ContactsFlow™ for Gmail™ vs Document Studio

ContactsFlow™(formerly Shared Contacts for Gmail™) is an AI-powered contact management solution for Google Workspace™ that lets teams share, manage, and sync Google Contacts™ across their entire organization instantly and at scale. Create a single source of truth for your contacts, automate contact updates, and ensure everyone has access to accurate, up-to-date information across Gmail™, Google Contacts™, Calendar™, mobile devices, and integrated business tools.Whether you’re in HR, IT, Sales, or Marketing, this powerful contact-sharing tool helps unify your company’s address book, streamline communication, and make contact management simple and efficient. ✅ What You Can Do with ContactsFlow™ App -Unify Google™ LDAP Directories Across Domains Combine the LDAP directories of multiple Google Workspace™ domains in just one click. All employees regardless of which domain they belong to can access and sync the latest contact info of their colleagues across Gmail™, Calendar™, Drive™, mobile devices, and all connected apps. -Access Your Company Directory from Any Device Instantly sync your company’s Google™ LDAP directory to your phone and communication apps. No more scrambling to find a colleague’s number while on the go, all contact details are accessible anytime, anywhere, even on iPhone, Android, and Google Pixel devices. -Create a Shared Address Book for Your Teams Keep your entire team updated with the latest lead details, client information, or vendor contacts. As statuses or roles change, ContactsFlow™ ensures everyone sees the latest updates automatically — no more double-entry or outdated information. -Make External Collaboration Simple Easily share Google Contacts™ with agencies, contractors, or freelancers — even if they’re outside your domain. Give them instant access to only the contacts they need, with permission controls for added security. Key Features of ContactsFlow™ ✅Share your Google Contacts™ with anyone, inside or outside your organization Easily share contact labels with teammates, departments, or even Gmail™ users outside your domain. Enable real-time collaboration with external partners, contractors, or agencies by giving them access to the contacts they need. ✅Centralize your company-wide contacts in one place Build a unified address book that includes all internal and external contacts. Keep everyone on your team aligned with access to the most accurate, updated contact information. ✅Instantly sync Google Contacts™ across all devices and apps Contacts automatically sync to iPhones, Android devices, tablets, Google Contacts™, Gmail™, Calendar™, Drive™, and more. No need for manual exports or third-party tools — syncing happens automatically in real time. ✅Integrate with the tools your team already uses Connect ContactsFlow™ with CRM and thousands of other apps. Use Zapier or our Public API to automate workflows and contact updates across your business stack. ✅Manage and sync your Google™ LDAP Directory across all platforms Keep your company directory synced with users’ mobile phones, Google apps, and IP phone systems. Let employees edit and manage their own profiles — no IT request needed. ✅Hidden Fields to hide sensitive contact fields from unauthorized users Control visibility by restricting access to specific fields like personal phone numbers or internal notes. Enforce privacy policies and ensure data protection compliance. ✅Custom Fields to personalize your contact cards Set custom fields like “Customer ID,” “Plan Type,” “Onboarding Date,” “Birthday” or anything your team needs You can define custom contact fields using free text input or dropdown menus with preset options Then when your contacts are created or updated by your users or the AI, custom fields can be filled out manually or selected from predefined dropdown menus Structure contacts based on your workflow or industry - set custom fields like “Customer Type,” “Sales Region,” or “Project Name” to organize your contacts in a way that fits your industry — whether you’re in sales, education, healthcare, or real estate. This makes your contact lists more useful and easier to manage Improve searchability and categorization of shared contacts - categories like "Millennials”, “Buyer Priority,” “Renewal Due,” or “Favourite colour - Blue” so your team can quickly find the right contacts. This improves search results and helps everyone stay