ContactsFlow™ for Gmail™ vs Mail Merge

ContactsFlow™(formerly Shared Contacts for Gmail™) is an AI-powered contact management solution for Google Workspace™ that lets teams share, manage, and sync Google Contacts™ across their entire organization instantly and at scale. Create a single source of truth for your contacts, automate contact updates, and ensure everyone has access to accurate, up-to-date information across Gmail™, Google Contacts™, Calendar™, mobile devices, and integrated business tools.Whether you’re in HR, IT, Sales, or Marketing, this powerful contact-sharing tool helps unify your company’s address book, streamline communication, and make contact management simple and efficient. ✅ What You Can Do with ContactsFlow™ App -Unify Google™ LDAP Directories Across Domains Combine the LDAP directories of multiple Google Workspace™ domains in just one click. All employees regardless of which domain they belong to can access and sync the latest contact info of their colleagues across Gmail™, Calendar™, Drive™, mobile devices, and all connected apps. -Access Your Company Directory from Any Device Instantly sync your company’s Google™ LDAP directory to your phone and communication apps. No more scrambling to find a colleague’s number while on the go, all contact details are accessible anytime, anywhere, even on iPhone, Android, and Google Pixel devices. -Create a Shared Address Book for Your Teams Keep your entire team updated with the latest lead details, client information, or vendor contacts. As statuses or roles change, ContactsFlow™ ensures everyone sees the latest updates automatically — no more double-entry or outdated information. -Make External Collaboration Simple Easily share Google Contacts™ with agencies, contractors, or freelancers — even if they’re outside your domain. Give them instant access to only the contacts they need, with permission controls for added security. Key Features of ContactsFlow™ ✅Share your Google Contacts™ with anyone, inside or outside your organization Easily share contact labels with teammates, departments, or even Gmail™ users outside your domain. Enable real-time collaboration with external partners, contractors, or agencies by giving them access to the contacts they need. ✅Centralize your company-wide contacts in one place Build a unified address book that includes all internal and external contacts. Keep everyone on your team aligned with access to the most accurate, updated contact information. ✅Instantly sync Google Contacts™ across all devices and apps Contacts automatically sync to iPhones, Android devices, tablets, Google Contacts™, Gmail™, Calendar™, Drive™, and more. No need for manual exports or third-party tools — syncing happens automatically in real time. ✅Integrate with the tools your team already uses Connect ContactsFlow™ with CRM and thousands of other apps. Use Zapier or our Public API to automate workflows and contact updates across your business stack. ✅Manage and sync your Google™ LDAP Directory across all platforms Keep your company directory synced with users’ mobile phones, Google apps, and IP phone systems. Let employees edit and manage their own profiles — no IT request needed. ✅Hidden Fields to hide sensitive contact fields from unauthorized users Control visibility by restricting access to specific fields like personal phone numbers or internal notes. Enforce privacy policies and ensure data protection compliance. ✅Custom Fields to personalize your contact cards Set custom fields like “Customer ID,” “Plan Type,” “Onboarding Date,” “Birthday” or anything your team needs You can define custom contact fields using free text input or dropdown menus with preset options Then when your contacts are created or updated by your users or the AI, custom fields can be filled out manually or selected from predefined dropdown menus Structure contacts based on your workflow or industry - set custom fields like “Customer Type,” “Sales Region,” or “Project Name” to organize your contacts in a way that fits your industry — whether you’re in sales, education, healthcare, or real estate. This makes your contact lists more useful and easier to manage Improve searchability and categorization of shared contacts - categories like "Millennials”, “Buyer Priority,” “Renewal Due,” or “Favourite colour - Blue” so your team can quickly find the right contacts. This improves search results and helps everyone stay organized. ✅Use powerful search and filter tools to find any contact fast Search by name, company, title, tags, or custom fields. Filter contacts by team, location, client type, or any other relevant criteria. ✅Share your Google™ LDAP Directory with anyone using Gmail™ or Google Workspace™ Grant access to users or groups from other domains who need visibility into your organization’s directory. Make collaboration seamless across multi-domain or multi-company environments. ✅Assign access permissions to every user Choose from “View Only,” “Can Edit,” “Can Share,” or “Can Delete” for each shared contact list. Control who can do what with your