Form Director vs ContactsFlow™ for Gmail™

Form Director turns your Google Forms™ submissions into Google Docs™, Slides™, Sheets™, Calendar™ events, Contacts™, Tasks™, Cloud Database records, Email notifications, QuickBooks posts, Trello cards, Insightly objects, Slack messages, Asana tasks, Hubspot contacts, etc. FREE quota to try your integrations and automation with Google Workspace™ apps and other external applications. Form Director is a comprehensive integration and automation solution designed to streamline all of your business and professional workflows simply from Google Forms. APP INTEGRATIONS ✔ Google Forms™ to Google Workspace™ apps — Google Calendar™, Contacts™, Tasks™, Docs™, Sheets™ ✔ Google Forms™ to Databases — MySQL and more ✔ Google Forms™ Email Notifications via Gmail™ and other custom email providers ✔ Google Forms™ to CRM systems — Salesforce and more ✔ Google Forms™ to Communication tools — Google Chat™, Slack, and more Refer to https://formdirector.jivrus.com/apps for the full set of integrations. KEY FEATURES ► Flexible Service Management: Effortlessly enable or disable various services to suit your specific workflow needs. ► Document Generation and Distribution: Generate, store, and email documents in multiple formats (PDF, Word, Excel, PowerPoint) with ease. ► Precise File Sharing: Share generated files with multiple recipients, granting edit, view, or comment access to ensure seamless collaboration. ► Instant Notification System: Stay informed through prompt success notifications via templated email messages. ► Error Alerting: Proactively address issues with automatic error notifications in the event of service processing failure. ► Robust Mapping Infrastructure: Connect and map various fields, including form, templated, calculated, result, and lookup fields, for comprehensive data alignment. ► Intelligent Field Mapping Automation: Achieve efficiency and accuracy with intelligent field mapping that reduces manual effort. ► User-Friendly Field Picker: Easily select form fields, app fields, system fields, and result fields using an intuitive graphical interface. ► Conditional Service Execution: Tailor your processes by executing services based on specific conditions, providing dynamic flexibility. ► Seamless Service Chaining: Streamline your workflow by passing the response of one service to the next, ensuring a cohesive and integrated process. ► Automated Numbering: Form Director automatically generates document and field numbers in a preferred incremental order, enhancing organization and consistency. ► Comprehensive Toolkit: Access a suite of bundled tools, including Response Manager, Cloner, and Form Limiter, to manage forms and optimize workflows. Refer https://formdirector.jivrus.com/features USE CASES Discover the boundless potential of Form Director as we delve into a myriad of supported applications and their corresponding use cases. Unleash your creative ingenuity to harness the power of Form Director, applying it wherever it aligns with your needs, regardless of the diverse range of use cases at your disposal. Some of the sample use cases are listed below: ► Seamlessly publish proposals, agreements, invoices, estimates, contracts, bills, letters, and more by submitting information through Google Forms. Automatically generate professional documents in Google Docs™ with the gathered data. ► Effortlessly create sales and marketing presentations, pitch decks, monthly meeting slides, and more by merging your template with data collected from Google Forms™. Streamline the process of building engaging presentations in Google Slides™. ► Simplify record-keeping by generating entries in as many different Google Sheets™ accessible to distinct teams for every form submission. Enhance data management and collaboration within your organization. ► Streamline appointment booking, table reservations, and meeting scheduling by creating events in Google Calendar™ from form submissions. Ensure efficient time management and scheduling. ► Automatically transform leads into Google Contacts™ for efficient customer relationship management. Build a centralized database of potential clients effortlessly. ► Capture various data points, such as customer information, orders, tickets, invoices, and payments, and integrate them into your database with ease. Flexibly customize your data collection process using Google Forms™. ► Boost productivity by creating to-do items in Google Tasks™ when leads sign up on your website. Manage tasks efficiently and stay organized. ► Automatically send templated emails to confirm order submissions to customers, project teams, and delivery teams. Enhance communication and streamline order processing. ► Simplify onboarding processes for employees, vendors, and customers in QuickBooks by using Google Forms. Accelerate financial record-keeping and management. ► Create Trello cards and organize work items directly from form submissions. Enhance task management and collaboration within your team. ► Send SMS, Slack, Google Chat™, Telegram, and Whatsapp notifications to your delivery team when orders are submitted