organized. ✅Use powerful search and filter tools to find any contact fast Search by name, company, title, tags, or custom fields. Filter contacts by team, location, client type, or any other relevant criteria. ✅Share your Google™ LDAP Directory with anyone using Gmail™ or Google Workspace™ Grant access to users or groups from other domains who need visibility into your organization’s directory. Make collaboration seamless across multi-domain or multi-company environments. ✅Assign access permissions to every user Choose from “View Only,” “Can Edit,” “Can Share,” or “Can Delete” for each shared contact list. Control who can do what with your organization’s contacts. ✅Add internal comments and tag teammates Leave notes or context directly on contact profiles. Use @mentions to notify colleagues about updates or next steps — right from the contact card. ✅Create unlimited contact lists and categories Organize contacts by project, department, region, or client type. No restrictions on how many contact groups you can create or share. ✅Enjoy unlimited sharing capacity Share with as many users, groups, and collaborators as needed — no limits. Perfect for growing teams or organizations with complex structures. ✅Restore deleted contacts with no time limit Roll back accidental deletions with our unlimited restore feature. Keep your team’s contact database safe from human error or sync issues. Why choose ContactsFlow™ (formerly Shared Contacts for Gmail™)? ContactsFlow™ (formerly Shared Contacts for Gmail™) is one of the top-rated solutions for sharing and managing Google Contacts™ across your team or organization. Whether you’re using Gmail™ or Google Workspace™ (formerly G Suite), you can easily create and share contact labels (also known as contact groups) with internal and external users including free Gmail™ accounts. It’s trusted by thousands of teams as a better alternative to tools like Shared Contacts Manager, ContactBook, CoContacts, Shared Groups, Voyzu, and others. Contacts are auto-captured from emails, calls, forms, and files. With just a few clicks, you can assign flexible permissions like View Only, Can Edit, Can Share, or Can Delete. You don’t need to leave Gmail™ — you can view, edit, and share contacts directly from your inbox or Google™ Contacts. Contacts sync everywhere and no more duplicate entry or update work needed. Every member of your team gets the right contact instantly, with full context and notes. The app also supports contact backups, making it easy to restore lost data and keep your contact database secure and up to date across all devices. Designed for easy contact management, ContactsFlow™ (formerly Shared Contacts for Gmail™) makes contact sharing effortless for businesses of any size. Install it in seconds and start collaborating instantly. Try it for free and see how it transforms the way your team shares and manages contacts, without complex setups or high costs. Start sharing smarter. Let AI do the busywork. 🔗 Visit www.contactsflow.ai for support, pricing, FAQs, and integrations. 🔍 F.A.Q 1. How does the Contacts AI Auto-Updater work inside Gmail™? It scans your incoming emails for contact info like names, emails, phone numbers, and job titles. When it finds new or updated data, it automatically updates or creates the contact directly inside Gmail™—no copy-pasting needed. 2. Can Gmail™ automatically create contacts from email signatures? Yes. The AI detects signatures in emails and auto-creates a contact card with details like name, phone number, and company, which you can edit or share instantly. 3. What happens when a contact changes their phone number or job title? The AI Auto-Updater detects changes in email signatures or headers and updates the contact across your Google Contacts™, Gmail™, and synced devices automatically. 4. Can I stop duplicate contacts in Google Contacts™ with this tool? Yes. The AI identifies duplicate entries and merges or updates them, helping you maintain a clean, accurate Google Contacts™ database. 5. Can I share contact labels with my team in Google Workspace™? Absolutely. You can share any Google Contacts™ label with users or Google Groups™ and manage permissions like View Only, Can Edit, or Can Share. 6. How do I update Google Contacts™ without leaving Gmail™? The Gmail™ add-on allows you to view, edit, and share contact cards directly from your Gmail™ sidebar—no need to switch tabs or open Google Contacts™. 