organization’s contacts. ✅Add internal comments and tag teammates Leave notes or context directly on contact profiles. Use @mentions to notify colleagues about updates or next steps — right from the contact card. ✅Create unlimited contact lists and categories Organize contacts by project, department, region, or client type. No restrictions on how many contact groups you can create or share. ✅Enjoy unlimited sharing capacity Share with as many users, groups, and collaborators as needed — no limits. Perfect for growing teams or organizations with complex structures. ✅Restore deleted contacts with no time limit Roll back accidental deletions with our unlimited restore feature. Keep your team’s contact database safe from human error or sync issues. Why choose ContactsFlow™ (formerly Shared Contacts for Gmail™)? ContactsFlow™ (formerly Shared Contacts for Gmail™) is one of the top-rated solutions for sharing and managing Google Contacts™ across your team or organization. Whether you’re using Gmail™ or Google Workspace™ (formerly G Suite), you can easily create and share contact labels (also known as contact groups) with internal and external users including free Gmail™ accounts. It’s trusted by thousands of teams as a better alternative to tools like Shared Contacts Manager, ContactBook, CoContacts, Shared Groups, Voyzu, and others. Contacts are auto-captured from emails, calls, forms, and files. With just a few clicks, you can assign flexible permissions like View Only, Can Edit, Can Share, or Can Delete. You don’t need to leave Gmail™ — you can view, edit, and share contacts directly from your inbox or Google™ Contacts. Contacts sync everywhere and no more duplicate entry or update work needed. Every member of your team gets the right contact instantly, with full context and notes. The app also supports contact backups, making it easy to restore lost data and keep your contact database secure and up to date across all devices. Designed for easy contact management, ContactsFlow™ (formerly Shared Contacts for Gmail™) makes contact sharing effortless for businesses of any size. Install it in seconds and start collaborating instantly. Try it for free and see how it transforms the way your team shares and manages contacts, without complex setups or high costs. Start sharing smarter. Let AI do the busywork. 🔗 Visit www.contactsflow.ai for support, pricing, FAQs, and integrations. 🔍 F.A.Q 1. How does the Contacts AI Auto-Updater work inside Gmail™? It scans your incoming emails for contact info like names, emails, phone numbers, and job titles. When it finds new or updated data, it automatically updates or creates the contact directly inside Gmail™—no copy-pasting needed. 2. Can Gmail™ automatically create contacts from email signatures? Yes. The AI detects signatures in emails and auto-creates a contact card with details like name, phone number, and company, which you can edit or share instantly. 3. What happens when a contact changes their phone number or job title? The AI Auto-Updater detects changes in email signatures or headers and updates the contact across your Google Contacts™, Gmail™, and synced devices automatically. 4. Can I stop duplicate contacts in Google Contacts™ with this tool? Yes. The AI identifies duplicate entries and merges or updates them, helping you maintain a clean, accurate Google Contacts™ database. 5. Can I share contact labels with my team in Google Workspace™? Absolutely. You can share any Google Contacts™ label with users or Google Groups™ and manage permissions like View Only, Can Edit, or Can Share. 6. How do I update Google Contacts™ without leaving Gmail™? The Gmail™ add-on allows you to view, edit, and share contact cards directly from your Gmail™ sidebar—no need to switch tabs or open Google Contacts™. 7. Does this Gmail™ add-on work on mobile Gmail™ apps? Yes. It works on both Gmail™ for desktop and Gmail™ mobile apps. Contacts created or updated via the add-on sync across all your devices, including iPhones and Android. 8. Can I sync contacts between Google Workspace™ and my CRM? Yes. The add-on supports contact synchronization from external CRM systems through our API or automation workflows. 9. How do I share contacts between departments or Google Groups™? Create a Shared Contact Label and share it with specific users or entire Google Groups™. Everyone gets synced access in real time. 10. How can I use Gmail™ to manage client or vendor contact lists? Use the add-on to tag contacts (e.g., “Clients” or “Vendors”) and manage shared access, notes, and updates without leaving Gmail™. 11. Does this Gmail™ add-on use AI to manage contacts? Yes. The AI automatically detects contact data in emails and updates or creates contacts in your Google account without manual input. 12. Can AI update contacts automatically from Gmail™ threads? Yes. It detects contact changes, like new emails or phone numbers, and updates your shared contact lists instantly. 13. What kind of information can the AI extract from emails? The AI extracts names, job titles, phone numbers, email addresses, company names, and more—from email signatures and message bodies. 