Gopher for Groups vs Contacts AI Auto-Updater by ContactsFlow™

Google Groups are a very powerful permissions, communications, and collaboration tool in G Suite for EDU districts, but auditing and managing their access settings can be a challenge at scale. Gopher for Groups lets you gain visibility and control of critical Google Groups access and permissions settings that impact the security of domain resources and communications. Group owners sometimes make risky edits to critical settings like “Who can join” or “Who can post” in ways admins can’t easily discover. Default settings for new groups are likely too permissive for a typical school environment. Group settings are overwhelmingly many, and are extremely time-consuming to update at scale via Google’s user interface. How Gopher for Groups boosts your administrative game: - Quickly import all Google Groups settings available via Google’s APIs. - Filter for key privacy or online safety risks, such as permissive join or posting settings. - Perform advanced group membership analysis to account for all owners and managers, identify nested groups, and look for groups with membership set to “all in domain.” - Make all your group settings right in the sheet. Use the power of Sheets filters to limit which groups you want to update. - Preview all changes before bulk-committing them to Google’s APIs

Keep all your contacts always up to date automatically with the help of AI. ContactsFlow™ (formerly Shared Contacts for Gmail™) is the simplest way to share, manage and sync Google Contacts™ across your entire organization directly from Gmail™ and other apps and devices. Whether you’re a small team or a large enterprise, this tool ensures that every employee has instant access to the latest contact information, anywhere, anytime. 🧠 Empowered by AI automation: Once this Gmail™ Add-on is installed, its smart AI Contact Updater runs in the background. It reads your emails and finds names, phone numbers, job titles, and more (email signature), then automatically creates or updates contacts with the new information. It even writes helpful notes, like summarising your email conversation and updates custom fields (like customer ID, birth date, favorite color). 🌐 One install — complete access: Installing the Gmail™ Add-on also gives you access to the full Shared Contacts management platform. That means all shared contact management, advanced permission controls, custom fields & filters, directory sync, and integrations are at your fingertips from day one. What you can do with ContactsFlow™ (formerly Shared Contacts for Gmail™)? ✅Share and sync contacts effortlessly Share any Google Contact label (list) with individuals or Google Groups Instantly sync shared contacts to Gmail™ , Google Contacts™ , mobile devices (iPhones, Android, Google phones), Calendar™ , Drive™ , and more Keep your team’s contact list consistent and centralized across the company ✅Automate updates with AI Detect contact info from emails and create and update contacts automatically Reduce contact duplication, outdated records, and manual edits Create new contacts from audio notes, email signatures, and messages ✅Control permissions and visibility Set permission levels: “View Only, Can Edit, Can Share, Can Delete” Hide sensitive contact fields from unauthorized users Ensure data sharing complies with internal privacy and security policies ✅Centralize and manage your Google Workspace™ directory Sync your Google Workspace™ Directory and LDAP with users’ devices (iPhones, Android, Google Phones) Let employees update their own directory profiles Build and manage a unified, always up-to-date company address book ✅Access shared contacts everywhere Your users can access shared contacts in Gmail™ , Google Contacts™ , Android, iPhone, Outlook, WhatsApp, Zoom, and CRM. No installation required on user devices — sync happens in real time Enable autocomplete in Gmail™ and other Google apps ✅Comments, Notes and notifications Add internal notes or comments to contacts directly from Gmail™ Mention teammates in notes using @mentions — they’ll get notified instantly With the help of notifications, you can revert any edits made on the contact list ✅Custom Fields to personalize your contact cards Set custom fields like “Customer ID,” “Plan Type,” “Onboarding Date,” “Birthday” or anything your team needs You can define custom contact fields using free text input or dropdown menus with preset options Then when your contacts are created or updated by your users or the AI, custom fields can be filled out manually or selected from predefined dropdown menus Structure contacts based on your workflow or industry - set custom fields like “Customer Type,” “Sales Region,” or “Project Name” to organize your contacts in a way that fits your industry — whether you’re in sales, education, healthcare, or real estate. This makes your contact lists more useful and easier to manage Improve searchability and categorization of shared contacts - categories like "Millennials”, “Buyer Priority,” “Renewal Due,” or “Favourite colour - Blue” so your team can quickly find the right contacts. This improves search results and helps everyone stay organized. ✅Search, filter, and organize contacts Use advanced search to find contacts by company, location, job title, or tags Filter by custom fields, roles, teams, clients, or vendors Organize your database your way with flexible labeling and grouping options ✅History logs : Track every change made to a contact, including who edited what and when Revert edit of the contact data from notifications Improve transparency and audit readiness ✅Unlimited Backup/Restore Restore deleted contacts anytime — no time limits With Shared Contacts admin logs, track any update made in contacts by your users. Use multi-criteria search to run investigations , revert updates and restore in one click any deleted contact. ✅Integrate with the tools you already use Works natively with Gmail™ and Google Contacts™ Synchronize contacts from your Active Directory, CRM, ERP, and mobile devices — all in one place Connect with CRMs Integrate with helpdesks, IP phone systems, and 3,000+ apps via Workflow automations or our Public API Why choose ContactsFlow™ (formerly Shared Contacts for Gmail™)? ContactsFlow™ (formerly Shared Contacts for Gmail™) is one of the top-rated solutions for sharing and managing Google Contacts™ across your team or organization. Whether you’re using Gmail™ or Google Workspace™ (formerly G Suite), you can easily create and share contact labels (also known as contact groups) with internal and external users including free Gmail™ accounts. It’s trusted by thousands of teams as a better alternative to tools like Shared Contacts Manager, ContactBook, CoContacts, Shared Groups, Voyzu, and others. Contacts are auto-captured from emails, calls, forms, and files. With just a few clicks, you can assign flexible permissions like View Only, Can Edit, Can Share, or Can Delete. You don’t need to leave Gmail™ — you can view, edit, and share contacts directly from your inbox or Google™ Contacts. Contacts sync everywhere and no more duplicate entry or update work needed. Every member of your team gets the right contact instantly, with full context and notes. The app also supports contact backups, making it easy to restore lost data and keep your contact database secure and up to date across all devices. Designed for easy contact management, ContactsFlow™ (formerly Shared Contacts for Gmail™) makes contact sharing effortless for businesses of any size. Install it in seconds and start collaborating instantly. Try it for free and see how it transforms the way your team shares and manages contacts, without complex setups or high costs. Start sharing smarter. Let AI do the busywork. 🔗 Visit www.contactsflow.ai for support, pricing, FAQs, and integrations.