7. Does this Gmail™ add-on work on mobile Gmail™ apps? Yes. It works on both Gmail™ for desktop and Gmail™ mobile apps. Contacts created or updated via the add-on sync across all your devices, including iPhones and Android. 8. Can I sync contacts between Google Workspace™ and my CRM? Yes. The add-on supports contact synchronization from external CRM systems through our API or automation workflows. 9. How do I share contacts between departments or Google Groups™? Create a Shared Contact Label and share it with specific users or entire Google Groups™. Everyone gets synced access in real time. 10. How can I use Gmail™ to manage client or vendor contact lists? Use the add-on to tag contacts (e.g., “Clients” or “Vendors”) and manage shared access, notes, and updates without leaving Gmail™. 11. Does this Gmail™ add-on use AI to manage contacts? Yes. The AI automatically detects contact data in emails and updates or creates contacts in your Google account without manual input. 12. Can AI update contacts automatically from Gmail™ threads? Yes. It detects contact changes, like new emails or phone numbers, and updates your shared contact lists instantly. 13. What kind of information can the AI extract from emails? The AI extracts names, job titles, phone numbers, email addresses, company names, and more—from email signatures and message bodies. 14. Can AI add notes to contacts based on email conversations? Yes. It summarizes key points from your email threads (e.g., "Requested demo," "Interested in upgrade") and adds them to the contact’s notes. 15. Is the contact data updated in real-time across all Google™ apps? Yes. Updates are synced instantly across Gmail™, Google Contacts™, Calendar™, Drive™, and mobile devices. 16. Can I control who sees which contacts in my organization? Yes. You can assign permission levels (View Only, Can Edit, Can Share, Can Delete) to control who sees and manages each contact. 17. Is it possible to hide private fields like notes or phone numbers? Absolutely. Admins can choose to hide sensitive fields like personal numbers or notes from specific users or groups. 18. How do I assign contact sharing permissions in Google Contacts™? From the ContactsFlow™ Dashboard or Gmail™ sidebar, assign permissions per user or group when sharing a label. 19. Is this tool secure for enterprise use? Yes. It’s GDPR-compliant, secure, and used by enterprise customers worldwide to manage contact data across teams. 20. Can I restrict access to certain contact fields per user role? Yes. You can control field-level visibility so only authorized users can view or edit sensitive information. 21. What are Shared Contact Lists and how do they work? Shared Contact Lists are Google Contacts™ labels that you can share with your team. When a contact is added or updated in the label, all users get real-time access. 22. Can I add custom fields to Google Contacts™? Yes. You can create and manage custom fields like “Customer ID” or “Contract End Date” to better organize your contacts. 23. Does this tool support backup and recovery of deleted contacts? Yes. You have unlimited backups and can restore any deleted contact, even months later. 24. Can I filter contacts by role, region, or status in Gmail™? Yes. Use advanced search filters on custom fields, job titles, company names, and more. 25. How do I tag teammates or leave internal notes on contact cards? You can add notes directly from Gmail™ and mention teammates using @tags, which sends them notifications. 26. Can I import contacts from my ERP or Active Directory into Google Contacts™? Yes. You can sync contacts from ERPs or Active Directory into ContactsFlow™, then share and manage them across Google Workspace™. 27. How do I sync contacts between multiple Google Workspace™ domains? You can set up directory synchronization between different domains, so all users share a unified address book. 28. Can this add-on make my contacts visible in other communication or productivity apps? Yes. Once contacts are synced with Google Contacts™, they automatically appear in any application that uses your device’s contact list. 29. Do I need to install anything on mobile devices to sync contacts? No. Once the app is installed and contacts are shared, they sync automatically to mobile devices without extra installation. There is also a mobile app, where you can create AI powered contacts by scanning a business card or with voice notes/audio or manually.