through Google Forms. Improve real-time communication and order fulfillment. ► Automatically create leads, contacts, and opportunities in Insightly, Salesforce, Copper, or HubSpot when potential customers inquire about products on your website using Google Forms™. Streamline lead management and sales processes. ► Create new tasks in Asana or Basecamp for delivering ordered items when customers submit Google Forms™. Enhance task management and streamline order fulfillment. ► Automatically create records in Smartsheet or Airtable from Google Forms™ submissions. Enhance project and data management within your organization. ► Automatically create tickets in Zendesk upon Google Forms™ submissions. Streamline customer support and issue resolution. ► Seamlessly add contacts to your Mailchimp or ActiveCampaign lists upon Google Forms™ submissions. Enhance your email marketing and customer engagement efforts. ► Effortlessly create customer records, invoice items, and invoices in Stripe or Paypal directly from Google Forms™ submissions. Streamline payment processing and financial tracking. ► Make HTTP post requests to external systems or services upon Google Forms™ submissions, enabling flexible and custom integrations. ► Post tweets in your Twitter timeline or updates on LinkedIn upon Google Forms™ submissions, enhancing your social media presence and engagement. Explore more automation use cases at https://formdirector.jivrus.com/docs/articles/101-automations-from-google-forms Form Director has been meticulously designed as a robust tool to orchestrate Google Forms™ according to your preferences, offering an exceptionally user-friendly experience. Maximize its potential to optimize your workflow and achieve outstanding results. The basic features of “Form Director” with a limited quota are FREE. Advanced features and enhanced quota are available under paid subscriptions. SUPPORT For more details refer https://formdirector.jivrus.com Contact us at http://www.jivrus.com/about/contact-us or email [email protected] for any query or feature request. Built with 🔥 & 💚 by Jivrus Technologies.

ContactsFlow™(formerly Shared Contacts for Gmail™) is an AI-powered contact management solution for Google Workspace™ that lets teams share, manage, and sync Google Contacts™ across their entire organization instantly and at scale. Create a single source of truth for your contacts, automate contact updates, and ensure everyone has access to accurate, up-to-date information across Gmail™, Google Contacts™, Calendar™, mobile devices, and integrated business tools.Whether you’re in HR, IT, Sales, or Marketing, this powerful contact-sharing tool helps unify your company’s address book, streamline communication, and make contact management simple and efficient. ✅ What You Can Do with ContactsFlow™ App -Unify Google™ LDAP Directories Across Domains Combine the LDAP directories of multiple Google Workspace™ domains in just one click. All employees regardless of which domain they belong to can access and sync the latest contact info of their colleagues across Gmail™, Calendar™, Drive™, mobile devices, and all connected apps. -Access Your Company Directory from Any Device Instantly sync your company’s Google™ LDAP directory to your phone and communication apps. No more scrambling to find a colleague’s number while on the go, all contact details are accessible anytime, anywhere, even on iPhone, Android, and Google Pixel devices. -Create a Shared Address Book for Your Teams Keep your entire team updated with the latest lead details, client information, or vendor contacts. As statuses or roles change, ContactsFlow™ ensures everyone sees the latest updates automatically — no more double-entry or outdated information. -Make External Collaboration Simple Easily share Google Contacts™ with agencies, contractors, or freelancers — even if they’re outside your domain. Give them instant access to only the contacts they need, with permission controls for added security. Key Features of ContactsFlow™ ✅Share your Google Contacts™ with anyone, inside or outside your organization Easily share contact labels with teammates, departments, or even Gmail™ users outside your domain. Enable real-time collaboration with external partners, contractors, or agencies by giving them access to the contacts they need. ✅Centralize your company-wide contacts in one place Build a unified address book that includes all internal and external contacts. Keep everyone on your team aligned with access to the most accurate, updated contact information. ✅Instantly sync Google Contacts™ across all devices and apps Contacts automatically sync to iPhones, Android devices, tablets, Google Contacts™, Gmail™, Calendar™, Drive™, and more. No need for manual exports or third-party tools — syncing happens automatically in real time. ✅Integrate with the tools your team already uses Connect ContactsFlow™ with CRM and thousands of other apps. Use Zapier or our Public API to automate workflows and contact updates across your business stack. ✅Manage and sync your Google™ LDAP Directory across all platforms Keep your company directory