. Additional Add-Ins for Google Chrome, Microsoft Word and Microsoft Excel ensure seamless operation with documents, spreadsheets and browser applications. Download these add-ins/tools using this link: https://www.tec-it.com/stodownload. SUPPORT: In case of questions, please contact us at [email protected] (E-Mail), TECITSupport (Skype) or visit https://www.tec-it.com/sto. Terms of use and privacy: https://www.tec-it.com/download/PDF/TEC-IT_AGB_EN.pdf