14. Can AI add notes to contacts based on email conversations? Yes. It summarizes key points from your email threads (e.g., "Requested demo," "Interested in upgrade") and adds them to the contact’s notes. 15. Is the contact data updated in real-time across all Google™ apps? Yes. Updates are synced instantly across Gmail™, Google Contacts™, Calendar™, Drive™, and mobile devices. 16. Can I control who sees which contacts in my organization? Yes. You can assign permission levels (View Only, Can Edit, Can Share, Can Delete) to control who sees and manages each contact. 17. Is it possible to hide private fields like notes or phone numbers? Absolutely. Admins can choose to hide sensitive fields like personal numbers or notes from specific users or groups. 18. How do I assign contact sharing permissions in Google Contacts™? From the ContactsFlow™ Dashboard or Gmail™ sidebar, assign permissions per user or group when sharing a label. 19. Is this tool secure for enterprise use? Yes. It’s GDPR-compliant, secure, and used by enterprise customers worldwide to manage contact data across teams. 20. Can I restrict access to certain contact fields per user role? Yes. You can control field-level visibility so only authorized users can view or edit sensitive information. 21. What are Shared Contact Lists and how do they work? Shared Contact Lists are Google Contacts™ labels that you can share with your team. When a contact is added or updated in the label, all users get real-time access. 22. Can I add custom fields to Google Contacts™? Yes. You can create and manage custom fields like “Customer ID” or “Contract End Date” to better organize your contacts. 23. Does this tool support backup and recovery of deleted contacts? Yes. You have unlimited backups and can restore any deleted contact, even months later. 24. Can I filter contacts by role, region, or status in Gmail™? Yes. Use advanced search filters on custom fields, job titles, company names, and more. 25. How do I tag teammates or leave internal notes on contact cards? You can add notes directly from Gmail™ and mention teammates using @tags, which sends them notifications. 26. Can I import contacts from my ERP or Active Directory into Google Contacts™? Yes. You can sync contacts from ERPs or Active Directory into ContactsFlow™, then share and manage them across Google Workspace™. 27. How do I sync contacts between multiple Google Workspace™ domains? You can set up directory synchronization between different domains, so all users share a unified address book. 28. Can this add-on make my contacts visible in other communication or productivity apps? Yes. Once contacts are synced with Google Contacts™, they automatically appear in any application that uses your device’s contact list. 29. Do I need to install anything on mobile devices to sync contacts? No. Once the app is installed and contacts are shared, they sync automatically to mobile devices without extra installation. There is also a mobile app, where you can create AI powered contacts by scanning a business card or with voice notes/audio or manually.

✔️ The best mail merge add-on for Gmail ™, Google Docs™, Sheets™, Forms™ and Slides™. ✔️ No sign-up required. ✔️ Free and fast customer service. ✔️ Free from advertising or watermarks. ✔️ Mail Merge into emails, envelopes, letters and certificates. ✔️ Mail Merge images including profile pictures, QR codes and barcodes. 👇 Read more about our features, help, tutorials and pricing. 🎯 HOW IS THIS ADDON USEFUL? No need to download anything. Everything is online, powered by Google Workspace ™. Whether it’s for personal, education or other professional use, this is a simple and powerful tool for sending mass personalized emails with Gmail ™. Easily insert place holders (or Merge Fields) in your document, slide or email body. Common use cases include: ➤ Mail Merge certificates from Google Slides ™ templates. Email classroom their certificate of achievement. Ideal for public/private schools and online educational institutions. ➤ Automatically send a personalized email when a Google Forms ™ is submitted online. Test the Google Forms ™ email notification using the Google Forms ™ link. ➤ Inviting people to an event such as a webinar, wedding, job-dating, fair, conference or meetup (using apps such as Zoom, CISCO Webex, Microsoft Teams, etc.) ➤ Generate certificates or application forms. Each document/form can have its own image (such a profile picture). ➤ Get answers from a large list of guests and invitees. ➤ Get potential new clients with a custom email campaign. ➤ Drive and generate new leads with efficient cold emailing. ➤ Send commercial offers suited to each recipient. ➤ Apply to many job offers at once. ➤ Manage PR campaigns by contacting journalists or influencers. ➤ Send payment reminders to a list of clients with their invoice attached. ➤ Share information on each student with their parents the easiest way. ➤ Greetings for birthday, happy new year, new year's eve wishes, holidays, thanksgiving, halloween, secret