Transform Google Forms™ responses and Google Sheets™ data into professional PDFs and personalized documents - automatically. Document Studio is a powerful, all-in-one solution for document generation and workflow automation. Built by a Google Developer Expert and security-audited for enterprise use. ► HOW IT WORKS 1. DATA SOURCE: Connect a Google Sheet or Google Form. 2. DESIGN: Create your template in Google Docs, Sheets, or Slides using {{markers}}. 3. AUTOMATE: Documents are generated on form submission, on a schedule, or manually. ► INTEGRATIONS Connect your documents to the apps you already use: • Communications: Slack, WhatsApp, Telegram, Discord, and Google Chat. • Project Management: Trello, Asana, Google Tasks, Notion, and Airtable. • Payments: Stripe, PayPal, and Razorpay with UPI Payment QR Codes. • Digital Signatures: Zoho Sign and Adobe Sign. • Messaging: SMS via Twilio or MessageBird. ► KEY FEATURES ► DOCUMENT GENERATION - Create PDFs, Word, Excel, or PowerPoint files instantly - Apply conditional logic with IF statements to show/hide content - Embed QR codes, barcodes, charts, and images automatically - Include form attachments directly in your documents ► SMART AUTOMATION - Send personalized emails via Gmail, SendGrid, or Amazon SES - Auto-organize files into custom Drive folders with smart naming - Schedule workflows or trigger on form submission - Merge multiple documents into one ► COMMON USE CASES • Business: Sales quotes, NDAs, purchase orders, and invoices. • Education: Student test results, certificates, and report cards. • HR: Offer letters, employee appraisals, and policy documents. • Events: QR-coded tickets and automated invitations. ► SECURITY & PRIVACY • Your data stays in your Google Drive. We do not store or share your data. • Security: Source code is audited by a Google-appointed security vendor. • Compliance: Student Data Privacy Addendum (DPA) available for US K-12 schools. ► GETTING STARTED Help Center: https://digitalinspiration.com/docs/document-studio Video Tutorials: https://www.youtube.com/playlist?list=PLIO7o3VwD0X9y87q0lTCh3YtIJuIi3kkT ► AUTOMATION EXAMPLES Here's a partial list of processes you can automate with Document Studio: ✓ Generate documents from Google Sheets™ and Google Forms™ ✓ Send text messages (SMS) with Twilio or Message Bird ✓ Create tasks in Trello or Asana ✓ Send mail merge with Gmail, Amazon AWS SES, SparkPost or SendGrid ✓ Send push notifications to mobile with IFTTT ✓ Post messages in Slack, Google Chat™, Discord, or Telegram ✓ Create folders, copy and share files with Google Drive™ ✓ Call webhooks with payloads using POST, GET or any method ✓ Organize files uploaded through Google Forms™ ✓ Rename files uploaded through Google Forms™ and save in Google Drive™ ✓ Create and send invoices with PayPal, Stripe or Razorpay ✓ Generate dynamic images from templates created in Google Slides™ ✓ Send documents for electronic signature with Zoho Sign or Adobe Sign. ✓ Send WhatsApp messages from Google Forms™ ✓ Create Airtable records from Google Forms™ and Google Sheets™ ✓ Send emails to unique CC and BCC recipients from Google Sheets™ Google Forms™, Google Chat™, Google Docs™, Google Drive™, Google Sheets™, Google Slides™, Google Workspace™ are trademarks of Google LLC. ► CHANGELOG v2026 (Feb 6, 2026) Send invoices with UPI Payment QR Codes, Stripe payment links. Coming soon, support for Notion. v2023 - Added support for WhatsApp and Airtable, Embed Google Drawings in Google Documents and Email templates. V2022 (August 15, 2022) - The all-new Document Studio is here and includes tons of new features and improvements. - Embed Google Charts in Sheets, Slides, Docs and Email - RTL Support for languages like Hebrew and Arabic - Support for Templated HTML through Scriptlets - Support merge tags in header, footer and footnotes of document templates - Resize Embedded Images in Google Docs Template - Embed URLs in Google Slides using the {{Embed Link, text, link}} notation - Attach files in Email using the {{Email File, File Name or File Id or File Path}} notation - File Upload questions in Google Sheets are hyperlinked to the original file (multiple files supported) - If a file upload question contains a single image, it is added inline in the Google Sheet. For questions with multiple file uploads, the file links are added. - Embed inline images in Sheets, Docs, Email and Slides using the {{Embed Image, file link}} or {{Email Image, file