synced with users’ mobile phones, Google apps, and IP phone systems. Let employees edit and manage their own profiles — no IT request needed. ✅Hidden Fields to hide sensitive contact fields from unauthorized users Control visibility by restricting access to specific fields like personal phone numbers or internal notes. Enforce privacy policies and ensure data protection compliance. ✅Custom Fields to personalize your contact cards Set custom fields like “Customer ID,” “Plan Type,” “Onboarding Date,” “Birthday” or anything your team needs You can define custom contact fields using free text input or dropdown menus with preset options Then when your contacts are created or updated by your users or the AI, custom fields can be filled out manually or selected from predefined dropdown menus Structure contacts based on your workflow or industry - set custom fields like “Customer Type,” “Sales Region,” or “Project Name” to organize your contacts in a way that fits your industry — whether you’re in sales, education, healthcare, or real estate. This makes your contact lists more useful and easier to manage Improve searchability and categorization of shared contacts - categories like "Millennials”, “Buyer Priority,” “Renewal Due,” or “Favourite colour - Blue” so your team can quickly find the right contacts. This improves search results and helps everyone stay organized. ✅Use powerful search and filter tools to find any contact fast Search by name, company, title, tags, or custom fields. Filter contacts by team, location, client type, or any other relevant criteria. ✅Share your Google™ LDAP Directory with anyone using Gmail™ or Google Workspace™ Grant access to users or groups from other domains who need visibility into your organization’s directory. Make collaboration seamless across multi-domain or multi-company environments. ✅Assign access permissions to every user Choose from “View Only,” “Can Edit,” “Can Share,” or “Can Delete” for each shared contact list. Control who can do what with your organization’s contacts. ✅Add internal comments and tag teammates Leave notes or context directly on contact profiles. Use @mentions to notify colleagues about updates or next steps — right from the contact card. ✅Create unlimited contact lists and categories Organize contacts by project, department, region, or client type. No restrictions on how many contact groups you can create or share. ✅Enjoy unlimited sharing capacity Share with as many users, groups, and collaborators as needed — no limits. Perfect for growing teams or organizations with complex structures. ✅Restore deleted contacts with no time limit Roll back accidental deletions with our unlimited restore feature. Keep your team’s contact database safe from human error or sync issues. Why choose ContactsFlow™ (formerly Shared Contacts for Gmail™)? ContactsFlow™ (formerly Shared Contacts for Gmail™) is one of the top-rated solutions for sharing and managing Google Contacts™ across your team or organization. Whether you’re using Gmail™ or Google Workspace™ (formerly G Suite), you can easily create and share contact labels (also known as contact groups) with internal and external users including free Gmail™ accounts. It’s trusted by thousands of teams as a better alternative to tools like Shared Contacts Manager, ContactBook, CoContacts, Shared Groups, Voyzu, and others. Contacts are auto-captured from emails, calls, forms, and files. With just a few clicks, you can assign flexible permissions like View Only, Can Edit, Can Share, or Can Delete. You don’t need to leave Gmail™ — you can view, edit, and share contacts directly from your inbox or Google™ Contacts. Contacts sync everywhere and no more duplicate entry or update work needed. Every member of your team gets the right contact instantly, with full context and notes. The app also supports contact backups, making it easy to restore lost data and keep your contact database secure and up to date across all devices. Designed for easy contact management, ContactsFlow™ (formerly Shared Contacts for Gmail™) makes contact sharing effortless for businesses of any size. Install it in seconds and start collaborating instantly. Try it for free and see how it transforms the way your team shares and manages contacts, without complex setups or high costs. Start sharing smarter. Let AI do the busywork. 🔗 Visit www.contactsflow.ai for support, pricing, FAQs, and integrations. 🔍 F.A.Q 1. How does the Contacts AI Auto-Updater work inside Gmail™? It scans your incoming emails for contact info like names, emails, phone numbers, and job titles. When it finds new or updated data, it automatically updates or creates the contact directly inside Gmail™—no copy-pasting needed. 2. Can Gmail™ automatically create contacts from email signatures? Yes. The AI detects signatures in emails and auto-creates a contact card with details like name, phone number, and company, which you can edit or share instantly. 3. What happens when a contact changes their phone number or job title? The AI Auto-Updater detects changes in email signatures or headers and updates the contact across your Google Contacts™, Gmail™, and synced devices automatically. 