santa, christmas, xmas holiday to your friends, family or colleagues. ➤ Renew your audience commitment to your blog with an email that presents the latest blog posts ➤ A newsletter solution to send periodic newsletters on your latest products, features, promotion, discount, coupon, news, reports, metrics or polls. ➤ Address personalized thank you emails to HR recruiters, crowdfunding supports, product hunt upvoters, business angels, a friend or family. ➤ Run efficient cold emailing or follow-up campaign to drive and generate new leads for sales people. ➤ Generate and print envelopes. Make each envelope unique to each recipient. ➤ Send Personalized Emails with Mail Merge in Gmail ™ to your classroom, school, office, team, NGO or State and Federal Government departments. ➤ With Email Notifications for Google Forms ™, you can automatically send email messages every time a respondent submits your Google Forms ™. You can notify the form respondent and/or your team members. These form confirmation emails will add peace of mind to your workflow. ➤ Use a standard HTML Editor to help you write the email body or insert HTML code from another marketing editor tool. This will help you create professional and elegant email templates. ➤ Track which emails have been read and which links have been clicked. 🆘 NEED HELP AND SUPPORT? Don’t worry. We don’t use robots with artificial intelligence. We have real intelligent people answering your questions with an average response time of less than 3 hours. However, we usually reply much faster than that. Whether you are using the free or premium version, we do not charge for customer support. Help comes in the form of email communication, or as an alternative, we also provide a remote desktop session. We are therefore geared up to handle high profile clients from NGOs, health institutions and Government departments worldwide. We offer a 30 day MONEY BACK GUARANTEE. We pride ourselves on having the best customer care. You can also help yourself by searching our FAQ (Frequently Asked Questions): https://mail-merge.quicklution.com/help If you don’t find the answer feel free to contact us here: https://mail-merge.quicklution.com/contact-us WHAT DOES ‘MAIL MERGE’ MEAN? Mail Merge is a powerful tool for writing a personalized E-mail to many people at the same time. It uses the data from GSheet and then uses that to replace placeholders/merge fields throughout the message with the relevant information for each individual that is being messaged. 📼 INTRODUCTORY VIDEO If you feel that the add-on is not intuitive and easy enough you can quickly watch this step-by-step tutorial on YouTube ™ https://mail-merge.quicklution.com/home#h.4pdgrekmgbwm 𝍁 PREPARE A GOOGLE SHEETS ™ FILE FOR MAIL MERGE ➤ Make sure the first row in your sheet contains column names. Such as ‘Fullname’, ‘Address’, ‘Email’, etc. ➤ These column names will be used as *|Merge Fields|* when you design your email or letter template. ➤ To be able to merge you need to have at least one row of data under your column names. ➤ The Google Sheets ™ file can be saved in your personal Google Drive ™, Shared Drive or any Google folder you have access to. 🗎 MAIL MERGE FROM THE GOOGLE DOCS ™ VERSION OF THE ADD-ON ➤ Write your GDoc template. This will serve as a base for your email body or letters. ➤ Start the add-on by clicking Add-ons > Mail Merge > Start. ➤ Click “Open Spreadsheet” to choose a Google Sheets ™ file. ➤ Select the sheet tab you want to merge data from. ➤ Insert merge fields into the Google Docs ™ template. Merge fields are the column name found in the first row of the data in your Google Sheets ™. ➤ You can change the font color, size, etc. of the merge fields as well as regular text. You can further customize it by adding images. ➤ When you are ready press the blue Merge button to start the mail merge process. ➤ Before sending emails it's best to merge to a ‘Test Email’. This will give you a good idea of how the email will look to your recipients. ➤ Instead of sending emails straight away, you can opt to merge emails to your Drafts Folder. This will give you the opportunity to check and edit the emails before you send them. ➤ If you are merging to Letters you can opt to merge everything in a single document or create a document for every row you want to merge. 