question}} notation - Add File Attachments column in Google Sheets and attach quick files in email - IFTTT Push Notifications - Organize File Uploads from Google Forms in Google Drive - Uploaded images from Forms are added as inline images in Google Docs, Slides and as links in email templates - Uploaded files from Forms are added as links in Google Docs, Slides and Email templates - New option: Create Read Only files in Drive to not allow revisions or comments - New option: Prevent viewers from downloading and copying files - New option: Attach generated files in email messages - Folder Management - Copy or create new files and folder for user onboarding - Time Delay features lets you postpone the workflow based on criteria - Combine and Merge multiple documents in one - Send email with Gmail, Sendgrid (limit 10 MB), Amazon SES, Sparkpost - File Sharing Options - Anyone - Anyone with the link - Anyone in domain - Anyone in domain with the link v21 - Added support for document tabs in Google Docs v20 - Google has deprecated Google Cloud Print. v19 - Improved concurrency checks when multiple Google Forms are submitted simultaneously, added option to include Response Edit URL in email notifications, moved email editor to Cloudflare CDN, removed HTML tags from subject line. v17.4 - Merge on Form Submit option restored in the Save section (thanks for the feedback). If a Google Form submission is routed to multiple email recipients and one or more email addresses is invalid, the notification would still go out to other valid email addresses. v17.0 - Google Forms Publisher lets you choose one or more Google Forms for which the documents should be generated. Document Studio can now be easily configured to either send emails, or merge documents or do both tasks simultaneously. The merge documents can be sent as file attachments with mail merge. v101 - Added option to resize images in documents that use Google Docs, Google Sheets or Google Slides as templates. v100 - Fix for document template markers. v99 - Resolved issue related to Google File Picker for selecting folders and documents in Google Drive v98 - Migrated to Chrome V8, makes the add-on faster and better. v97 - Fix permissions issue with sharing merged documents in Google Drive. v94 - Security Assessment completed by Google. Scopes updated. v91 - New Tutorial - How to generate PDF from Google Form responses - http://bit.ly/FormsPDF v88 - Automatically skip rows from merging that are hidden in the sheet or filtered. Added support for inline checkout for customers in India. v87 - Quotation marks and apostrophe issue resolved when different styles are used in the document template and source spreadsheet. v84 - Improved export engine for saving files in PDF and other formats. v83 - Bug fix for date issue in Google Forms where the output date in the generated document was off by 1 day for some timezone. v82 - Added support for Google Team Drives. Now select templates with the File Picker in Team Drives, store merged documents inside Team Drive folders. v81 - Google Sheets add-ons may have issues when a user is logged into multiple Google accounts in the same browser. This patch resolves the issue by asking the user to switch to the default account. v78 - Use the preview option to test your settings before running a live document or mail merge. Open sent emails directly from the merge sheet. Merge multiple rows into a single document. Include emoji in email message and subject. Code your own email templates in HTML. v74 - Added support for embedding inline images uploaded via the File Upload field in Google Forms. Bug fixes. v70 - You can now include {{placeholders}} inside the Header, Footer and Footnote section of Google Document templates. Bug fixes. v68: Improved marker detection in Google Slide Templates. Variable markers can now be used inside tables, shapes and groups of shapes or text objects. v67: Fix for Google Forms to support new lines in Paragraph fields. You can now create document templates with a large number of variable placeholders or {{markers}} v63: Bug fixes, date and time are now formatted in the Google Spreadsheet timezone v60: Added support for Gmail Aliases. Mail Merge documents and forms from any of your email accounts that are connected to Gmail. v59: Documents are regenerated when an existing form response is edited and resubmitted by the respondent. Improved Google Sheet formulae for QRCODE, GOOGLEMAPS and PAYPAL.