Mikesoft TeamVault for WordPress

Send email notifications on key document events

Why use TeamVault instead of the Media Library?

It creates a dedicated private workspace for documents that should not mix with public website assets.

It adds capability-based access control with an optional per-user whitelist.

It keeps storage, maintenance, and export workflows focused on private documents instead of general media management.

Privacy and access control:

Files are stored outside the normal Media Library workflow

Access is controlled by the manage_private_documents capability, which allows full workspace actions including upload, download, export, rename, move, and delete

Optional per-folder permissions limit access to specific users or groups with granular actions and inheritance; folders with no rules keep the capability-based behavior, and administrators always retain full access

Settings, groups, quotas, notifications, reports, activity logs, whitelist management, and maintenance tools require administrator-level manage_options access

Optional whitelist mode adds a second authorization layer for selected users

Cleanup and reindex tools help recover from migrations with missing binaries

Key features:

Private document storage separated from the Media Library workflow

Capability-based access control with optional per-user whitelist mode

TeamVault groups independent from WordPress roles

Per-folder permissions with granular actions (view, upload, download, delete, manage) and inheritance

Preview-only access that blocks download and ZIP export

Per-user and per-group storage quotas enforced before upload

Access reports by user, file, or folder, with CSV export of the activity log

Email notifications for upload, download, delete, and access-denied events

Folder create, rename, move, and delete operations

Drag-and-drop uploads with upload validation and clear error messages

Inline preview for supported files, including PDFs

ZIP export for folders or the full library

Activity logging for uploads, downloads, previews, moves, and deletions

Maintenance tools for orphan cleanup and storage reindex

Storage widget focused on the space used by TeamVault files

Interface available in English, Italian, French, Spanish, and German, automatically matched to the WordPress language

Support For end-user support, use the WordPress.org support forum for Mikesoft TeamVault.

For direct contact, email teamvault@mikesoft.it.