4. Can I stop duplicate contacts in Google Contacts™ with this tool? Yes. The AI identifies duplicate entries and merges or updates them, helping you maintain a clean, accurate Google Contacts™ database. 5. Can I share contact labels with my team in Google Workspace™? Absolutely. You can share any Google Contacts™ label with users or Google Groups™ and manage permissions like View Only, Can Edit, or Can Share. 6. How do I update Google Contacts™ without leaving Gmail™? The Gmail™ add-on allows you to view, edit, and share contact cards directly from your Gmail™ sidebar—no need to switch tabs or open Google Contacts™. 7. Does this Gmail™ add-on work on mobile Gmail™ apps? Yes. It works on both Gmail™ for desktop and Gmail™ mobile apps. Contacts created or updated via the add-on sync across all your devices, including iPhones and Android. 8. Can I sync contacts between Google Workspace™ and my CRM? Yes. The add-on supports contact synchronization from external CRM systems through our API or automation workflows. 9. How do I share contacts between departments or Google Groups™? Create a Shared Contact Label and share it with specific users or entire Google Groups™. Everyone gets synced access in real time. 10. How can I use Gmail™ to manage client or vendor contact lists? Use the add-on to tag contacts (e.g., “Clients” or “Vendors”) and manage shared access, notes, and updates without leaving Gmail™. 11. Does this Gmail™ add-on use AI to manage contacts? Yes. The AI automatically detects contact data in emails and updates or creates contacts in your Google account without manual input. 12. Can AI update contacts automatically from Gmail™ threads? Yes. It detects contact changes, like new emails or phone numbers, and updates your shared contact lists instantly. 13. What kind of information can the AI extract from emails? The AI extracts names, job titles, phone numbers, email addresses, company names, and more—from email signatures and message bodies. 14. Can AI add notes to contacts based on email conversations? Yes. It summarizes key points from your email threads (e.g., "Requested demo," "Interested in upgrade") and adds them to the contact’s notes. 15. Is the contact data updated in real-time across all Google™ apps? Yes. Updates are synced instantly across Gmail™, Google Contacts™, Calendar™, Drive™, and mobile devices. 16. Can I control who sees which contacts in my organization? Yes. You can assign permission levels (View Only, Can Edit, Can Share, Can Delete) to control who sees and manages each contact. 17. Is it possible to hide private fields like notes or phone numbers? Absolutely. Admins can choose to hide sensitive fields like personal numbers or notes from specific users or groups. 18. How do I assign contact sharing permissions in Google Contacts™? From the ContactsFlow™ Dashboard or Gmail™ sidebar, assign permissions per user or group when sharing a label. 19. Is this tool secure for enterprise use? Yes. It’s GDPR-compliant, secure, and used by enterprise customers worldwide to manage contact data across teams. 20. Can I restrict access to certain contact fields per user role? Yes. You can control field-level visibility so only authorized users can view or edit sensitive information. 21. What are Shared Contact Lists and how do they work? Shared Contact Lists are Google Contacts™ labels that you can share with your team. When a contact is added or updated in the label, all users get real-time access. 22. Can I add custom fields to Google Contacts™? Yes. You can create and manage custom fields like “Customer ID” or “Contract End Date” to better organize your contacts. 23. Does this tool support backup and recovery of deleted contacts? Yes. You have unlimited backups and can restore any deleted contact, even months later. 24. Can I filter contacts by role, region, or status in Gmail™? Yes. Use advanced search filters on custom fields, job titles, company names, and more. 25. How do I tag teammates or leave internal notes on contact cards? You can add notes directly from Gmail™ and mention teammates using @tags, which sends them notifications. 26. Can I import contacts from my ERP or Active Directory into Google Contacts™? Yes. You can sync contacts from ERPs or Active Directory into ContactsFlow™, then share and manage them across Google Workspace™. 27. How do I sync contacts between multiple Google Workspace™ domains? You can set up directory synchronization between different domains, so all users share a unified address book. 28. Can this add-on make my contacts visible in other communication or productivity apps? Yes. Once contacts are synced with Google Contacts™, they automatically appear in any application that uses your device’s contact list. 29. Do I need to install anything on mobile devices to sync contacts? No. Once the app is installed and contacts are shared, they sync automatically to mobile devices without extra installation. There is also a mobile app, where you can create AI powered contacts by scanning a business card or with voice notes/audio or manually.