𝍁 MAIL MERGE FROM THE GOOGLE SHEETS ™ VERSION OF THE EXTENSION ➤ Open the Spreadsheet file and sheet you want to merge from. ➤ Start the add-on from Extensions > Mail Merge > Start. ➤ Select the ‘Email To’ . This will be the column in your sheet which contains a list of email recipients. Typically, this is a column name called ‘Email’. All values in this column must have valid email addresses (except the column name of course). You can enter multiple email addresses in the same cell. They can be separated by a comma, semicolon, etc. Such as [email protected], [email protected]. ➤ Enter the Email Subject, such as ‘Exam Results for *|Fullname|*’. ➤ Click ‘New’ for ‘Body Template’ to start writing the content of your email body. You can add multiple templates and they can be shared across different sheets inside your file. ➤ Once done, click ‘Test Email’. This will merge the 1st row of data in your sheet. That is row 2 since row 1 only contains column headers. ➤ Once you are happy with how your email looks you can go ahead with a full merge. You can either send emails straight away or merge to Gmail™’s Draft folder. The latter will give you an opportunity to change and verify the emails before you send them. ➤ A column called ‘Filter Rows to Merge’ is automatically created for you by the add-on. This will be automatically populated with the date and time the row was successfully merged. If you want to re-send/merge the row again, just delete the content of that cell under the ‘Filter Rows to Merge’ column. If there is text in all the data rows for the ‘Filter Rows to Merge’ column you will get an error when you attempt to merge telling you that there are no rows to merge. ⮹ MAIL MERGE FROM THE GOOGLE SLIDES ™ VERSION OF THE ADD-ON ➤ Design your slide/certificate from a free template. ➤ Start the add-on by clicking Add-ons > Mail Merge > Start. ➤ Click “Open Spreadsheet” to choose a Google Sheets ™file. ➤ Select the sheet tab you want to merge data from. ➤ Insert merge fields into the slide template. Merge fields are the column name found in the first row of the data in your Google Sheets ™. ➤ Click Options if you want to filter which rows to merge or choose a Google Drive ™ folder where to save your merged files. You can also opt to save the files as PDF. ➤ When you are ready press the blue Merge button to start the mail merge process. ≟ MAIL MERGE FROM THE GOOGLE FORMS ™ VERSION OF THE ADD-ON ➤ Create a form with all the questions you need to ask. ➤ Start the add-on by clicking Add-ons > Mail Merge > Start. ➤ Enter the Email Subject, such as ‘Exam Results for *|Fullname|*’. ➤ Click ‘New’ for ‘Body Template’ to start writing the content of your email body. ➤ When you are ready press the blue Save button. The respondent will start to receive an email on any newly submitted form. Click ‘Send Test’ to test it out. 🕵️ MAIL MERGE HIGHLIGHTS FOR BOTH GOOGLE DOCS ™ AND GOOGLE SHEETS ™ ★ Personalize your email message body and your subject line to send unique emails to recipients in bulk/mass. ★ Add CC, Bcc, Reply-To. Values can be static or merged from a column in your sheet. ★ Send emails from any account (alias or not) you have access from. These accounts are configured from Gmail ™->Settings->Accounts->Send mail As ★ Opt to merge only selected/filtered rows of data. ★ Before sending emails it's best to merge to a ‘Test Email’. This will give you a good idea of how the email will look to your recipients. ★ Instead of sending emails straight away, you can opt to merge emails to your Drafts Folder. This will give you the opportunity to check and edit the emails before you send them. ★ A date/time value can be assigned to a column to track which rows have been merged. ★ Mail Merge Images. Automatically replace *|Merge Fields|* with images. Ideal for QR Code, Barcode, profile photo, etc. https://mail-merge.quicklution.com/help/merge-images-qr-codes-barcodes ★ Merge HyperLink text and url ★ Schedule a campaign for a certain date and time. ★ No limit to how many emails you can send through the add-on. Gmail ™, rules apply. ★ No limit to how many merge fields you can enter. 🕵️ FEATURES AVAILABLE ONLY FROM THE GOOGLE DOCS ™ VERSION OF MAIL MERGE ★ Send emails over SMTP. Ideal to send emails from non-gmail ™ accounts such as Yahoo!, Microsoft, SendGrid and many more. By using a 3rd party email providers such as SendGrid you eliminate email limits and reduce spamming detection. ★ Send the document template as a PDF attachment to your emails. ★ No limit to how many documents you can generate. 🕵️ FEATURES AVAILABLE ONLY FROM THE GOOGLE SHEETS ™ VERSION OF MAIL MERGE ★ Automatically send emails from Google Sheets ™ linked with Google Forms ™. Emails are sent automatically when a new form response is submitted. Email can include a personalized (mail merged) PDF File. ★ Save multiple email body templates for a spreadsheet file. This means you can use a different email body content for the same sheet or share the same email template with multiple sheets in your file. 💰 PRICING / COST https://mail-merge.quicklution.com/pricing We are happy to give a discount to NGOs and educational institutions. Just contact us. 🤙 Contact Us https://mail-merge.quicklution.com/contact-us 🆕 RELEASE NOTES https://mail-merge.quicklution.com/home/releasenotes 🔒 PRIVACY POLICY https://mail-merge.quicklution.com/home/privacypolicy 𝑾 TRANSITION TO G SUITE/MARKETPLACE FROM MS WORD Was it hard to switch from Microsoft Word, Excel and Powerpoint to Google Docs ™, Sheets ™ and Slides ™ because it didn’t have a mail merge add-on? Quicklution is here to help you make the transition from Microsoft to GSuite as smooth as possible. 🛈 OTHER INFORMATION This extension can be used from your Chromebook, Mac, Window or any other platform with a browser. It makes your move to Chromebooks easy!